 |
 | Home | Contact Us | FAQ | Search & Site Map | Link to Us |
 | Sign In | Join | Other 45 Sites in Network |
| HomeDiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWordDirectoryUser Groups Related Topics Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ... |
MS Office Forum / Outlook / General MS Outlook Questions / August 2007Storing Emails from outlook.
What is the method/process of storing emails received from Outlook into the computer? Previously I been having trouble opening files that I had dragged and dropped from outlook to a created folder. I was not able to open the email after It was deleted from outlook. The icon on the folder still appeared but when I tried to open it a pop up window appeared re3ading 'Outlook is unable to open this file.' How can I store these files? Thank You for your help. > What is the method/process of storing emails received from Outlook into > the [quoted text clipped - 8 lines] > unable > to open this file.' What type of mail server are you using? That's the key question. If it's an Exchange Server or IMAP, create a PST file and move the messages into that (after checking with your corporate email retention policies). If it's a pop3 server, your email already is on your machine, in a PST file.  Signaturef.h. I believe we are using a pop3 server but I do not think the server is saving the emails to a separate folder. By dragging and dropping the email to a folder created on my desktop will I be able to save and also open the email to be read in the future. Can I delete the email from Outlook after i have copied the email to the folder and will they still be viewable? > > What is the method/process of storing emails received from Outlook into > > the [quoted text clipped - 15 lines] > > If it's a pop3 server, your email already is on your machine, in a PST file. >> > What is the method/process of storing emails received from Outlook into >> > the computer? [quoted text clipped - 16 lines] > have > copied the email to the folder and will they still be viewable? If you're using a POP3 server, the emails are already on your machine, in a PST file. Why do you want to save them as seperate files in the file system? I wouldn't recommend it, mostly because you're not really going to gain anything. If you're worried about space in the PST, set up Auto Archive to move older mail into a seperate PST file. So, I guess the question is, what is your ultimate goal? Signaturef.h. Well, we are a small business dealing with legal matters. We need to store all emails as records. So, If i simply copy and paste email from outlook to a folder on the server will I be able to open and read it in the future. Or is there another more efficient method. Your help is greatly appreciated. > >> > What is the method/process of storing emails received from Outlook into > >> > the computer? [quoted text clipped - 26 lines] > > So, I guess the question is, what is your ultimate goal? > Well, we are a small business dealing with legal matters. We need to > store [quoted text clipped - 5 lines] > more > efficient method. That depends on what the future holds for Email client software. Your best bet is to convert all the emails you need to keep into text files - that way you will be able to read them with ANY text editor, and you won't ever come up against the problem of not having the software to read them. >> Well, we are a small business dealing with legal matters. We need to >> store all emails as records. [quoted text clipped - 8 lines] > way you will be able to read them with ANY text editor, and you won't ever > come up against the problem of not having the software to read them. I still don't really understand how an email in a text file is any more or less of a 'record' then an email within the PST file. But hey, I'm not a lawyer, so... Signaturef.h. >>> Well, we are a small business dealing with legal matters. We need to >>> store all emails as records. [quoted text clipped - 13 lines] > less of a 'record' then an email within the PST file. But hey, I'm not a > lawyer, so... Mail clients come and go - will Outlook (if it still exists) in say 20 years be able to read pst files from today? A text file is a text file is a text file..... >>>> Well, we are a small business dealing with legal matters. We need to >>>> store all emails as records. [quoted text clipped - 17 lines] > years be able to read pst files from today? A text file is a text file is > a text file..... True, but the legal standing of an email that is 20 years old is of questionable merit. But, again, IANAL. And, if you're going to go down that road, it isn't just the message, it's the medium. Do you still have hardware that can read 20 year old media? Signaturef.h. |
Reply to this Message |
 Sign In
 Join
 My Latest Posts My Monitored Threads My Blog My Photo Gallery My Profile My Homepage Start New Thread Enable EMail Alerts Rate this Thread
|
©2008 Advenet LLC Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.