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MS Office Forum / Excel / Links / August 2006

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Excel data reformatted in Word mailmerge

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saunders_c@optusnet.com.au - 15 Aug 2006 06:23 GMT
G'Day,

I'm using an Excel worksheet as a data source for merging into a Word
document. Some cells are "formatted" to contain blank lines (entered
using Alt-Enter) to act as paragraph separators. During the merge these

blank lines appear to be removed. E.g.

First pice of text.

Second piece of text.

Third piece of text.

becomes, after the merge,

First pice of text.
Second piece of text.
Third piece of text.

I've tried formatting the Word document using space after paragraphs
but this adds extra space when the source data is of the form:

First piece of text

First list item
Second list item
Third list item

This becomes:

First piece of text

First list item

Second list item

Third list item

Any suggestions/thoughts on ways to preserve the Excel-based formatting

of the text would be appreciated.

Thanks in advance,

Clive
Franz Verga - 15 Aug 2006 12:49 GMT
> G'Day,
>
[quoted text clipped - 42 lines]
>
> Clive

Hi Clive,

Maybe this could be useful for you:

http://office.microsoft.com/en-ca/assistance/HA011164951033.aspx

Signature

Hope I helped you.

Thanks in advance for your feedback.

Ciao

Franz Verga from Italy

saunders_c@optusnet.com.au - 16 Aug 2006 23:18 GMT
G'Day Franz,

Thanks for your input. Alas, I don't think the link helped.

I opened the spreadsheet using Access and noticed some fields were
identified by Access as text, others were memo. The memo fields allowed
their text to pass through the mail merge complete; the text fields
were truncated.

Solution: I entered a dummy first record, making sure each field in the
new first record contained text with more than 255 characters. Opeing
the new spreadsheet in Access, all fields were memo. The mailmerge
worked "perfectly" with no truncation of any fields.

Regards,

Clive
 
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