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MS Office Forum / Outlook / General MS Outlook Questions / March 2008Change print defaults in Outlook
Running Outlook 2007 on XP I'd like to permanently change some of the print defaults in Outlook. Specifically: landscape rather than portrait 2-sided rather than 1-sided 2 pages per sheet rather than 1 Couldn't find that in Tools --> Options. Where should I look? > Running Outlook 2007 on XP > [quoted text clipped - 6 lines] > > Couldn't find that in Tools --> Options. Where should I look? Did you look at File>Print...?  SignatureBrian Tillman [MVP-Outlook] > I'd like to permanently change some of the print defaults in Outlook. I have another question: do you want this to apply only to Outlook? SignatureBrian Tillman [MVP-Outlook] Brian I think I know where you're going with your questions, so I'll try to respond accordingly. File>Print doesn't permanently change the print options. It's what I do now, but I have to do it every time I open the program. It only lasts until I close Outlook, and I have to re-do it next time I open the application. That's what I'm trying to avoid. Outlook is what I'm concentrating on for now, although I would like the same settings for IE. The settings I need for Excel, Word and other applications are different. I have created a copy of my printer driver that I use especially for Outlook. I have saved the printer preferences noted in my original post (2-sided, 2 pages per sheet, landscape orientation) in that copy of the printer driver and use it from Outlook. While Outlook honors the first two settings, it insists on a portrait orientation for some reason. IE does the same thing. At a minimum, I would like to *permanently* change Outlook's (and IE's) default setting to landscape orientation. If I can make the other two changes, that would be nice too. > > I'd like to permanently change some of the print defaults in Outlook. > > I have another question: do you want this to apply only to Outlook? > Outlook is what I'm concentrating on for now, although I would like > the same settings for IE. The settings I need for Excel, Word and [quoted text clipped - 8 lines] > IE's) default setting to landscape orientation. If I can make the > other two changes, that would be nice too. As far as I can tell, you have two choices: either change the printer defaults in the Printers and Faxes folder or put up with changing it for each application session. I don't believe Outlook (or any other application that I've tested) has the ability to keep application-specific printer properties across sessions. SignatureBrian Tillman [MVP-Outlook] Brian I'm looking for a third option because I already use both of the choices you mention. The "Printers and Faxes folder" choice is what I'm referring to when I say I have set the printer driver default to landscape -- Outlook just ignores it for some reason. So I also change Outlook for each application session, which works but only for the duration of the session. Sounds likely that my sought-after third option doesn't exist. Thanks for your help. > > Outlook is what I'm concentrating on for now, although I would like > > the same settings for IE. The settings I need for Excel, Word and [quoted text clipped - 14 lines] > that I've tested) has the ability to keep application-specific printer > properties across sessions. > I'm looking for a third option because I already use both of the > choices you mention. The "Printers and Faxes folder" choice is what > I'm referring to when I say I have set the printer driver default to > landscape -- Outlook just ignores it for some reason. What style are you choosing and from what window? SignatureBrian Tillman [MVP-Outlook] Sorry for the delay - haven't checked back in awhile. I'm not sure what you mean by "style." From "Printers and Faxes" I right-click on the printer name, select "Properties" the click "Printing Preferences" on the general tab. This takes me to the options available to me under the printer driver, where I have selected landscape orientation (this doesn't change from session to session -- it's saved like that in preferences for the printer driver, even when I log off/log on to the machine). With a few exceptions, other applications seem to honor the landscape selection associated with the printer driver. Outlook and IE don't. Because Outlook doesn't, for each new Outlook session I hit Ctrl-P (to print, obviously) and click the "Properties" button. This seems to take me to the same place as selecting "Properties" mentioned above (i.e., same printer driver interface). I choose the landscape orientation. Outlook will then honor the landscape selection for the duration of the Outlook session, but forgets my preference (and doesn't honor the landscape preference stored in the printer driver) next time I open Outlook. > > I'm looking for a third option because I already use both of the > > choices you mention. The "Printers and Faxes folder" choice is what > > I'm referring to when I say I have set the printer driver default to > > landscape -- Outlook just ignores it for some reason. > > What style are you choosing and from what window? > I'm not sure what you mean by "style." ...snip... > Because Outlook doesn't, for each new Outlook session I hit Ctrl-P (to > print, obviously) and click the "Properties" button. This seems to [quoted text clipped - 4 lines] > doesn't honor the landscape preference stored in the printer driver) > next time I open Outlook. Before you press CTRL-P (clicking File>Print is the same thing), what window are you in - are you in a mail folder, selecting the message in the list, and then pressing CTRL-P or do you opwwn the message first with a double-click? When you have the Print dialogue open, there is a "Print Style" pane in the dialogue with one or more styles, like "Memo Style". Which one is selected? SignatureBrian Tillman [MVP-Outlook] I follow you now. After scrolling through the emails and opening one with the Enter key (I'm partial to keyboard over mouse), I hit Ctrl-P from the message window. The only print style is "Memo Style" and I've really never paid any attention to it. From this "Print" window, I click the "Properties" button as mentioned in an earlier post. Sounds like changing some options in "Print Style" may solve the problem. Am I following you correctly? > > I'm not sure what you mean by "style." > ....snip... [quoted text clipped - 13 lines] > Style" pane in the dialogue with one or more styles, like "Memo Style". > Which one is selected? > I follow you now. After scrolling through the emails and opening one > with the Enter key (I'm partial to keyboard over mouse), I hit Ctrl-P [quoted text clipped - 4 lines] > Sounds like changing some options in "Print Style" may solve the > problem. Am I following you correctly? You can't change the styles. I don't have any good answer because I can't reproduce t. Whenever I print from Outlook, all of the settings in the print widget default to what I had set as the default properties of the printer in Printers and Faxes. SignatureBrian Tillman [MVP-Outlook] I made a new style called "test," which seems to have solved the problem. Outlook defaults to it when I open a new session, and it now prints the way I want it to. Thanks for your help and patience through multiple iterations of trying to isolate the problem. > > I follow you now. After scrolling through the emails and opening one > > with the Enter key (I'm partial to keyboard over mouse), I hit Ctrl-P [quoted text clipped - 9 lines] > print widget default to what I had set as the default properties of the > printer in Printers and Faxes. Edits in all caps below. > Brian > [quoted text clipped - 20 lines] > > > > I have another question: do you want this to apply only to Outlook?
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