Rules and Alerts 'insufficient space'? OL2003

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Tom - 25 Mar 2008 00:46 GMT

Outlook 2003 SP3 all MS updates
Exchange 2003 SP2 all MS updates

I'm receiving this message when attempting to update some Rules and Alerts:
"One or more rules could not be uploaded to Exchange server and have been
deactivated. This could be because some of the parameters are not supported
or there is insufficient space to store all of your rules."
The MS website indicates that OL2003/Exchange 2003 only has 32K of space and
that my 'only' solution, if I understand it, is to move to Exchange 2007. I
presume that if I move to Exchange 2007 I also need to move to OL2007.

1) Is there anyway around the 32K limitation with OL2003/Exchange2003 or
another solution (other than redoing about 50-100 rules)?
2) If I go to Exchange 2007 am I required to go with OL2003?
3) If I go to Outlook 2007 am I required to go with Exchange 2007? (reverse
of above question).
TIA for the suggestions. We eventually will be going to OL2007/Exchange
2007 but probably not for 6+ months.
Tom

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Alton B. Wilson - 25 Mar 2008 04:42 GMT

Tom,

I am receiving a similar error message, along with several other
messages relating to the rules stored on the server not being the same
as the rules stored on the client. In my case, part of the problem may
have been that I had left Outlook running on my desktop at work and
brought my laptop home and may have changed a rule or created a rule on
the laptop and then the fun began. Now, I cannot delete or edit any
rule, because I get the message that the server cannot update the rules.
I am getting almost no help from my corporate managers of the Exchange
Server. At this point, I am asking them to delete me as an email
member, and then create a new email account.

Hope you find a solution,

Alton

> Outlook 2003 SP3 all MS updates
> Exchange 2003 SP2 all MS updates
[quoted text clipped - 15 lines]
> 2007 but probably not for 6+ months.
> Tom

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Diane Poremsky {MVP} - 25 Mar 2008 06:27 GMT

you need to open outlook with the clean rules switches - I'd start with the
laptop and use the cleanclientrules and then accept the server rules.
http://www.outlook-tips.net/howto/commandlines.htm

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> Tom,
>
[quoted text clipped - 33 lines]
>> 2007 but probably not for 6+ months.
>> Tom

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Diane Poremsky {MVP} - 25 Mar 2008 06:25 GMT

1. There is no way around it, other than rewriting the rules so they are
smaller. See http://support.microsoft.com/kb/241325 for ideas. Well, you
could pop the mailbox, but that defeats the purpose of using Exchange.
2. Outlook 2003 will work with Ex2007 but you lose a lot of the cool new
features in Exchange. The expanded rules limits will work with all versions
of outlook (supported by ex2007). There is a limit of 256KB, so while you
gain space, you won't gain a lot.

how do you have 50 - 100 rules? 20 or so is the tops with Outlook/Exchange.
Outlook 2000 could force rules client side and client side weren't stored on
the server - but outlook 2002 started storing all rules for exchange
mailboxes on the exchange server.

Signature

> Outlook 2003 SP3 all MS updates
> Exchange 2003 SP2 all MS updates
[quoted text clipped - 20 lines]
> 2007 but probably not for 6+ months.
> Tom

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Tom - 25 Mar 2008 12:14 GMT

The reason I have so many rules is that I compartmentalize the emails I
receive so that they go into their respective folders. I work with several
vendors and clients and so they go into their respective folders. One vendor
has several products and I've placed them into specific folders. Being in
the IT field also puts some emails from MS into a folder, some emails from
training organizations into another....
I haven't checked, but maybe I need to set up a general "Inbox2008" that
contains ALL but some emails (Subject content, From content etc.)
Any ideas to reduce the number of rules?
[I actually have 87 Rules, fyi.]
Can I upgrade from Exchange Server 2003 to Exchange Server 2007 in place? I
have 10GB remaining on the drive that I've placed Exchange Server 2003 (30GB
used of 40GB Drive C capacity).
My approach would be to upgrade Exchange Server first and then the
appropriate clients to Office 2007 under Windows XP Pro SP2 (currentlly, but
we'll probably go to SP3 soon). Is this the suggested/recommended way?
TIA!

> 1. There is no way around it, other than rewriting the rules so they are
> smaller. See http://support.microsoft.com/kb/241325 for ideas. Well, you
[quoted text clipped - 33 lines]
> > 2007 but probably not for 6+ months.
> > Tom

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Diane Poremsky {MVP} - 25 Mar 2008 23:30 GMT

you can't do an in-place upgrade as Ex2007 requires 64-bit hardware.

I work with a lot of message too - but use just a few folders and no rules.
Search folders and views handle most of my needs and I move messages to a
'completed' folder after reading it to keep my inbox small. (I use auto-mate
to move messages after I mark them complete.)

Signature

> The reason I have so many rules is that I compartmentalize the emails I
> receive so that they go into their respective folders. I work with
[quoted text clipped - 64 lines]
>> > 2007 but probably not for 6+ months.
>> > Tom

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