Need help with "blank" in formula

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

Meenie - 13 Sep 2007 16:22 GMT

Hi,
I'm doing a formula that takes info from a worksheet in one workbook and
copies it to another worksheet in another workbook.
My formula looks like this: =('[9-07 Chart Audit Compliance
CC.xls]CVT'!$C$19) and it works fine except for one thing. If the cell I'm
taking the info from is empty, it puts 0.00% in the worksheet I'm copying to.
Each cell is added and an average is taken and the 0.00% changes the average!
What can I add to the formula to make the cell blank if the cell I'm copying
is blank?
Boy I hope this makes sense :)

The workbook goes for a month at a time but we want to see the averages each
week and the 0%'s make that number incorrect until you get to the end of the
month and all the cells are filled.

ALSO is there a way to make the formulas fill in correctly instead of having
to enter each one one at a time? (I click in the cell, type =( then go to the
cell I'm copying and click it, hit enter, and the formula for THAT cell goes
in.
If I drag it, it doesn't change like it does in a regular workbook where the
info is in the same worksheet... (I know, that's two questions for the price
of one :D )

thanks, Meenie

Reply to this Message

Peo Sjoblom - 13 Sep 2007 16:29 GMT

=IF(A2="","",A2)

replace A2 with your data

Signature

Regards,

Peo Sjoblom

> Hi,
> I'm doing a formula that takes info from a worksheet in one workbook and
[quoted text clipped - 30 lines]
>
> thanks, Meenie

Reply to this Message

Meenie - 13 Sep 2007 16:42 GMT

So are you saying my formula should be =IF('[9-07 Chart Audit Compliance
CC.xls]CVT'!$C$19=",",='[9-07 Chart Audit Compliance CC.xls]CVT'!$C$19)?
Wow, how do you put all that in? Do you type =IF( then click the cell
you're copying from, then type the ",", then click the cell you're copying
from again?? yikes. that isn't right is it... gads.

> =IF(A2="","",A2)
>
[quoted text clipped - 34 lines]
> >
> > thanks, Meenie

Reply to this Message

David Biddulph - 13 Sep 2007 17:31 GMT

Read Peo's post again. You need a *pair* of quote marks "" to surround your
blank text string. One " will not do.

If you've already got your formula saying =('[9-07 Chart Audit Compliance
CC.xls]CVT'!$C$19) you can add the extra bits around it, and copy and paste
the bits you need twice, or (as you say) you can just click in the cell to
get the reference into your formula.

Signature

David Biddulph

> So are you saying my formula should be =IF('[9-07 Chart Audit Compliance
> CC.xls]CVT'!$C$19=",",='[9-07 Chart Audit Compliance CC.xls]CVT'!$C$19)?
[quoted text clipped - 46 lines]
>> >
>> > thanks, Meenie

Reply to this Message

Meenie - 13 Sep 2007 17:46 GMT

Thanks David,
I have the formula is just a few cells, but this is a HUGE workbook with
several sheets.
How do I get all this on the all the pages without going one cell at a time?

You know when you have a formula on one worksheet, you can drag it and the
ref. change accordingly, but that doesn't seem to work when I copy things
from a different workbook.
As you can see from my questions.. I'm no Excel MVP :D.. there's probably a
much easier way to do this than what I'm doing (at least that's what I'm
hoping)
I tried to follow Help but when I choose a range of cells rather than one
cell, it only copies the first cell.
thanks :)

> Read Peo's post again. You need a *pair* of quote marks "" to surround your
> blank text string. One " will not do.
[quoted text clipped - 53 lines]
> >> >
> >> > thanks, Meenie

Reply to this Message

Meenie - 13 Sep 2007 17:48 GMT

Oh and Sorry David, I do see what you mean about the Pair of quote marks.. I
only put 2 instead of 4!! :)
Thank you for spotting that!

> Read Peo's post again. You need a *pair* of quote marks "" to surround your
> blank text string. One " will not do.
[quoted text clipped - 53 lines]
> >> >
> >> > thanks, Meenie

Reply to this Message

Meenie - 26 Sep 2007 18:32 GMT

I must be doing something wrong... I entered this formula and it did make the
cell blank instead of showing 0.00%, but when I went to the 1st sheet and
entered a number, on the 2nd sheet it still remained blank.
<sigh>

> =IF(A2="","",A2)
>
[quoted text clipped - 34 lines]
> >
> > thanks, Meenie

Reply to this Message

David Biddulph - 26 Sep 2007 19:02 GMT

Firstly check that your formula on the one sheet is referring to the correct
cell on the correct sheet in the other book.
Are the two books both open while you are doing these changes?

Secondly make sure that under Tools/ Options/ Calculation you've got it set
to Automatic, nor Manual.

Signature

David Biddulph

>I must be doing something wrong... I entered this formula and it did make
>the
[quoted text clipped - 46 lines]
>> >
>> > thanks, Meenie

Reply to this Message

Meenie - 26 Sep 2007 21:14 GMT

Hi David and Thanks for your reply :)
Yes, the formula is pointing to the right sheet. When the first formula (the
one that's putting in the zeros that I don't want) if I enter a number into
sheet 1 it sshows up on sheet 2. But if I change the formula to remove the
zeros, then if I enter a number on sheet 1, sheet 2 stays blank.

Yes, both sheets are open,

Yes its automatic, not manual :)
I have Excel 2003 btw... did I say that before? :)

> Firstly check that your formula on the one sheet is referring to the correct
> cell on the correct sheet in the other book.
[quoted text clipped - 52 lines]
> >> >
> >> > thanks, Meenie

Reply to this Message

David Biddulph - 26 Sep 2007 21:38 GMT

Could you post here the two formulae, i.e. the one where it does respond to
the other sheet changing and the one that doesn't? Don't try to retype
them in the group, just copy from the formula bar and paste here. It might
be worth having the two formulae in parallel in different cells in your
destination cell so that you can see the effects side by side while you
change the source sheet (and if need be while we do some further diagnostic
work).

Signature

David Biddulph

> Hi David and Thanks for your reply :)
> Yes, the formula is pointing to the right sheet. When the first formula
[quoted text clipped - 76 lines]
>> >> >
>> >> > thanks, Meenie

Reply to this Message

Meenie - 13 Sep 2007 16:34 GMT

Oh I have one more comment on the forumla... The cells in the sheet that I/m
copying from are blank but on the sheet I'm copying to show up as 0.00%. Both
are formated as percentage with 2 decimal places. Why don't they show up as a
blank as they do on the cell they come from? hmmm

> Hi,
> I'm doing a formula that takes info from a worksheet in one workbook and
[quoted text clipped - 20 lines]
>
> thanks, Meenie

Reply to this Message