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MS Office Forum / Outlook / General MS Outlook Questions / December 2007Multiple users in drafts
I share an account with 3 other people. When one of us hits reply we answer our part and then put it in drafts so that another one of us can answer the rest. The problem we're getting is that at the end of the day when we send the last version of the draft, it isn't really the "last" version. What happens is if one person is in it, and someone else clicks the draft at the same time, outlook doesn't block you out or only let you open a 'read-only' copy. So it never really saves the latest version of our draft. This is a big problem since this is how our company runs and only lately have we had this problem. So only lately you are starting to open the Draft at the same time? Consider implementing a workflow system so you can see the status and current responsible person for the item.  SignatureRobert Sparnaaij [MVP-Outlook] Coauthor, Configuring Microsoft Outlook 2003 http://www.howto-outlook.com/ Outlook FAQ, HowTo, Downloads, Add-Ins and more http://www.msoutlook.info/ Real World Questions, Real World Answers ----- > I share an account with 3 other people. When one of us hits reply we > answer our part and then put it in drafts so that another one of us [quoted text clipped - 5 lines] > saves the latest version of our draft. This is a big problem since > this is how our company runs and only lately have we had this problem. Well we actually don't know how long we've had the problem. When I go to sent items, it looks normal to me because my changes are there but when someone else double checks the sent items, the stuff they wrote in the email the day before are not being saved. If we were all in the same room we would be able to announce which draft we are in so that we don't go into it at the same time but that's not the case. -- NULL Depending on your version of Outlook you can assign it a colored flag or color category when somebody opens the draft for editing. When he/she is done it can be removed again. This can act as an indication that the Draft is currently in use. SignatureRobert Sparnaaij [MVP-Outlook] Coauthor, Configuring Microsoft Outlook 2003 http://www.howto-outlook.com/ Outlook FAQ, HowTo, Downloads, Add-Ins and more http://www.msoutlook.info/ Real World Questions, Real World Answers ----- > Well we actually don't know how long we've had the problem. When I go to > sent items, it looks normal to me because my changes are there but when [quoted text clipped - 4 lines] > -- > NULL |
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