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MS Office Forum / Excel / Worksheet Functions / May 2008Sum totals based on product name
I have a large worksheet that has a product name and then in the next cell a sum, how do I sum only those equal to a specific product name. I have a list of the products at the bottom of my spreadsheet where I want to put this sum. The worksheet is an export of data from a datase which brings over blank lines and rows that don't have data in them. ex below: D06D548D VOIP34 Support Rating and Processing of Data Usage 11/03/2007 A Due: CS:5/1/07 QS:8/7/07 CCS Batch 500 635 Total Estimate Percentage 127%Total Hours 500 635 D06D548I Expansion of Event Master, UDF and CTD Monetary Fields 11/03/2007 A Due: CS:5/1/07 QS:8/7/07 CCS Online 446 566 UDF 75 95 Batch 594 754 CTUPDATE 112 Total Estimate Percentage 127%Total Hours 1,227 1,558 I would like to have some kind of an IF statement I think that says if A1="Batch" then Sum all hours (keep in mind, major novice here and not sure I am even giving the right terms). Right now, I have to Ctrl click every cell that is for a specific product. I wind up having to sum several cells and then a sum of those groupings because of excel's limit on the number of cells that can be included in a formula. =SUMIF(A:A,A1,B:B) A1= Batch > I have a large worksheet that has a product name and then in the next cell a > sum, how do I sum only those equal to a specific product name. I have a list [quoted text clipped - 17 lines] > then a sum of those groupings because of excel's limit on the number of cells > that can be included in a formula. Oh my Gosh!!!! Thanks So much, I think this is going to work. I did it on a test worksheet and appears to work perfectly. Now going to apply to the monster spreadsheet. HUGE Thanks! > I have a large worksheet that has a product name and then in the next cell a > sum, how do I sum only those equal to a specific product name. I have a list [quoted text clipped - 17 lines] > then a sum of those groupings because of excel's limit on the number of cells > that can be included in a formula. It's not working in my large spread sheet. Product Name is in Column F Product Total is in Column G The Summary Table I also have the product in Column F with the Total Sum of that product then in G Should the formula read as follows: =SUMIF(F:F,F327,G:G) G327=Batch ?? > I have a large worksheet that has a product name and then in the next cell a > sum, how do I sum only those equal to a specific product name. I have a list [quoted text clipped - 17 lines] > then a sum of those groupings because of excel's limit on the number of cells > that can be included in a formula. Here is my actual forumula: =SUMIF(F1:F334,"Batch",G1:G334), but it's returning a number, just not the right one, do I have to do something special to account for the blank lines? > I have a large worksheet that has a product name and then in the next cell a > sum, how do I sum only those equal to a specific product name. I have a list [quoted text clipped - 17 lines] > then a sum of those groupings because of excel's limit on the number of cells > that can be included in a formula. That should be okay. Start by reducing the range, and checking, to say =SUMIF(F1:F167,"Batch"mG1:G167) If okay, increase by a half, if not, decrease by a half. When it goes wrong check that range of data. -- HTH Bob Phillips (replace xxxx in the email address with gmail if mailing direct) > Here is my actual forumula: =SUMIF(F1:F334,"Batch",G1:G334), but it's > returning a number, just not the right one, do I have to do something special [quoted text clipped - 21 lines] > > then a sum of those groupings because of excel's limit on the number of cells > > that can be included in a formula. Did that on a seperate spreadsheet and even took out blank lines, only had 10 rows, didn't bring back the right value...ugh > That