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MS Office Forum / Excel / New Users / February 2007

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Numbering a filtered list

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TinaF - 23 Feb 2007 16:20 GMT
I have two columns in a spreadsheet "Quantity" and "Item".  I filter
the quantity column to select only the "nonblanks".  After this step I
want to copy these two columns and paste them into a Word document.
Once it's in Word I want to insert a column to the left of the
quantity column and format it with "bullets & numbering" so I can
number the items 1. through whatever.  Problem is, the numbering
behaves as if the blanks are still there so it skips around.

I do not want to delete the blank rows in the original spreadsheet
where the quantity is blank because they may be needed at a later
time.

Any suggestions how I can get these two columns into Word and be able
to number them sequentially?
Pete_UK - 23 Feb 2007 17:48 GMT
After filtering in Excel, highlight the visible data and use Copy/
Paste to another sheet - only the filtered data will be copied, so you
can then add you numbers in Excel to this copy and then move it over
to Word.

Hope this helps.

Pete

> I have two columns in a spreadsheet "Quantity" and "Item".  I filter
> the quantity column to select only the "nonblanks".  After this step I
[quoted text clipped - 10 lines]
> Any suggestions how I can get these two columns into Word and be able
> to number them sequentially?
Debra Dalgleish - 23 Feb 2007 17:50 GMT
If you copied the autofiltered list, it should only paste the visible
rows in Word.
However, to make sure only the visible cells are copied:
Select all the cells in the filtered table
Choose Edit>Go To, and click the Special button
Select Visible Cells Only, and click OK
Choose Edit>Copy, then paste in Word

> I have two columns in a spreadsheet "Quantity" and "Item".  I filter
> the quantity column to select only the "nonblanks".  After this step I
[quoted text clipped - 10 lines]
> Any suggestions how I can get these two columns into Word and be able
> to number them sequentially?

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Debra Dalgleish
Contextures
http://www.contextures.com/tiptech.html

 
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