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MS Office Forum / Excel / Programming / January 2006

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Formula for the subtotal

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evlai@hotmail.com - 22 Jan 2006 14:30 GMT
i need to know how to calculate of the subtotal for below:

 A       B          C           D                E      F
Year   Quater   Week  Department  Agent  Action
2005  1              1         Sales       Fanny   No
2005  1              1         Sales       Fanny   Yes
2005  1              1         Sales       Fanny   TBA
2005  1              1         Sales       Fanny   No
2005  1              1         Sales       Fanny   No

Subtotal for the Agent's action.
For example
Fanny - No : 3, Yes = 1...etc

Your help is much appreciated.  Thanks
Don Guillett - 22 Jan 2006 14:40 GMT
You might like using COUNTIF

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Don Guillett
SalesAid Software
dguillett1@austin.rr.com

>i need to know how to calculate of the subtotal for below:
>
[quoted text clipped - 11 lines]
>
> Your help is much appreciated.  Thanks
Roger Govier - 22 Jan 2006 14:44 GMT
Hi

One way
=SUMPRODUCT(--($E2:$E100="Fanny"),--($F$2:$F$200="Yes"))
will count the Yes answers. Change size of ranges to suit.

Better still, in another part of the sheet say columns K to M.
In L1 enter Yes, in M1 enter No, in K2 enter Fanny then in cell L2
=SUMPRODUCT(--($E2:$E100=$K2),--($F$2:$F$200=L$1))
copy across to M2
If you enter more agents names down column K, then just copy l2:M2 down
the page.

If you need to bring in Week number as well, add ,--($C$2:$C$100=1)  (or
= cell containing week number required) before the last bracket in the
formula above.
=SUMPRODUCT(--($E2:$E100=$K2),--($F$2:$F$200=L$1),--($C$2:$C$100=1))

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Regards

Roger Govier

>i need to know how to calculate of the subtotal for below:
>
[quoted text clipped - 11 lines]
>
> Your help is much appreciated.  Thanks
Tom Ogilvy - 22 Jan 2006 18:17 GMT
Assuming you have more than Fanny as an agent, you might look at using a
pivot table to give you a summary in one step.

http://www.contextures.com/tiptech.html
Debra Dalgleish's site - look under P and Pivot Table

Signature

Regards,
Tom Ogilvy

> i need to know how to calculate of the subtotal for below:
>
[quoted text clipped - 11 lines]
>
> Your help is much appreciated.  Thanks
 
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