should be okay. > [quoted text clipped - 46 lines] > cells > > > that can be included in a formula. List out the 10 rows then and tell us what you get and what you expect. -- HTH Bob Phillips (replace xxxx in the email address with gmail if mailing direct) > Did that on a seperate spreadsheet and even took out blank lines, only had 10 > rows, didn't bring back the right value...ugh [quoted text clipped - 49 lines] > > cells > > > > that can be included in a formula. Jana, Some of your entries may include leading or trailing spaces - try this variation to see if the value increases: =SUMIF(F1:F334,"Batch*",G1:G334) Sumif can accept wildcards, which is what the asterisk is for, so if this improves the situation you might like to make it "*Batch*", although you need to be wary of the other values that could appear in column F. Hope this helps. Pete > Did that on a seperate spreadsheet and even took out blank lines, only had 10 > rows, didn't bring back the right value...ugh [quoted text clipped - 49 lines] > > cells > > > > that can be included in a formula. It worked on a smaller scale of the worksheet with 50 rows, but not on the master that has over 288 rows. Is it because of excel's limits on how many cells can be included in a calc? > Jana, > [quoted text clipped - 65 lines] > > > cells > > > > > that can be included in a formula. That did the trick. I wasn't able to copy the formula down and then go in and change the "names*", but if I cleared all and then typed in each one individually it worked, very strange, but it is working and I am so gratefull for this discussion group. I will be back! Thanks again for everyone's help!!!! > Jana, > [quoted text clipped - 65 lines] > > > cells > > > > > that can be included in a formula. Hello! I was able to use wildcards in SUMIF formulas but it just don't work in SUM+IF statement. Is the wildcard feature not available in SUM+IF statement or there's something wrong with my formula? =SUMIF($E$2:$E$300, "Local*", $F$2:$F$300) This will help me sum up the F column if column E contains Local 1, Local 2, Local 3 etc The formula I'm trying to create now is as follow =SUM(IF(($E$24:$E$43="Local*")*($G$24:$G$43="Actual"),$H$24:$H$43)) However, the formula is not looking at Local 1, Local 2, Local 3 of column E. It doesnt seem to recognise this feature. Can any of you help advise me on above? Thanks soo much!!! >Is the wildcard feature not available in SUM+IF No, it can't be used directly in those functions. Try this: =SUMPRODUCT(--(ISNUMBER(SEARCH("Local",$E$24:$E$43))),--($G$24:$G$43="Actual"),$H$24:$H$43)  SignatureBiff Microsoft Excel MVP > Hello! > I was able to use wildcards in SUMIF formulas but it just don't work in [quoted text clipped - 13 lines] > > Can any of you help advise me on above? Thanks soo much!!! Hi Biff Is there a way this formula can further cater to below? For example I have local Sg, local CN, local CZ, local MY fields and i'm trying to achieve below: SUM all for local SG compared to SUM all for the rest of the regions, excluding SG. =SUMPRODUCT(--(ISNUMBER(SEARCH("Local",$E$24:$E$43))),--($G$24:$G$43="Actual"),$H$24:$H$43) Signaturejudy goh > >Is the wildcard feature not available in SUM+IF > [quoted text clipped - 21 lines] > > > > Can any of you help advise me on above? Thanks soo much!!! For "Local SG" : =SUMPRODUCT(--(ISNUMBER(SEARCH("Local SG",$E$24:$E$43))),--($G$24:$G$43="Actual"),$H$24:$H$43) For all others: =SUMPRODUCT(--(ISERROR(SEARCH("Local SG",$E$24:$E$43))),--($G$24:$G$43="Actual"),$H$24:$H$43) SignatureBiff Microsoft Excel MVP > Hi Biff > [quoted text clipped - 36 lines] >> > >> > Can any of you help advise me on above? Thanks soo much!!! Sorry for not being concise in my earlier email For example, i have Local SG, Local CN ... and another category that reads Sub 1, Sub 2, Sub 3 The earlier ISNUMBER has helped me to calculate the Local SG and all the Sub categories