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MS Office Forum / Outlook / General MS Outlook Questions / March 2008rules
Is it possible to specifically identify receipts in a rule, other than by looking for the word "read" in the title? No, that is not possible as there is no real need to do that. External read-receipts will be received as normal mail messages anyway. For internal messages you can set Outlook to automatically process the receipts in the Tracking options.  SignatureRobert Sparnaaij [MVP-Outlook] Coauthor, Configuring Microsoft Outlook 2003 http://www.howto-outlook.com/ Outlook FAQ, HowTo, Downloads, Add-Ins and more ----- > Is it possible to specifically identify receipts in a rule, other than by > looking for the word "read" in the title? Thanks, but what I am trying to do is set up a rule to move all "read receipts" messages to a folder using a rule? If I set up the rule to look for the word "read" in the title I may accidentally move other messages. Alan > No, that is not possible as there is no real need to do that. External > read-receipts will be received as normal mail messages anyway. For internal [quoted text clipped - 3 lines] > > Is it possible to specifically identify receipts in a rule, other than by > > looking for the word "read" in the title? If you want to do this on internal receipts you'll break its functionality. Why not process them automatically? SignatureRobert Sparnaaij [MVP-Outlook] Coauthor, Configuring Microsoft Outlook 2003 http://www.howto-outlook.com/ Outlook FAQ, HowTo, Downloads, Add-Ins and more ----- > Thanks, but what I am trying to do is set up a rule to move all "read > receipts" messages to a folder using a rule? If I set up the rule to look [quoted text clipped - 12 lines] >> > by >> > looking for the word "read" in the title? I'm not distinguishing internal and external (in fact I'm not sure what the relevance is - I'm using OL on a pop account so presumably its only external). Perhaps "automatically" is exactly what I want. Can you explain further? Many thanks for your help and interest. > If you want to do this on internal receipts you'll break its functionality. > Why not process them automatically? [quoted text clipped - 15 lines] > >> > by > >> > looking for the word "read" in the title? In the case of a POP3 account it is not possible as the messages will arrive like normal email messages and not special receipts which can be processed. Rules are the only way. SignatureRobert Sparnaaij [MVP-Outlook] Coauthor, Configuring Microsoft Outlook 2003 http://www.howto-outlook.com/ Outlook FAQ, HowTo, Downloads, Add-Ins and more ----- > I'm not distinguishing internal and external (in fact I'm not sure what > the [quoted text clipped - 27 lines] >> >> > by >> >> > looking for the word "read" in the title? Roady, What Alan meant, and indicated in subject title (and what I need to do also), is to have read receipts automatically go into a different folder than the main inbox USING A RULE. Even when I tell it to move when it has "read" in the subject, I cannot get it to move. In the rules, am I missing something that means, "if this is a read receipt, move it to <name> folder" Thank you. > In the case of a POP3 account it is not possible as the messages will arrive > like normal email messages and not special receipts which can be processed. [quoted text clipped - 4 lines] > > by > > looking for the word "read" in the title? Yes, I knew what he was asking. What part of the answer don't you understand? It's impossible to give you any indication in where you go wrong without any configuration information. SignatureRobert Sparnaaij [MVP-Outlook] Coauthor, Configuring Microsoft Outlook 2003 http://www.howto-outlook.com/ Outlook FAQ, HowTo, Downloads, Add-Ins and more http://www.msoutlook.info/ Real World Questions, Real World Answers ----- > Roady, > [quoted text clipped - 21 lines] >> > by >> > looking for the word "read" in the title? Sorry. XP2 w/Outlook 2003 See below for the part of the thread that I'm talking about. Although you indicated to "process automatically" and that "rules are the only way," you didn't indicate how to put in the rule so that it would do this. Or, are you agreeing w/Alan that the only rule one can use is one that filters only using the word "read" in subject line to write/run the rule? > Yes, I knew what he was asking. What part of the answer don't you > understand? > It's impossible to give you any indication in where you go wrong without any > configuration information. In the case of a POP3 account it is not possible as the messages will arrive like normal email messages and not special receipts which can be processed. Rules are the only way. >> Why not process them automatically? >> > Thanks, but what I am trying to do is set up a rule to move all "read >> > receipts" messages to a folder using a rule? If I set up the rule to >> > look >> > for >> > the word "read" in the title I may accidentally move other messages. >> >> you can set Outlook to automatically process the receipts in >> >> the >> >> Tracking options. >> >> > Is it possible to specifically identify receipts in a rule, other >> >> > than >> >> > by >> >> > looking for the word "read" in the title? It all depends on what kind of read receipts you get returned; are these actual receipts (with special icon) or just an email message? This depends a bit on the type of mail account you are using as well. If your Read Receipts are just mail messages then you have to be creative with a rule. Check by which words or other characteristics you can recognize the receipt (probably more than just the word "read') and create a rule to check by those characteristics as well. If you get special Read Receipts you shouldn't move them by using a rules because you'll end up breaking the message tracking on the sent item. Automatic processing can be configured in Tools-> Options-> Email Options-> Tracking Options SignatureRobert Sparnaaij [MVP-Outlook] Coauthor, Configuring Microsoft Outlook 2003 http://www.howto-outlook.com/ Outlook FAQ, HowTo, Downloads, Add-Ins and more http://www.msoutlook.info/ Real World Questions, Real World Answers ----- > Sorry. XP2 w/Outlook 2003 > [quoted text clipped - 34 lines] >>> >> > by >>> >> > looking for the word "read" in the title?
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