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MS Office Forum / Outlook / General MS Outlook Questions / July 2007Saving groups of old emails outside outlook
Hi, I have folders full of emails for projects no longer active. I have exported the folder as a pst. And saved that within the old project folder, should I need to go back to them at some time. Issue is if someone else wants to open the pst, permissions will not allow them to. I can't find any where to change these permissions to give everyone full access. A) is there a better way to save folders full of old emails (which anyone can then access. and / or B) Is there a way to change the properties so anyone can open and view them? Thanks for any suggestions/help Hi Neil How about we start with some useful information: Your version of Outlook? Platform (eg Exchange)? Are the people who need access on the same Exchange server? Any add-ins running? Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook read my articles here: www.judygleeson.com www.acorntraining.com.au Canberra, Australia how to post questions: http://support.microsoft.com/?id=555375 > Hi, I have folders full of emails for projects no longer active. I have > exported the folder as a pst. And saved that within the old project [quoted text clipped - 11 lines] > > Thanks for any suggestions/help Hi Judy, Further information Generally our Outlook is 2003, although newer machines are having 2007. The platform is Exchange 6.5.7, it is mounted on SBS 2003, I don't know if this makes any difference. As for add-ins nothing comes to mind. Would you expect any? Basically I just want to remove a large amount of emails from outlook folders, with the ability that someone can access them if required at a later date. I don't know if exporting to pst is the best way, but it's what came to mind. Thanks Neil > Hi Neil > [quoted text clipped - 30 lines] > > > > Thanks for any suggestions/help As you have Exchange, a simple way to share old emails and other Outlook items is to use Public Folders (they have folder level permission levels) and drag stuff to these. Many of my clients use that approach. Another common approach is to use one of the many add-ins that work with Outlook to improve filing. I hope this helps you at least a little bit! Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook read my articles here: www.judygleeson.com www.acorntraining.com.au Canberra, Australia how to post questions: http://support.microsoft.com/?id=555375 > Hi Judy, > Further information [quoted text clipped - 52 lines] >> > >> > Thanks for any suggestions/help Hi, Sorry for not clarifying this better, these emails are currently in Public Folders, but they are then in folder projects which are no longer active, so I wish to remove them and their folders from the public folders area. But if the folder and emails ares exported as pst. Only the person who creates the pst has permissions to re-import it. > As you have Exchange, a simple way to share old emails and other Outlook > items is to use Public Folders (they have folder level permission levels) [quoted text clipped - 71 lines] > >> > > >> > Thanks for any suggestions/help |
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