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MS Office Forum / Outlook / General MS Outlook Questions / March 2008Using Large Distribution List
I would like to create a distribution list with about 1500 email addresses and use it in Outlook 2007. I would like to know if the size creates any problems. My ISP (EarthLink) claims they would allow the messages (which I am not really sure I believe them yet). Also is there any easy way to create the list. I already have the people in Outlook and they are categorized as clients. Each client may have several email addresses and I would only want to send to 1 email address. Appreciate any advice.  SignatureNeil There is no limit from Outlook so all depends on your ISP. I assume you've added the additional addresses to the same contact and not created an additional one? As you've already categorized everything I wouldn't worry about creating a distribution list but use a mail merge instead. You can directly filter that on category. SignatureRobert Sparnaaij [MVP-Outlook] Coauthor, Configuring Microsoft Outlook 2003 http://www.howto-outlook.com/ Outlook FAQ, HowTo, Downloads, Add-Ins and more http://www.msoutlook.info/ Real World Questions, Real World Answers ----- > I would like to create a distribution list with about 1500 email addresses > and use it in Outlook 2007. I would like to know if the size creates any [quoted text clipped - 6 lines] > > Appreciate any advice. Yes, each individual contact may have multiple emails as you assumed. I am not familiar with using a mail merge for this purpose but will look into it since you think it would be easier. Thanks for the very quick response. SignatureNeil > There is no limit from Outlook so all depends on your ISP. I assume you've > added the additional addresses to the same contact and not created an [quoted text clipped - 12 lines] >> >> Appreciate any advice. It's not only easier, it is far more reliable. DL's are fragile and unreliable. One that contains 1500 entries will very likely cease working very quickly, even if your ISP would permit that many recipients. SignatureRuss Valentine [MVP-Outlook] > Yes, each individual contact may have multiple emails as you assumed. I > am not familiar with using a mail merge for this purpose but will look [quoted text clipped - 18 lines] >>> >>> Appreciate any advice. I looked into using the mail merge and it looks like it would be the way to go but I have a few questions about the email addresses. Like I said I have my contacts in a folder "Business Contacts". This folder has each contact with at least one category. When I tried doing the mail merge I was able to call up that folder but I could not see any way to pick only the category "client". There was no was to sort or filter on a category. I saw how to sort and filter on most every other field but not category. What am I missing? Also what happens if a client has 2 or 3 email addresses, I only want to send to that client once. Thanks look forward to your help. > It's not only easier, it is far more reliable. DL's are fragile and > unreliable. One that contains 1500 entries will very likely cease working [quoted text clipped - 22 lines] > >>> > >>> Appreciate any advice. > Like I said I have my contacts in a folder "Business Contacts". This > folder has each contact with at least one category. When I tried > doing the mail merge I was able to call up that folder but I could > not see any way to pick only the category "client". There was no was > to sort or filter on a category. First select the contacts to be used in the merge. The merge process will allow you to choose the selection as the contact source. SignatureBrian Tillman [MVP-Outlook] I was following the Word 2007 guided method and was able to select the proper folder but then I could only select individual contacts. I was not able to filter the contacts to select only the category "client" and I did nit see "client" as a field. So I guess I did not understand the instructions. I would appreciate more help. > > Like I said I have my contacts in a folder "Business Contacts". This > > folder has each contact with at least one category. When I tried [quoted text clipped - 4 lines] > First select the contacts to be used in the merge. The merge process will > allow you to choose the selection as the contact source. > I was following the Word 2007 guided method and was able to select > the proper folder but then I could only select individual contacts. > I was not able to filter the contacts to select only the category > "client" and I did nit see "client" as a field. So I guess I did not > understand the instructions. I would appreciate more help. Start your mail merge from within Outlook. SignatureBrian Tillman [MVP-Outlook] I am using Outlook 2007. Please tell me how to start mail merge from within Outlook. > > I was following the Word 2007 guided method and was able to select > > the proper folder but then I could only select individual contacts. [quoted text clipped - 3 lines] > > Start your mail merge from within Outlook. Select your Contacts folder-> Tools-> Mail Merge... SignatureRobert Sparnaaij [MVP-Outlook] Coauthor, Configuring Microsoft Outlook 2003 http://www.howto-outlook.com/ Outlook FAQ, HowTo, Downloads, Add-Ins and more http://www.msoutlook.info/ Real World Questions, Real World Answers ----- > I am using Outlook 2007. Please tell me how to start mail merge from > within [quoted text clipped - 7 lines] >> >> Start your mail merge from within Outlook. Thanks for the guidance. I actually tried using the Outlook help and it talked about "from Word" rather than from Outlook. I did a test and it really looks quite easy and flexible. Again, thanks for the help. > Select your Contacts folder-> Tools-> Mail Merge... > [quoted text clipped - 9 lines] > >> > >> Start your mail merge from within Outlook. > I am using Outlook 2007. Please tell me how to start mail merge from > within Outlook. Open Outlook's contacts, select your category, then click Tools>Mail Merge. See if somethign here helps: http://office.microsoft.com/en-us/results.aspx?qu=mail+merge SignatureBrian Tillman [MVP-Outlook] Thanks for the guidance. I actually tried using the Outlook help and it talked about "from Word" rather than from Outlook. I did a test and it really looks quite easy and flexible. Again, thanks for the help. > > I am using Outlook 2007. Please tell me how to start mail merge from > > within Outlook. [quoted text clipped - 3 lines] > See if somethign here helps: > http://office.microsoft.com/en-us/results.aspx?qu=mail+merge |
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