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MS Office Forum / Excel / New Users / October 2006Pasting Table Info from Word to Excel
Using Office 2003. I have created a table in Word where the first column is address information on 3 lines in one cell (Name, Address, City State Zip) Before going further with this Word table, I decided I really wanted to track the information in Excel. Having trouble pasting the 3 lines of information from the Word table cell into one cell in Excel. It keeps pasting into three cells (i.e. A1 gets the name, A2 gets the address, A3 gets the city state zip). I'd like these three lines of information to paste into one three-line cell in the Excel table. I've tried changing the Word table so that there is a manual line break at the end of each line rather than a hard return. No difference when I paste into Excel. I've tried doing a paste special in Excel after I copy from Word. No difference. There must be something I haven't thought of trying. Try removing any kind of line break between the lines in Word. Then paste the cell into Excel, and add an Alt+Enter where you want a break. Other than that, what you're getting is normal behavior - Excel is doing what it was designed to do. Ed > Using Office 2003. I have created a table in Word where the first column > is address information on 3 lines in one cell (Name, Address, City State [quoted text clipped - 15 lines] > > There must be something I haven't thought of trying. Thanks so much for responding. I think I have a couple of options I hadn't thought of before. > Try removing any kind of line break between the lines in Word. Then paste > the cell into Excel, and add an Alt+Enter where you want a break. Other [quoted text clipped - 22 lines] >> >> There must be something I haven't thought of trying. You could temporarily replace the paragraph marks in Word, as Dave Peterson describes here: http://groups.google.ca/group/microsoft.public.excel.misc/msg/98b921643bc07973?hl=en& > Using Office 2003. I have created a table in Word where the first column is > address information on 3 lines in one cell (Name, Address, City State Zip) [quoted text clipped - 14 lines] > > There must be something I haven't thought of trying.  SignatureDebra Dalgleish Contextures http://www.contextures.com/tiptech.html Excellent suggestion. Thanks so much!! > You could temporarily replace the paragraph marks in Word, as Dave > Peterson describes here: [quoted text clipped - 20 lines] >> >> There must be something I haven't thought of trying. One more question: I added the ctrl+j in the replace box as Dave describes and it worked like a charm. I was looking for some reference guide that lists the characters to type into the replace box that will produce different results. In Word, for example, I know how to enter a hard return or a manual line break into the replace box. That options does not appear to be available in Excel. How did someone know that ctrl+j would separate my text into separate lines? > You could temporarily replace the paragraph marks in Word, as Dave > Peterson describes here: [quoted text clipped - 20 lines] >> >> There must be something I haven't thought of trying. ctrl-j is the same as alt-0010 on the number keypad. It's the same as =char(10) in an excel formula (or alt-enter if you're just entering data). ctrl-j is an old DOS(?) trick for entering this alt-0010 (j is the 10th letter of the alphabet). It was a pretty common shortcut with really old word processors. I blame old age for knowing this trick. > One more question: I added the ctrl+j in the replace box as Dave describes > and it worked like a charm. I was looking for some reference guide that [quoted text clipped - 33 lines] > > Contextures > > http://www.contextures.com/tiptech.html SignatureDave Peterson Well I'm definitely impressed!! > ctrl-j is the same as alt-0010 on the number keypad. It's the same as > =char(10) [quoted text clipped - 55 lines] >> > Contextures >> > http://www.contextures.com/tiptech.html That I'm old or that I knew it??????????? <vvbg> > Well I'm definitely impressed!! > [quoted text clipped - 61 lines] > > > > Dave Peterson SignatureDave Peterson <grin> > That I'm old or that I knew it??????????? > [quoted text clipped - 73 lines] >> > >> > Dave Peterson Dave One more question: Where is the list of character shortcuts that lists ctrl-j or alt-0010 or =char(10) as the shortcut for alt+enter?? Or do I just need to start absorbing that information as I read through this newsgroup? > That I'm old or that I knew it??????????? > [quoted text clipped - 73 lines] >> > >> > Dave Peterson I don't know if there is a list. In the old word processors, the shortcuts were: ctrl-a for alt-0001, ctrl-b for alt-0002, and so forth. I don't think that these keystrokes have survived in the newer programs (save ctrl-j). My list has degenerated to just ctrl-j for alt-0010/char(10)/alt-enter. > Dave > [quoted text clipped - 84 lines] > > > > Dave Peterson SignatureDave Peterson You've been a life saver with ctrl-j even if there aren't any other shortcuts left on your list. I didn't know how else to "replace with" alt-enter in the Excel find and replace sequence. Thanks for your assistance!! >I don't know if there is a list. > [quoted text clipped - 107 lines] >> > >> > Dave Peterson You can use alt-0010 (from the number keypad). It'll look like the box is empty, but try it and you'll see that it's not. ctrl-j is easier to explain and easier to do, though. > You've been a life saver with ctrl-j even if there aren't any other > shortcuts left on your list. I didn't know how else to "replace with" [quoted text clipped - 117 lines] > > > > Dave Peterson SignatureDave Peterson
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