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MS Office Forum / Outlook / General MS Outlook Questions / July 2007Importing calendar PST from newer versions of Outlook
I work with someone, who had Outlook 07 at her previous job. she had saved her Contacts & calendars as PST file prior to starting work here. When attempting to import the PST into her OL (XP), she got an error due to the 07 file type. I have OL 07 on my PC, so I imported her contacts and then saved them as a 97-03 Excel file, which she was able to import succesfully. My question is this .. Can that same process be done for a calendar PST file, or would there be a better file type to choose? Thanks a lot It would actually be better for you to create a new 97-2002 format .PST file on your machine and then copy her data from her 2007 file to the older format file. Importing tends to corrupt or lose data.  SignatureJocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** > I work with someone, who had Outlook 07 at her previous job. she had saved > her Contacts & calendars as PST file prior to starting work here. When [quoted text clipped - 7 lines] > > Thanks a lot Odd question. The calendar data is not a separate file. All Outlook data is in the same file. Exporting Outlook data to another file type and then importing it is the worst possible way to overcome these issues. The only correct method is to create a PST file in "Outlook 97-2007" format and copy the data into that file, then open that file in the other installation. SignatureRuss Valentine [MVP-Outlook] >I work with someone, who had Outlook 07 at her previous job. she had saved > her Contacts & calendars as PST file prior to starting work here. When [quoted text clipped - 10 lines] > > Thanks a lot Thanks for the clarification, however I did not see an option which allowed me specify an older PST file. Excel at least gave me an option. If someone can let me know how to specify the version that would be great. On a different note, the user has contacts, but they are not showing in his Address book. When user right clicks on his contacts,. the option to show as an address book is greyed out. any ideas?? > Odd question. The calendar data is not a separate file. All Outlook data is > in the same file. [quoted text clipped - 16 lines] > > > > Thanks a lot I think I understand waht you meant. Create the new PST in XP (let's say) and tehn copy the PST data from 03 (or newer) into the new PST file. Is that correct? IF so how do I copy from one PST to another? Thanks again, > Thanks for the clarification, however I did not see an option which allowed > me specify an older PST file. Excel at least gave me an option. If someone [quoted text clipped - 23 lines] > > > > > > Thanks a lot Just open them both in the Folder List (so that all folders are showing) and drag and drop between them. For the default folders, like Calendar, you will need to go into the Calendar folder, switch to an unfiltered table view such as By Category, then select all items (CTRL+A) and copy or move them to the existing Calendar folder in the new 97-2002 format .PST. For folders that don't already exist you can just drag and drop the entire folder. SignatureJocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** > I think I understand waht you meant. Create the new PST in XP (let's say) > and tehn copy the PST data from 03 (or newer) into the new PST file. Is that [quoted text clipped - 29 lines] > > > > > > > > Thanks a lot Thank you so much Jocelyn. That makes perfect sense. Most of our users have do not use have the default folders (inbox, contacts, calendar, etc..) in personal folders. Those are on the server in Exchange I guess. They use personal folders for just storing email so that it does not go against the inbox quota. I guess in this scenario, I would create the PST (97-02) from the Judge's 03, and then drag his inbox, calendar, contacts, etc .. to the personal folder. Once user switches to OL 02, I can bring over the pst, drag and drop to his inbox, etc and then delete the extra personal folders when done. Since most stuff is on exchange server, I may not need to drag and drop much but better to be safe than sorry. I really appreciate your time and patience. > Just open them both in the Folder List (so that all folders are showing) and > drag and drop between them. For the default folders, like Calendar, you will [quoted text clipped - 36 lines] > > > > > > > > > > Thanks a lot You're welcome. Just for future reference, though, you might want to read this article about the many reasons it is better to keep everything in Exchange rather than to use .PST files, in an Exchange environment: http://www.slipstick.com/emo/2007/up070412.htm#3 SignatureJocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** > Thank you so much Jocelyn. That makes perfect sense. Most of our users have > do not use have the default folders (inbox, contacts, calendar, etc..) in [quoted text clipped - 51 lines] > > > > > > > > > > > > Thanks a lot In Outlook 2007, if you click File | New | Outlook Data File, you will get a dialog box asking you which format to create the new file in, and it gives a description of each type if you click on the type. Select "Outlook 97-2002 Personal Folders File" in this case. Make sure you give the new file an easily identifiable name, like "Mary 2002", to distiguish it from any of your .PST files in your Folder List. For the contacts issue -- what version of Outlook is this user running? SignatureJocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** > Thanks for the clarification, however I did not see an option which allowed > me specify an older PST file. Excel at least gave me an option. If someone [quoted text clipped - 23 lines] > > > > > > Thanks a lot Not sure if my last reply went through, so here it is again. In Outlook 2007, if you click File | New | Outlook Data File, you will get a dialog box asking you which format to create the new file in, and it gives a description of each type if you click on the type. Select "Outlook 97-2002 Personal Folders File" in this case. Make sure you give the new file an easily identifiable name, like "Mary 2002", to distiguish it from any of your .PST files in your Folder List. For the contacts issue -- what version of Outlook is this user running? SignatureJocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** > Thanks for the clarification, however I did not see an option which allowed > me specify an older PST file. Excel at least gave me an option. If someone [quoted text clipped - 23 lines] > > > > > > Thanks a lot The judge came from a court with OL 03, but when he came here his PC had 02 on it. the tech support here could not figure out the compatibility issue so they just installed 03 on his PC. Now he wants to go back to 02 as his other Office applications are all 02, and he wants to use Word as his email editor. My question is this, If a pst is created in 02, how would the data from the 03 pst be copied into the older PST file? Does that make sense? thanks again, > Not sure if my last reply went through, so here it is again. > [quoted text clipped - 34 lines] > > > > > > > > Thanks a lot The same way you copy data from an Outlook 2007 PST to 2002 or earlier...open both in the Folder List, then drag and drop. SignatureJocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** > The judge came from a court with OL 03, but when he came here his PC had 02 > on it. the tech support here could not figure out the compatibility issue so [quoted text clipped - 43 lines] > > > > > > > > > > Thanks a lot |
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