Marc,
Nothing straightforward comes to mind. You could write a macro to do it, but Excel doesn't
Excel for letter documents. Or maybe Word has a mail merge feature that will list stuff
from a second table -- I don't know of such a thing, though. Ask in a Word group.
This would be, I think, fairly straightforward with Access. Link the two sheets into
Access, and set up a relationship. The Employee (Login) table is the "related" or "many"
table -- the Dept table is the "one" table. Now set up a Query with all the fields you need
from the two related tables. Make a Report for your letter, using the query as the data
source, grouping on Department. This stuff is all quickly done in Access.

Signature
Earl Kiosterud
www.smokeylake.com
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> Hello Excel VBA Gods or Goddes!
>
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>
> ~Marc