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MS Office Forum / Excel / New Users / March 2008

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Auto Filter Top 10

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BK - 25 Mar 2008 13:34 GMT
Using XP and Office 2003

Column A has a list of budget categories like "Administration" and "Payroll"
and "Building Maintenance."

Column B has the specific line item account breakdowns within each category.

Column C has the actual expenditure amount in dollars and cents.

I selected my column titles and applied the Auto Filter.  I can filter by
Column C to show the top 10 line items (those items on which we spent the
most money.)

When I filter Column A to just show me the Administration category, then try
to apply the filter to Column C to show the top 10 line items within the
budget category, it doesn't seem to work.  It seems to give me only the line
items from the Administration category that are in the overall top 10.

Is there a way to show all of the top ten items within the individual budget
categories??
Jim Rech - 25 Mar 2008 14:34 GMT
The top 10 filter is without regard to any other fields.  I think you'll
have to copy the list after filtering by column A and do a top 10 on it.

Signature

Jim

| Using XP and Office 2003
|
[quoted text clipped - 16 lines]
| Is there a way to show all of the top ten items within the individual budget
| categories??
BK - 25 Mar 2008 20:48 GMT
That's what I figured!!  Thanks!!

> The top 10 filter is without regard to any other fields.  I think you'll
> have to copy the list after filtering by column A and do a top 10 on it.
[quoted text clipped - 26 lines]
> budget
> | categories??
Debra Dalgleish - 25 Mar 2008 14:53 GMT
Another option would be to create a pivot table from your list. Put the
Budget Category field in the Page area, Line Item in the Row area, and
Expenditure in the Data area.
Then, double-click on the Line Item field button
Click the Advanced button, and set Top 10 Autoshow to On.
Select a Budget Category from the page field dropdown list, to see the
top items for that category.

There are instructions here for getting started:
  http://www.contextures.com/xlPivot01.html

> Using XP and Office 2003
>
[quoted text clipped - 16 lines]
> Is there a way to show all of the top ten items within the individual budget
> categories??

Signature

Debra Dalgleish
Contextures
http://www.contextures.com/tiptech.html

BK - 25 Mar 2008 20:48 GMT
Thanks for the response.   We have lots of pivot tables already on this
data, so maybe I can make it work on one of those.

> Another option would be to create a pivot table from your list. Put the
> Budget Category field in the Page area, Line Item in the Row area, and
[quoted text clipped - 29 lines]
>> Is there a way to show all of the top ten items within the individual
>> budget categories??

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