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MS Office Forum / Excel / New Users / July 2006

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counting duplicates Among Many Sheets, Possible??

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Mhz - 02 Jul 2006 12:53 GMT
:confused: Hi, I have spent countless days trying to find a formula that
will allow me to find duplicates across Multiple Sheets within a single
workbook.  All resources I have checked only allow duplicate finding
formulas for A single Sheet.

I have multiple sheets 1 to 31 representing a month in which I have a
column of phone numbers.  i want to be able to know from sheet to sheet
(Day to Day) if I may be retyping a number from a previous day.  Thats
why I need to have a formula to check acrosss the sheets for duplicate
numbers...

even better if I can have the duplicates displayed on a new sheet...

Any formula or help would be much appreciated..Thanks In Advance..

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Mhz

Franz Verga - 03 Jul 2006 11:07 GMT
>> confused: Hi, I have spent countless days trying to find a formula
>> that
[quoted text clipped - 11 lines]
>
> Any formula or help would be much appreciated..Thanks In Advance..

Maybe you could find usefule this page at Chip Pearson's site:

http://www.cpearson.com/excel/duplicat.htm#HighlightingDuplicates

Signature

Hope I helped you.

Thanks in advance for your feedback.

Ciao

Franz Verga from Italy

Max - 04 Jul 2006 02:56 GMT
Here's an approach using non-array formulas which dynamically gathers & lists
all tel #s from all source sheets (identically structured) into a single col
in a summary sheet, then flags duplicate tel#s (if any) and extracts a
"master" list of unique tel#s for ref.  

A sample construct is available at:
http://www.savefile.com/files/5448014
Dynamic data list fr 31 shts n Flag dups n Extract uniques.xls

Assume tel #s would be listed within A1:A10* in 3 source sheets named simply
as: 1, 2, 3. *max expected data extent is say: 10 rows per sheet

In a new sheet: Summary (say),

Col headers placed in A1:C1, and in E1
In A1: In sheet
In B1: Tel# List
In C1: Dup Tel#?
In E1: List of unique Tel# (from all source sheets)

In A2:
=INT((ROW(A1)-1)/10)+1

In B2:
=OFFSET(INDIRECT("'"&INT((ROW(A1)-1)/10)+1&"'!A1"),MOD(ROW(A1)-1,10),)

Note: Just change the "10" in the formulas in A2 and B2 to a figure equal to
the max expected number of rows of source data  

In C2:
=IF(B2=0,"",IF(COUNTIF($B$2:B2,B2)>1,"Dup",""))

In D2:
=IF(B2=0,"",IF(COUNTIF($B$2:B2,B2)>1,"",ROW()))
(Leave D1 empty)

In E2:
=IF(ROW(A1)>COUNT(D:D),"",INDEX(B:B,MATCH(SMALL(D:D,ROW(A1)),D:D,0)))

Select A2:E2, fill down to E31, to cover the max expected aggregated extent
of source data. In this example, the max is 10 rows per sheet x 3 sheets = 30
rows total. (Extend the formulas fill to suit your actual aggregate)

Cols A auto-labels sequentially the sheetnames: 1, 2, 3 (repeating
automatically each sheetname for 10 rows) while col B lists the corresponding
tel# entries within A1:A10 from each sheet. Zeros will be returned in col B
for any empty source cells.

Col C will flag duplicate tel #s within col B, if any, for reference ("Dup").
Just autofilter on C1 as needed. To count the # of duplicates, just use in
any cell (other than within col C): =COUNTIF(C:C,"Dup")  

Col D is a criteria col for col E to dynamically extract a uniques list of
tel #s from col B (Col D can be hidden away)

Col E extracts the List of unique Tel# for reference
Signature

Max
Singapore
http://savefile.com/projects/236895
xdemechanik
---
"Mhz" wrote:

> :confused: Hi, I have spent countless days trying to find a formula that
> will allow me to find duplicates across Multiple Sheets within a single
[quoted text clipped - 10 lines]
>
> Any formula or help would be much appreciated..Thanks In Advance..
Mhz - 04 Jul 2006 12:46 GMT
Thanks for the replies... Quite interesting Max and very detailed thanks
alot.. I have multiple columns with names, phone remarks, etc on each
sheet, so I think the master Page will be more ideal for capturing the
dupes.  Some of the programing you wrote is a bit over my head at the
time, but I will study it... I am still in an old world of BASIC
programming and havn't quite had the time to get up to par on Visual
Basic.  But thanks anyhow, I'll see what I can put together on the
wonderful info you have given me... Thanks Much :)

Signature

Mhz

Max - 05 Jul 2006 02:23 GMT
You're welcome, Mhz !
Thanks for the feedback ..
Signature

Max
Singapore
http://savefile.com/projects/236895
xdemechanik
---

> Thanks for the replies... Quite interesting Max and very detailed thanks
> alot.. I have multiple columns with names, phone remarks, etc on each
[quoted text clipped - 4 lines]
> Basic.  But thanks anyhow, I'll see what I can put together on the
> wonderful info you have given me... Thanks Much :)
m96 - 04 Jul 2006 13:30 GMT
Try Duplicate Master:
http://members.iinet.net.au/~brettdj/

As Application scope you can either choose Entire workbook or choose Range
and click on the different sheets or sheets/columns which you want to search.

Works great!

BR,

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