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MS Office Forum / Outlook / General MS Outlook Questions / March 2008Not letting outlook (2003) download (pop3) certain emails from gmail?
I use gmail via the web and via outlook about the same amount but when I do it via outlook it is usually at those times of low bandwidth (dial-up modem) so I really only want to download the most important emails. I subscribe to a few different mailing lists and I usually look over those when I am accessing gmail via the website but I don't want to waste precious bandwidth/time downloading these mailing list emails. Is there a way I can either get gmail to prevent outlook from downloading those emails or maybe a way I can tell outlook to not download certain emails? With outlook the filters only seem to work *after* the email has been downloaded which would defeat the purpose. The only thing in gmail that has worked so far (and it is not a reasonable solution) is filtering those list emails to the trash (where gmail doesn't download from) but that's not quite what I am looking for. If anyone has any idea how to do this I'd love the help! Cheers -Gaiko What I would try in your case is accessing your Gmail account using IMAP. You have to set it up on your Gmail profile page first, then configure Outlook to set up an IMAP account instead of POP3 (using the Mail applet in Control Panel; don't open Outlook until both procedures are complete). IMAP will only download the headers instead of the whole message. > I use gmail via the web and via outlook about the same amount but when > I do it via outlook it is usually at those times of low bandwidth [quoted text clipped - 17 lines] > > -Gaiko >I use gmail via the web and via outlook about the same amount but when > I do it via outlook it is usually at those times of low bandwidth [quoted text clipped - 13 lines] > > If anyone has any idea how to do this I'd love the help! Tools -> Send and Receive Settings -> Define Send and Receive Settings, select group, Edit, enable the option to NOT download the bodies of e-mails that exceed whatever size you specify. That is the menu navigation for OL2002. It may be different for OL2003. Only e-mails smaller than that size will get downloaded. E-mails that size or larger will only get their headers downloaded. For the rest, you will have to mark the message and then manually download them. You mark the header the headers for the e-mails that you want to download (for messages not already downloaded) by using the Tools -> Send and Receive -> Work with Headers -> Mark/Unmark menu. If and when you want to download the oversized e-mails to Outlook, use the Tools -> Send and Receive -> Work with Headers -> Process Marked Headers From menu. You'll want to add the Header Status column to your view so you can see the messages that you have marked for manual download. You'll probably also want to customize the toolbar to include buttons for Mark/Unmark Messages (or Mark to Download Messages) and Download Headers From. Digging around inside Outlook finds all sorts of configuration options.
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