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MS Office Forum / Excel / Links / November 2003

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EXCEL LINKS

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Mike B - 10 Nov 2003 11:01 GMT
I have inherited some spreadsheets and there are links in -
no problem with that in itself.

However, as a general principle, what happens when you
create further versions of the file?

It gets updated from time to time, and previous users have
apparently created the "next" version by File> Save as. It
looks to me as though the links in the *related* files
change to point to the newly-saved file, and although I
can understand the logic it seems to me that you should
really be offered the option of making the change.

As far as I can tell, making a copy in any other way such
as via Explorer leaves the links pointing to the original
file.

I know I can change the links by Edit> Links, but can
anyone confirm that what I have outlined is correct, and
if they know of any way of preventing it happening in the
first place? A number of users have access to these files,
from different locations, and not all of them will realise
what is happening behind the scenes, so there is a danger
they will blithely go on assuming a link is doing one
thing when in reality it is doing something completely
different!

Thanks for any thoughts/comments etc
Jerry W. Lewis - 10 Nov 2003 13:06 GMT
If workbook B links data in workbook A, and the name of A is renamed
using Windows Explorer, then the links in B will no longer work.

If a new copy of A is created and named C by SaveAs, then
- if B is not open, then B will continue to link to A
- if B is open, then the open version of B will now point to C.
However, the permanent (disk) version of B continues to point to A,
unless B is saved.

Jerry

> I have inherited some spreadsheets and there are links in -
>  no problem with that in itself.
[quoted text clipped - 24 lines]
>
> Thanks for any thoughts/comments etc
Mike B - 10 Nov 2003 14:06 GMT
Jerry

Thanks for that - I think I follow!

Mike B

>-----Original Message-----
>If workbook B links data in workbook A, and the name of A is renamed
[quoted text clipped - 38 lines]
>
>.
 
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