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MS Office Forum / Excel / New Users / May 2006

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Why arent my blank cells moved to the end when I do a sort?

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George - 30 May 2006 15:19 GMT
Whenever I delete a row of data on my spreadsheet and then try to resort
(ascending or descending) it acts as though the information is still there or
it will sort the rows between the empty rows separately from the rest of the
spreadsheet.
Roger Govier - 31 May 2006 08:25 GMT
Hi George

Choose the complete range of your data (including the blank rows) before
performing the Sort.Do not let Excel choose the range for you.

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Regards

Roger Govier

> Whenever I delete a row of data on my spreadsheet and then try to
> resort
[quoted text clipped - 3 lines]
> of the
> spreadsheet.
David McRitchie - 31 May 2006 11:02 GMT
Hi George,
Roger told you what to do.   As for the reason, you pretty much nailed
that yourself.    Excel will choose the Current Region (Ctrl+Shift+*)
if you have a single cell selected.

You will find the definition of "current region"  in the definition of the shortcut
Ctrl+Shift+*   (within topic "Select cells with specific characteristics")

Ctrl+Shift+*   (asterisk)
Select the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable report,
select the entire PivotTable report.

More information on sorting on my   sorting.htm   web page.

Apparently you were deleting the content of a row or column,
but not the entire row or column.   Anyway as Roger said to the
selection yourself,   before invoking the sort.    Or risk losing the
integrity of your data.     You can use the gray button between
the row numbers and column letters,  or before Excel 2003 you
can use Ctrl+A.    With Excel 2003 it becomes more complicated.
  http://www.mvps.org/dmcritchie/excel/shortx2k.htm#foobar

HTH,
David McRitchie, Microsoft MVP - Excel    [site changed  Nov. 2001]
My Excel Pages:  http://www.mvps.org/dmcritchie/excel/excel.htm
Search Page:        http://www.mvps.org/dmcritchie/excel/search.htm

"Roger Govier" <roger@technologyNOSPAM4u.co.uk> wrote l...
> Hi George
>
[quoted text clipped - 8 lines]
> > of the
> > spreadsheet.
Felicity - 31 May 2006 21:34 GMT
Place your cursor on the number of the row, right click and delete.  This
will remove the empty row.

> Whenever I delete a row of data on my spreadsheet and then try to resort
> (ascending or descending) it acts as though the information is still there or
> it will sort the rows between the empty rows separately from the rest of the
> spreadsheet.
 
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