Printing or exporting data from category of my contacts

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clc2 - 14 Dec 2007 18:59 GMT

How do I print out a list of one contact category, say "Family" in the
detailed list format? Or mailing labels, for that matter. (I've been
researching how to do this for about an hour to absolutely no effect. I'd
expected that it would be a "no brainer" task, because there has to be an
enormous demand for printing of contact data by category.)

In addition, how would I export only the this "family" category to my 83
year old father, so that he can import the contacts into his Outlook Express
contact list?

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Brian Tillman - 14 Dec 2007 19:47 GMT

> How do I print out a list of one contact category, say "Family" in the
> detailed list format?

You mean Detail Address Card view? Filter the view so that only the
category you want shows. While I don't know if it's needed, I then selected
the entire view with CTRL-A, clicked File>Print, chose the Medium Booklet
style, and printed.

> Or mailing labels, for that matter. (I've been
> researching how to do this for about an hour to absolutely no effect.
> I'd expected that it would be a "no brainer" task, because there has
> to be an enormous demand for printing of contact data by category.)

Mailing labels should be fairly straight-forward. In your Contacts folder,
select the category you want, then initiate the mail merge to labels. You
should be able to tell the merge process to use the selection.

> In addition, how would I export only the this "family" category to my
> 83 year old father, so that he can import the contacts into his
> Outlook Express contact list?

Export them to a CSV. Outlook Express can import that.

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Brian Tillman [MVP-Outlook]

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clc2 - 14 Dec 2007 20:42 GMT

Brian,

Thanks!

My problem was in understanding that it was necessary to type "Family," in
the category name, within the "More Choices" tab of the Filter window within
"Customize View: Detailed Address Cards" window that I activated by using the
following pull down menus: View/Arrange by/Current View/Customize Current
View.

In retrospect, it was simple to do; but placing explicit instructions within
Help for "How to Print out data from one of your Contacts categories" would
be useful to many of us who don't get too deep into Outlook too often. I, at
least, must be in an exceptionally intuitive frame of mind to wade in without
lots of instructional detail.

Chuck

> > How do I print out a list of one contact category, say "Family" in the
> > detailed list format?
[quoted text clipped - 18 lines]
>
> Export them to a CSV. Outlook Express can import that.

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dprawel - 15 Mar 2008 05:32 GMT

THanks Brian.
I've also been trying to figure this out for quite a while on mulitple
attempts. THe print part works fine. It's the export part... I can't find a
way to only export the category selected, e.g. family in this case. In
FIle->Import & Export, I can't find a way to export only the currently viewed
contacts, e.g. Family in this example. This must be available somewhere.
Thanks.

> > How do I print out a list of one contact category, say "Family" in the
> > detailed list format?
[quoted text clipped - 18 lines]
>
> Export them to a CSV. Outlook Express can import that.

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