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MS Office Forum / Excel / Worksheet Functions / May 2008

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Pivot table filed defaults

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DianeG - 09 May 2008 15:30 GMT
A client's pivot table always gives 'count' in the data area even on a
numeric field.  Is there any way to set the default to always show 'sum'?  i
thought this was the default.  Any ideas why this is happening?

Thanks

Diane
Tom Hutchins - 09 May 2008 17:31 GMT
Here is the answer to this question from Debra Dalgleish's excellent
Contextures site (http://www.contextures.com/xlfaqPivot.html#DefaultSUM):

Can I change the default summary function for data from COUNT to SUM?

You can't change the default settings for the data fields. If a field
contains blank cells, or cells with text, it will default to COUNT.
Otherwise, it will SUM. There's a feature that changes all the data fields to
SUM, in my pivot table add-in, that you can download here:
http://www.contextures.com/xlPivotAddIn.html

Hope this helps,

Hutch

> A client's pivot table always gives 'count' in the data area even on a
> numeric field.  Is there any way to set the default to always show 'sum'?  i
[quoted text clipped - 3 lines]
>
> Diane
DianeG - 13 May 2008 16:21 GMT
Thank you very much, worked a treat!

> Here is the answer to this question from Debra Dalgleish's excellent
> Contextures site (http://www.contextures.com/xlfaqPivot.html#DefaultSUM):
[quoted text clipped - 18 lines]
> >
> > Diane
 
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