numbers. However, the ISERROR formula is calculating all the fields by just excluding Local SG. I'm trying to get the formula where it excludes Local SG & all the Sub categories by using below =(SUMPRODUCT(--(ISERROR(SEARCH("Local SG",$F$24:$F$43))),--($G$24:$G$43="Plan"),$H$24:$H$43))-(SUMPRODUCT(--(ISERROR(SEARCH("Sub*",$F$24:$F$43))),--($G$24:$G$43="Plan"),$H$24:$H$43)) But the number is returning a negative value where it should be positive. Any idea? thanks a million for ur help! Signaturejudy goh > For "Local SG" : > [quoted text clipped - 46 lines] > >> > > >> > Can any of you help advise me on above? Thanks soo much!!! i managed to fix the error for below thanks for your help!! > Sorry for not being concise in my earlier email > [quoted text clipped - 66 lines] > > >> > > > >> > Can any of you help advise me on above? Thanks soo much!!! Hi Biff I'm encountering another issue. the formula is working for the Product A. when i applied the formula to Product B, the values show as 0 (though the details have a value tied to it) I tried to re-calculate the formula by doing a Ctrl-ALT-F9 but it's still showing as 0 values. Any idea why this is happening? Product A, Product B Local SG 25, 0 Local Others 7, 0 Sub 8,0 Signaturejudy goh > For "Local SG" : > [quoted text clipped - 46 lines] > >> > > >> > Can any of you help advise me on above? Thanks soo much!!! Can you post a small sample of your data so I can what you're trying to do? SignatureBiff Microsoft Excel MVP > Hi Biff > I'm encountering another issue. [quoted text clipped - 61 lines] >> >> > >> >> > Can any of you help advise me on above? Thanks soo much!!! >Can you post a small sample of your data so I can what you're trying to do? Geezzzz! I left out the most important word. Can you post a small sample of your data so I can see what you're trying to do? SignatureBiff Microsoft Excel MVP > Can you post a small sample of your data so I can what you're trying to > do? [quoted text clipped - 64 lines] >>> >> > >>> >> > Can any of you help advise me on above? Thanks soo much!!! Biff, i re-do the format in a new worksheet n the formula is working i need your advice on below Is there a formula to calculate below? For example, we are currently in the month of May, Actual consultants utilized (past months) vs No. of consultants utilized (Plan) -- forward month Region A Jan - April data May - Dec data Region B Jan - April data May - Dec data Region C Jan - April data May - Dec data When we reach the month of June, the formula will be to detect the date and make a auto-calculation? Data Details Region Resource Utilization Month No of Consultants Utilized (Plan) Plan Days Plan Util (%) No of Consultants Utilized (Actual) Actual Days Util (%) CN BPM Jan. 2008 18 22 0.438016529 0 0 0 Cn BPM Feb. 2008 13 17 0.444444444 13 18 0.424242424 Cn BPM Mar. 2008 22 30 0.735930736 21 28.5 0.602813853 Cn BPm Apr. 2008 20 16 0.361471861 13 18.5 0.364718615 CZ BPm May. 2008 17 27 0.620454545 0 0 0 CZ BPm June. 2008 18 32 0.807017544 0 0 0 PH BPm July. 2008 19 36 0.814645309 0 0 0 PH BPm Aug. 2008 18 2 0.807017544 0 0 0 PH BPm Sept. 2008 20 71 0.843181818 0 0 0 PH BPm Oct. 2008 20 9 0.8475 0 0 0 MY BPm Nov. 2008 20 37 0.8175 0 0 0 MY BPm Dec. 2008 20 35 0.815217391 0 0 0 thanks... judy goh > >Can you post a small sample of your data so I can what you're trying to do? > [quoted text clipped - 71 lines] > >>> >> > > >>> >> > Can any of you help advise me on above? Thanks soo much!!! >When we reach the month of June, the formula will be to >detect the date and make a auto-calculation? A calculation of what? I'm not following you on this. SignatureBiff Microsoft Excel MVP > Biff, i re-do the format in a new worksheet n the formula is working > [quoted text clipped - 119 lines] >> >>> >> > >> >>> >> > Can any of you help advise me on above? Thanks soo much!!! |
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