Outlook Rule for email from a Distribution Group

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markj - 25 Mar 2008 17:59 GMT

Hi,
I have the following Outlook 2003 rule:
1) Apply this rule after the message arrives
2) from "Distribution Group"
3) move it to "folder name here"
The problem is that if an email is sent from a member of the DG (specified
in Step 2), the rule is triggered and the email from the DG member is moved
to the folder specified in Step 3.
What I want is to have the rule trigger when an email is received from the
Distribution Group only and not from one of the DG's members.
Any ideas?
Thanks,
Mark

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Brian Tillman - 25 Mar 2008 20:41 GMT

> I have the following Outlook 2003 rule:
> 1) Apply this rule after the message arrives
[quoted text clipped - 6 lines]
> from the Distribution Group only and not from one of the DG's members.
> Any ideas?

It seems to me that mail cannot be received from a distribution list, only
from an individual sender. A distribution list is just a list of individual
addresses that Outlook must expand when it sends the message. Upon
reception, Outlook examines the _members_ of the DL you specified and if
there's a match between one of the members and the message sender, the
condition matches and the action is performed.

Signature

Brian Tillman [MVP-Outlook]

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markj - 25 Mar 2008 23:22 GMT

Any suggested workarounds?

Thanks.

> > I have the following Outlook 2003 rule:
> > 1) Apply this rule after the message arrives
[quoted text clipped - 13 lines]
> there's a match between one of the members and the message sender, the
> condition matches and the action is performed.

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Jason G - 26 Mar 2008 22:24 GMT

I have a similar issue.

The problem, is that we have distribution groups setup in Exchange, let's
say named:
*CORP-ExceptionConditions
That distribution group has a SMTP address
corp-exceptionconditions@mycompany.com

I recieve emails *from* corp-exceptionconditions@mycompany.com through
various channels, and they get forwarded thanks to the From rule successfully.

Now let's say someone gets added to the distribution group. *their* emails
also get forwarded due to the rule.

Here is the real kicker, even if I specify the SMTP address in the From
rule, Outlook (un)helpfully transforms that to *CORP-ExceptionConditions
which is exactly what I don't want.

I'm going to continue seeing if there is a better option for configuring the
rule to get it to either not translate the SMTP address to the Exchange
group, or have the rule search the from string for the literal string I am
passing, but if someone knows a better solution off hand that would be
awesome.

> Any suggested workarounds?
>
> Thanks.

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