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MS Office Forum / Excel / New Users / December 2007

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Sum Data From One Spreadsheet to Another

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ridgerunner - 28 Dec 2007 00:46 GMT
I have data in one spreadsheet as follows:

     Date Name Task Total Hrs Worked Qty Earned Hours
     12/21/2007 AD Sort Donation Bin with Material Handling 6 8 4.6987
     12/21/2007 AS Sort Donation Bin with Material Handling 8 3 1.7620
     12/21/2007 AS 17" Monitor 8 168 5.6840
     12/21/2007 CR Sort Donation Bin with Material Handling 6 9 5.2860
     12/21/2007 LA Towers - Tear Down Only 8 40 7.1667
     12/21/2007 LD Towers - Tear Down & Material Handling 8 40 7.8733
     12/21/2007 TyS Sort Donation Bin with Material Handling 6 11 6.4607
     12/26/2007 AD Sort Donation Bin with Material Handling 8 12 7.0480
     12/26/2007 AS Sort Donation Bin with Material Handling 8 2 1.1747
     12/26/2007 AS 17" Monitor 8 209 7.0712

I need to sum part of this data in another spreadsheet as follows:

     Date Name Total Hrs Worked Total Earned Hrs
     12/21/2007 AD 6 4.6987
     12/21/2007 AS 8
     12/21/2007 CR 6
     12/21/2007 JB 6.5
     12/21/2007 LA 8
     12/21/2007 LD 8
     12/21/2007 TyS 6
     12/26/2007 AD 8
     12/26/2007 AS 8

I tried using the sumif() function, but I could use only one criteria, the
name, and I need to also the date as criteria.  I also tried the conditional
wizard, but it uses the literal values for the dates and the names,
therefore, I could not copy the formula down the "Total Earned Hours"
column.  Can someone please help with some other ideas to make this work?

tia,
ridgerunner
Roger Govier - 28 Dec 2007 01:20 GMT
Hi

Try using a Pivot table
Place your cursor anywhere inside your data table>Data>Pivot Table>Finish
on the skeleton Pivot Table that appear on a new sheet
Drag Date to the Row area
Drag name to the row area
Drag Total hours to the data area
Drag Earned Hours to the data area

Drag the Data button and drop on the Total to show hours worked and Hours
Earned side by side.

Signature

Regards
Roger Govier

> I have data in one spreadsheet as follows:
>
[quoted text clipped - 32 lines]
> tia,
> ridgerunner
ridgerunner - 28 Dec 2007 02:31 GMT
Thank you Roger.  I will surely give this a try.

> Hi
>
[quoted text clipped - 45 lines]
>> tia,
>> ridgerunner
ridgerunner - 28 Dec 2007 12:01 GMT
What could I do, if I need to remove the "Hours Worked" from the Data Table,
but need to capture that in another table and pull in the Earned Hours from
the Data Table?

> Thank you Roger.  I will surely give this a try.
>
[quoted text clipped - 47 lines]
>>> tia,
>>> ridgerunner
 
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