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MS Office Forum / Excel / New Users / July 2006

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linked data and pivot reports

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Ricoy-Chicago - 26 Jul 2006 19:41 GMT
I have an MS query that import certain records based on parameters entered by
the user. No problem here.
I created the report using the wizard, I selected the range based on the
parameters that I entered. The problem is that I do not know the possible
number of records, therefore the report may not include all of them (the
number of records varies depending on the parameters, it could 5 or it could
be 500 records). I removed the check mark for the [blank] box in the drop
down box in the reoprt. The problem is when the number of records is greater
thatn the initial numbers or rows that I selected when the report was created.

Question: Is there a way for Excel to select all the records given by the MS
query everytime the report is updated?

Thanx
Debra Dalgleish - 26 Jul 2006 20:38 GMT
When you import the data, a name is automatically created, e.g. Query
from MS Access Database. Use that name as the source for the pivot
table, and it will automatically adjust.

To change the source:
Right-click a cell in the pivot table, and choose PivotTable Wizard
Click the Back button
In the Range box, enter the sheet name and range name, e.g.:
   Sheet1!Query_from_MS_Access_Database
Click Finish

> I have an MS query that import certain records based on parameters entered by
> the user. No problem here.
[quoted text clipped - 10 lines]
>
> Thanx

Signature

Debra Dalgleish
Contextures
http://www.contextures.com/tiptech.html

Ricoy-Chicago - 27 Jul 2006 14:46 GMT
Dear Debra:
Thanx! I knew the answer was going to be easy. You made my day!

> When you import the data, a name is automatically created, e.g. Query
> from MS Access Database. Use that name as the source for the pivot
[quoted text clipped - 21 lines]
> >
> > Thanx
Debra Dalgleish - 27 Jul 2006 20:39 GMT
You're welcome! Thanks for letting me know that it helped.

> Dear Debra:
> Thanx! I knew the answer was going to be easy. You made my day!
[quoted text clipped - 24 lines]
>>>
>>>Thanx

Signature

Debra Dalgleish
Contextures
http://www.contextures.com/tiptech.html


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