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MS Office Forum / Excel / Worksheet Functions / October 2006IF statements - use to insert/delete rows?
I know how to use IF statements to have do calculations or insert text or numbers based on whether the IF statement is true or not. Is it possible to construct an IF statement that would physically change the spreadsheet? For example, IF <something is true> insert a row? Or do you have to get into VBA to do things like that? Depends what you mean by "physically change the worksheet" If, by that phrase, you mean your example of inserting a row, then, yes, you would need VBA. It's hard to give you a better answer than that without you giving us a specific example of what you're trying to accomplish. Dave  SignatureBrevity is the soul of wit. > I know how to use IF statements to have do calculations or insert text or > numbers based on whether the IF statement is true or not. Is it possible to > construct an IF statement that would physically change the spreadsheet? For > example, IF <something is true> insert a row? Or do you have to get into VBA > to do things like that? I meant not changing text/numeric values, but specifically, inserting a row when a specific condition is met. My issue is I have a sheet where each row represents a school's enrollment over the last four years. For example "ADAMS SCHOOL" will have a row for 2006, 2005, 2004, 2003. But some schools may have just opened and only have one year of operation (or two or three). What I want to do is to set up another sheet which show each school with four rows - whether or not there is data. I'm trying to avoid manually working my way down the entire sheet, inserting rows, and was wondering if I could set up an IF statement that would be along the lines of: IF <condition> INSERT ROW. I have a pretty good idea how to set up the condition part of the IF statement, but don't know if there's any way to give a command within the IF statement that would insert a row. > Depends what you mean by "physically change the worksheet" > [quoted text clipped - 11 lines] > > example, IF <something is true> insert a row? Or do you have to get into VBA > > to do things like that? If you want to avoid using VBA, then you could achieve this with a bit of manual intervention. Suppose your IF formula returned "delete" in a column of cells if the row needed to be deleted - you could apply a filter to this column and select "delete". Then, by highlighting the visible rows and choosing Edit | Delete Row you can get rid of them in one operation. Hope this helps. Pete > I know how to use IF statements to have do calculations or insert text or > numbers based on whether the IF statement is true or not. Is it possible to > construct an IF statement that would physically change the spreadsheet? For > example, IF <something is true> insert a row? Or do you have to get into VBA > to do things like that? Good idea - actually, I need to insert rows, not delete (I've just posted my specific issue in reply to Dave F's comments). I'd only insert a row when a certain condition is met. I'm just trying to avoid scanning through about 800 rows and inserting a row as necessary. I may just have to bite the bullet, though. > If you want to avoid using VBA, then you could achieve this with a bit > of manual intervention. Suppose your IF formula returned "delete" in a [quoted text clipped - 12 lines] > > example, IF <something is true> insert a row? Or do you have to get into VBA > > to do things like that? Excuse me Pete N Dave...WRM...u want to insert a row in a worksheet which represent one school...Why ? If you insert one row, it means there is a new school that enters in your worksheet...u have now 800...how many sxhools do you expect to be entered in the Worksheet ? I guess the rate of entry of rows will be so slow...u may wait for another excel version probably to insert more ? maybe you can just fill-in below the blank row and filter-sort if u wish. As u said "inserting a row AS NECESSARY"... > Good idea - actually, I need to insert rows, not delete (I've just posted my > specific issue in reply to Dave F's comments). I'd only insert a row when a [quoted text clipped - 18 lines] > > > example, IF <something is true> insert a row? Or do you have to get into VBA > > > to do things like that? |
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