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MS Office Forum / Excel / New Users / May 2008

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Relative addressing in external links

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David Portwood - 29 May 2008 02:31 GMT
On a weekly basis the company at which I am on assignment downloads data
from a huge database which they then cut and paste into various Excel
reports. I want to replace this cut and paste process using external links
from the reports to the downloaded data files (which are created by .csv to
.xls). Once this is set up, theoretically, I will be able to download a new
set of data files and then when I open the Excel reports the cells in the
reports will update automatically with no cutting and pasting between files.

The only rub is that sometimes a row or column might be added within the
source data, which would throw off the links in the Excel reports. To
minimize this damage, I would like the links to be relatively addressed, so
I could insert a row/column in an Excel report to reflect an added
row/column in the source data without messing up all the rows/columns which
follow. However, after copying a column of data and using Paste
Special/Paste Link into my Excel report, I see that the links created in my
Excel reports are not relative (no dollar signs).

Is there some way I can make this happen, or do you have another/better way
to do this? Let me know if I'm not explaining this well.

Thanks in advance,
David Portwood
raoul - 30 May 2008 14:53 GMT
You can use links to external data with Pivot tables.
When you save your Pivot table, save it as a template (.xlt intead of .xls),
and XL will ask you if you want to save the data with the file or
**** EMPTY the file **** and reload it with fresh data the next time it's
opened.

If you click OK for that option, the file will re-read the data the next
time
**** so it doesn't matter about the number of rows.

AFAIK. The number of columns will probably cause problems because XL uses
MSQuery to interrogate the external data table and MSQuery needs to have the
columns in the same order as the last time. But do check that. Perhaps
MSQuery will just ignore any extra columns.

No cut and paste. No macros.
------------------------------
I have 30 pivot tables that just sit there in a server folder and I have 30
CSV files that are updated every night from a remote system. When a user
here needs to read the pivot table he just opens it and the table loads the
fresh data and displays it all.

R.
 
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