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MS Office Forum / Excel / Printing / October 2003

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Print titles conflict - CASH for first correct answer

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Tim Powell - 25 Oct 2003 15:12 GMT
I am trying to print both repreating column headers ("titles") and repeating
row headers for a very long spreadsheet.  So I have Page Setting to repeat
both $A:$B (first two columns) and $1:$3 (first three rows) on each page.
Cell formatting in columns A and B is set to NOT wrap, and the content of
those cells spills over out of the columns.

The first "set" of pages (i.e., pages 1-65 in what is eventually a 130-page
printout) print fine.  In the second "set" (pages 66-130), the column
headers are truncated to what can fit in cells A and B.  As a result, the
headers are cut off.  It looks pretty lame, and this will be sent to a
client.

After extensive searching of newgroups for an answer, without success, I
have tried the following:
- Merging cells in the "titles" area so that all words fit into one long
cell.  No effect.
- Typing in print titles areas, rather than clicking them with the mouse.
No effect.

I'm using Excel 2002.  This seems like a bug.  Can anyone tell me (1) if
it's fixed in Excel 2003, and/or (2) how to work around in 2002?

$50 reward for the first working workaround that reaches me.

++++++++++++++++++++++++++++++++++++++
Tim Powell
tim.powell@knowledgeagency.com
Paul Cundle - 25 Oct 2003 22:42 GMT
Is there any chance you can send a copy of this spreadsheet (or at least
something where the negative effect is seen)?

Also, you say "...the content of those cells spills over out of the
columns."
Why haven't you just made the columns wider to accomodate the full text?

Paul C,
Signature


> I am trying to print both repreating column headers ("titles") and
> repeating row headers for a very long spreadsheet.  So I have Page
[quoted text clipped - 24 lines]
> Tim Powell
> tim.powell@knowledgeagency.com
Tim Powell - 27 Oct 2003 19:21 GMT
Can't send spreadsheet -- too big and too confidential.

I don't want to make the columns wider, as that will upset the formatting on
the whole rest of the sheet.  My work-around so far is to make the font
smaller so that it fits in two columns with no overspill.  This got me
through the night this time, but I would like a better long-term solution.

I find the whole handling of headers and footers in Excel very lame, for
example compared with Word.  Nothing appears to have improved in 2003.

> Is there any chance you can send a copy of this spreadsheet (or at least
> something where the negative effect is seen)?
[quoted text clipped - 31 lines]
> > ++++++++++++++++++++++++++++++++++++++
> > Tim Powell
Paul Cundle - 27 Oct 2003 20:23 GMT
I think I've replicated the problem here and to be honest it does look like
poor handling by Excel which I couldn't find a way around. Instead of
setting "columns to repeat" you could insert columns where they need to
appear manually and copy columns A and B into them, but if you are passing
the file onto the client then it would look awful.
If you only send the printout to the client and the sole reason you don't
want to copy the 'repeated' columns manually is that the sheet is constantly
changing and it would be a tedious process, I'm reasonably confident we
could come up with a macro that would run itself when you hit print to
automate the whole thing. It could insert extra columns on the left of each
page, copy in the data from A and B, print, and finally delete the extra
columns it created. Come to think of it, we could turn off screen refreshing
while all this happens so even if you give the original file to the client
they would never know what is going on - it would just take a few seconds
longer (which is unlikely to be noticeable if the file really is as large as
you say).

If the macro idea sounds like it could be acceptable, I would really like a
small sample of your file to work from. I imagine it would only need to be a
single worksheet, say the first 5 or 10 rows and all the columns. Obviously
you can change the headers and data as much as you like provided each cell
still contains something which is representative of the length of data in
the 'proper' file.

If you're interested in this, I'd prefer email correspondence because I'm
more likely to pick it up. Use paul at cundle dot co dot uk. I don't imagine
anything further would be of interest in the newsgroup now anyway.

Finally, you might be surprised at how well .xls files compress into a zip
file.

Paul C,
Signature


> Can't send spreadsheet -- too big and too confidential.
>
[quoted text clipped - 47 lines]
>>> ++++++++++++++++++++++++++++++++++++++
>>> Tim Powell

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