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MS Office Forum / Excel / Worksheet Functions / August 2006Conditional formatting similar to shading alternating rows
Hello all, I'm trying to use the following formula in conditional formatting in cell A2 when the range A2:AW64 is selected (this conditional formatting will be copied to all cells in the selected range): Formula is: =isodd($A2) The error I keep getting is this: "You may not use references to other worksheets or other workbooks for Conditional Formatting criteria." I'm trying to use this conditional formatting because column A is our "Order" column. "Order" can be from 1 to 13 and this column is sorted ascending. There can be multiple rows in each Order number. So I want to shade all 1's, 3's, 5's, etc... so that each Order group has alternating shading. I also want to use conditional formatting, not VBA, to get this to work. In the future, rows might be added to an Order number or two and I want the shading to automatically adjust. What is going on here? Does anyone know how to get this to work?  SignatureThanks for any help anyone can provide, Conan Kelly It may be because the ISodd function comes from the analysis toolpak try formula is =mod(row(),2)=1 > Hello all, > [quoted text clipped - 15 lines] > > What is going on here? Does anyone know how to get this to work? bj, Thanks for the feedback, but that won't accomplish what I'm trying to do. your suggestion will shade alternating rows. I don't want alternating rows shaded, I want groups of rows shaded based on what the value is in the first cell of that row. Please read the bottom part of my post for an explination. Thanks again, Conan > It may be because the ISodd function comes from the analysis toolpak > [quoted text clipped - 21 lines] >> >> What is going on here? Does anyone know how to get this to work? > Hello all, > [quoted text clipped - 20 lines] > > What is going on here? Does anyone know how to get this to work? Conan, Try Condition format / formula is / =MOD($A2,2)=0 Beege >> Hello all, >> [quoted text clipped - 24 lines] > > Try Condition format / formula is / > Beege Conan, That will shade even numbered orders For Odd numbered, use =MOD($A2,2)<>0 MOD will give you the decimal part of A2 divided by that second parameter (2) Beege Beege Beege, Thanks for all of the help. That worked beautifully. I guess that BJ was correct: you can't use functions from ads-ins in the conditional formatting (<--can any one confirm that?). Thanks again for all of your help, Conan >> Hello all, >> [quoted text clipped - 21 lines] > > Beege > I guess that BJ was correct: you can't use functions from ads-ins in the > conditional formatting (<--can any one confirm that?). That is not what BJ said. You can use your own functions in Conditional Formatting. The functions in the Analysis Toolpak are not builtin, and are like using your own functions, and using addins. The problem with the Analysis Toolpak is that you must turn them on with Tools, Addins, Analysis Toolpak and not everyone is going to have them on. Memory requirements would not be much of a consideration as in the past. Beege changed the formula to builtin functions rather than forcing anyone to turn on the Analysis Toolpak, but =MOD($A2,2)=0 produces TRUE for EVEN numbers Conon (original poster) noted that the formula should be =MOD($A2,2)=1 to work same as ISODD (for integers only) The fact that you cannot reference cells outside the current worksheet, may be what what was confusing you -- nothing to do with addins or the Analysis Toolpak, and you can actually get around that restriction by using named ranges . My page on Conditional Formatting is http://www.mvps.org/dmcritchie/excel/excel.htm --- HTH, David McRitchie, Microsoft MVP - Excel [site changed Nov. 2001] My Excel Pages: http://www.mvps.org/dmcritchie/excel/excel.htm Search Page: http://www.mvps.org/dmcritchie/excel/search.htm "Conan Kelly" <CTBarbarin@msn.com> wrote in message > I guess that BJ was correct: you can't use functions from ads-ins in the > conditional formatting (<--can any one confirm that?). > >> I'm trying to use the following formula in conditional formatting in cell A2 when the range A2:AW64 is selected (this conditional > >> formatting will be copied to all cells in the selected range): [quoted text clipped - 13 lines] > >> > >> What is going on here? Does anyone know how to get this to work? > > Conan, > > > > Try Condition format / formula is / =MOD($A2,2)=0 > > > > Beege David, Thanks for the feed back. I was getting the message that I can't use external references, but I wasn't using external references. I was trying to reference the cell I was applying the conditional formatting to though. For example, when working with the first row of data (A2:AW2), all of these cells would have conditional formatting based on the value in A2 (no external references). But for what ever reason, I could not use the ISODD or ISEVEN functions in conditional formatting. If I used a helper column (AX2: =ISODD(A2) or =ISEVEN(A2)), and then used the reference to that helper column in the conditional formatting (=AX), everything worked fine. Even though I was getting an External References error message, there were no external references involved. For some reason, conditional formatting either doesn't like the ISODD/ISEVEN functions or doesn't like the formula referencing to the cell you are trying to conditionally format or doesn't like the ISODD/ISEVEN functions referencing to the cell you are trying to conditionally format. I'm not sure which one it is, but I couldn't get conditional formatting to work with ISODD/ISEVEN and referencing to the cell I was trying to conditionally format. Begee's suggestion using MOD referencing the cell I was trying to conditionally format worked just fine. So it likes MOD when referencing itself, but it doesn't like ISODD/ISEVEN when referencing itself. I hope what I'm saying make sense and isn't just nonsense rambling. Thanks again for all of your help, Conan >> I guess that BJ was correct: you can't use functions from ads-ins in the >> conditional formatting (<--can any one confirm that?). [quoted text clipped - 61 lines] >> > >> > Beege Hi Conan, I forgot that a user defined function had to be in the same workbook, so that would apply to addins as well. Could not find a reference to set in the VBE for the Analysis Toolpak, but using MOD would be better anyway. --- HTH, David McRitchie, Microsoft MVP - Excel My Excel Pages: http://www.mvps.org/dmcritchie/excel/excel.htm Search Page: http://www.mvps.org/dmcritchie/excel/search.htm > I was getting the message that I can't use external references, > but I wasn't using external references. I was trying to reference > the cell I was applying the conditional formatting to though. David Most strange. I have tried to find a reference to check in Tools>References so's I could use the ATP functions in CF. The closest I can get in FUNCRES.XLA if it is open(Tools>Add-ins>ATP) But I still get the "Cannot use" message" Don't have this problem with my own Add-ins. Gord >Hi Conan, >I forgot that a user defined function had to be in the same [quoted text clipped - 11 lines] >> but I wasn't using external references. I was trying to reference >> the cell I was applying the conditional formatting to though. |
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