Accessing Tasks/Calendar/Contacts from an external drive?

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Elena Sofia - 25 Nov 2006 03:40 GMT

My new employer is letting me use a laptop that has an Exchange Server
e-mail account. I am told that no personal information may reside in
the laptop, but that I may access my data from an external drive.

I have my personal Outlook 2003 information (everything but e-mail,
i.e. Tasks, Calendar and Contacts) in an external drive. What is the
best of accessing it?

I was thinking of creating a new e-mail account. Can this be done?
Can the information that I access at the external drive be viewed or
stored at the exchange server?

Thanks.

Elena Sofia

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Roady [MVP] - 25 Nov 2006 12:30 GMT

"I have my personal Outlook 2003 information (everything but e-mail, i.e.
Tasks, Calendar and Contacts) in an external drive."
What other information are you refering to then?

Note that accessing Outlook storage from an external drive puts you in an
unsopported configuration. However as long as you don't start Outlook
without having the external drive connected or disconnect it while Outlook
is running things should work as normal.

Things you can configure are;
-disabling Cached Exchange mode (not recommended) as then there is no local
cache but you'll have to be connected to the Exchange server in order to
look up something
-use OWA instead
-change the location of the cache in your Exchange account settings
-do not open attachments directly from a mail but save them first or change
the location of the temp directory in the registry;
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Security
keyname: OutlookSecureTempFolder
-when you create a pst-file place it on your external drive

Signature

Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

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> My new employer is letting me use a laptop that has an Exchange Server
> e-mail account. I am told that no personal information may reside in
[quoted text clipped - 11 lines]
>
> Elena Sofia

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Elena Sofia - 25 Nov 2006 16:26 GMT

> "I have my personal Outlook 2003 information (everything but e-mail, i.e.
> Tasks, Calendar and Contacts) in an external drive."
> What other information are you refering to then?

I am only referring to the content Tasks, Calendar, and Tasks. I used
to manage this information when I had Outlook in a previous computer.

> Note that accessing Outlook storage from an external drive puts you in an
> unsopported configuration. However as long as you don't start Outlook
[quoted text clipped - 12 lines]
> keyname: OutlookSecureTempFolder
> -when you create a pst-file place it on your external drive

This appears more complicated that I had anticipated. Is there another
way of accessing this data? I basically need "on demand access" to
data that is personal, but that I can't load into my computer. I will
only have my employer's computer with me, especially when I travel.
And yet, I will need to access Contacts, Tasks and Calendar fairly
frequently. If we forget about Outlook for a moment, what can I do
with this data so that I can access it?

Thank you.

> --
> Robert Sparnaaij [MVP-Outlook]
[quoted text clipped - 18 lines]
> >
> > Elena Sofia

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Roady [MVP] - 25 Nov 2006 17:53 GMT

Ah, I was under the impression that you were not allowed to store anything
directly on the laptop at all.

Do you just want access to the information or do you also want to set up a
private mail account? In case of the first I assume everything is already
stored in a pst-file? Then you can access it by File-> Open-> Outlook Data
File...

Signature

Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----

>
>> "I have my personal Outlook 2003 information (everything but e-mail, i.e.
[quoted text clipped - 56 lines]
>> >
>> > Elena Sofia

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maurizio.azzarello@gmail.com - 25 Nov 2006 23:34 GMT

> Ah, I was under the impression that you were not allowed to store anything
> directly on the laptop at all.
[quoted text clipped - 3 lines]
> stored in a pst-file? Then you can access it by File-> Open-> Outlook Data
> File...

I don't really need to set up an e-mail account. I do all my e-mail on
the web. I just want to access the information that I have for tasks,
calendar and contacts. These were part of an e-mail account that I
used at one time. The e-mail itself is dormant, but the tasks,
calendar and contacts I use frequently.

I have two concerns if I use the laptop that my employer is making
available to me. These are concerns largely stemming from my
ignorance, and I would appreciate your help (and patience):

(1) If I to a File-> Open -> Outlook Data File, doesn't this operation
"extract" all the information from my external drive to the hard drive?
I wouldn't want that. I'd like to be able to have Outlook (or any
other program) in front of me, and when it's time to look at my data,
my external drive is invoked. This is what I used to do when I didn't
have the Exchange Server, like I do now. I was able to separate work
from personal in this fashion: work data from the hard drive, and
personal data from the external drive.

(2) Whatever it is that I do to get to my goal described above, the
mere fact that the Exchange Server is somehow involved in the process,
doesn't it make it possible for my data to be intercepted or viewed? I
am wondering if there is something other the Exchange Server type of
Outlook ... maybe the "regular" Outlook, or just another application
that would allow me to access, on demand, this data that resides on the
external drive.

I hope I was somewhat clear. I apologize in advance, and thanks for
your help.

Elena Sofia.

> --
> Robert Sparnaaij [MVP-Outlook]
[quoted text clipped - 63 lines]
> >> >
> >> > Elena Sofia

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Roady [MVP] - 26 Nov 2006 13:53 GMT

1) No, you would be accessing it from the external drive; nothing gets
expanded, that is not how it works.

2) No. Outlook is Outlook; doesn't matter which account type you are using
or combining. If you stored things separate in a pst-file it will be kept
separate.

Signature

Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

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>
>> Ah, I was under the impression that you were not allowed to store
[quoted text clipped - 113 lines]
>> >> >
>> >> > Elena Sofia

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