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MS Office Forum / Excel / Worksheet Functions / February 2007

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Help with complicated calculation

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cnagel - 28 Feb 2007 20:54 GMT
Hello,

Need help figuring out a large amount of data.  Here are the particulars.  I
have a large worksheet of data.  Data is sorted by location, then event date,
then total hrs. I need to calculate total hours used within each week for the
entire year, by location.  the data looks like this...

This is what I need to populate:
A               B              C              D           E              G

                                         Store:            1                 2    
1    4/4/2005    4/10/2005    Sum>>>    ???           
2    4/11/2005    4/17/2005                   
3    4/18/2005    4/24/2005                       
4    4/25/2005    5/1/2005                       
           

This is what the data looks like...  I want the formula to look up the Date
column (B-below) to see if in between the dates above (B & C-above) if yes
SUM Total Hours (C-below) within those 2 dates in column F-above.
A              B              C
Store     Date      Total Hours
2    4/1/2006    4.5
2    4/1/2006    4.5
3    4/1/2006    4.5
5    4/1/2006    4.5
5    4/1/2006    4.5
5    4/1/2006    4.5
6    4/1/2006    4.5
6    4/1/2006    4.5
7    4/1/2006    4.5
11    4/1/2006    4.5
15    4/1/2006    4.5
19    4/1/2006    4.5
19    4/1/2006    4.5
20    4/1/2006    4.5
22    4/1/2006    4.5
26    4/1/2006    4.5
26    4/1/2006    4.5

It is pretty complicated.  Any ideas on whether Excel can do that? Any help
would be great!
Amy - 28 Feb 2007 21:26 GMT
Hello,
I would try to start by using the subtotal function. At least this would get
you totals by day by store. Then from there I would select the timeframe I
needed and total in that manner.

First, sort your data by date and then by store.
Second go to "DATA" "Subtotal"
At each change in = Date
Use Function = SUM
Add Subtotal to = total hours
hit ok  - this will give you the subtotals by date

Third, run another subtotal for the store
Go to "DATA" "SUBTOTAL"
At each change in "Store"
Add Subtotal to = total hours
*IMPORTANT* UN-CHECK REPLACE CURRENT SUBTOTALS

This will present your data in a more organized fashion. I am guessing you
will be able to select the date you need and paste the info on another
worksheet.

Hope this helps.

Signature

Amy

> Hello,
>
[quoted text clipped - 38 lines]
> It is pretty complicated.  Any ideas on whether Excel can do that? Any help
> would be great!
Toppers - 28 Feb 2007 21:36 GMT
Something along these lines:

=SUMPRODUCT(($A$8:$A$24=A2)*($B$8:$B$24>=B2)*($B$8:$B$24<=C2)*($C$8:$C$24))

Copy down

A2=Store  ... (OR  are stores across columns ?)
B2=Start Date
C2=End Date

A8:A24=Stores
B8:B24=Date for comparison
C8:C24=List of hours

Hope this gives you an idea on how you might tackle the problem.

> Hello,
>
[quoted text clipped - 38 lines]
> It is pretty complicated.  Any ideas on whether Excel can do that? Any help
> would be great!
 
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