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jk - 07 Jul 2006 03:10 GMT

Hi,

I have a sheet which contains many accounts in one column and amounts paid
in another column,I really dont need the auto filter which places a filter on
every column.How do you make a filter for the account column and at the same
time have a total for the amounts paid column when the filter shows only
those accounts?

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Gord Dibben - 07 Jul 2006 03:36 GMT

Use the SUBTOTAL function.

=SUBTOTAL(9,B:B) which includes filtered and hidden values.

Or in 2003 version

=SUBTOTAL(109,A:A) which ignores hidden values.

Gord Dibben MS Excel MVP

>Hi,
>
[quoted text clipped - 3 lines]
>time have a total for the amounts paid column when the filter shows only
>those accounts?

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Pete_UK - 07 Jul 2006 11:12 GMT

In addition, if you only want the filter to apply to one column (or
even just part of that column), highlight the column (or cells F4:F100
for example, if your headings are in row 4) and then do Data | Filter |
Autofilter.

Hope this helps.

Pete

> Use the SUBTOTAL function.
>
[quoted text clipped - 13 lines]
> >time have a total for the amounts paid column when the filter shows only
> >those accounts?

Reply to this Message

jk - 07 Jul 2006 12:48 GMT

Hi,

Could you give me an example since my totals are on the F column and when i
use the sumtotal function i receive a circular reference error???? I am using
excel 2002/sp3. I do not receive the total results in either filtered or
unfiltered mode.Is there something i am missing?

Thanks for the support

> Use the SUBTOTAL function.
>
[quoted text clipped - 13 lines]
> >time have a total for the amounts paid column when the filter shows only
> >those accounts?

Reply to this Message

Gord Dibben - 07 Jul 2006 18:29 GMT

If you use the entire column reference in your formula you cannot have that
formula in the same column or you will get the circular reference error.

To subtotal a filtered column F enter this formula in G1

=SUBTOTAL(9,F:F)

If you want to have your formula in Column F enter it as

=SUBTOTAL(9,F1:F100) or somesuch range.

Gord Dibben MS Excel MVP

>Hi,
>
[quoted text clipped - 22 lines]
>> >time have a total for the amounts paid column when the filter shows only
>> >those accounts?

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