 |
 | Home | Contact Us | FAQ | Search & Site Map | Link to Us |
 | Sign In | Join | Other 45 Sites in Network |
| HomeDiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWordDirectoryUser Groups Related Topics Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ... |
MS Office Forum / Outlook / General MS Outlook Questions / May 2008Reducing PST file size
I understand that when a personal folder gets larger than 1.8 GB it starts to create problems. I had one that was about 2 GB so I moved a couple sub folders and deleted a bunch of items so now when I right click the folder, choose properties, and then folder size, it says the folder is 1.38 GB, But when I look at the file on the server it has only been reduced slightly, down to 1.8 GB. I presume that ,not unlike a database, Outlook must somehow recompile the file to get it to be reduced further. Is there some way to force that to happen? I tried a full restart with no luck. Thanks in advance for your help. ed What version of Outlook and what type of account?  SignatureKathleen Orland - MVP Outlook Outlook Tips: http://www.outlook-tips.net/ http://www.howto-outlook.com/ > I understand that when a personal folder gets larger than 1.8 GB it starts to > create problems. I had one that was about 2 GB so I moved a couple sub [quoted text clipped - 7 lines] > Thanks in advance for your help. > ed in outlook, right click the folder, properties, advanced, compact now > I understand that when a personal folder gets larger than 1.8 GB it starts to > create problems. I had one that was about 2 GB so I moved a couple sub [quoted text clipped - 7 lines] > Thanks in advance for your help. > ed best to compact it a number of times for the first time > in outlook, right click the folder, properties, advanced, compact now > [quoted text clipped - 13 lines] >> Thanks in advance for your help. >> ed > best to compact it a number of times for the first time Best to use IMAP and keep the mail off the desktop machine! SignatureChris Game "If we knew what it was we were doing, it would not be called research, would it?" -- Albert Einstein Thanks to everyone for your help. Once again the office discussions groups come to the rescue when my corporate help desk falls flat on its face. The file is compressing now. Not sure what you mean about using IMAP? I keep the personal folders on a shared drive on a server where I presume they are backed up regularly. Thanks again for the help. ed > > best to compact it a number of times for the first time > > Best to use IMAP and keep the mail off the desktop machine! > I keep the personal folders > on a shared drive on a server where I presume they are backed up > regularly. Make sure YOU make good copies of the PST from time to time. Network access to a PST is not supported and can lead to corruption of the PST. What I do is keep my PST local and the copy it to a network share after closing Outlook. That way I know the local copy and the remote copy are good and that the backup software will make a copy of something I know I can recover if need be. SignatureBrian Tillman [MVP-Outlook] > > I keep the personal folders > > on a shared drive on a server where I presume they are backed up [quoted text clipped - 8 lines] > -- > Brian Tillman [MVP-Outlook] Don't hesitate to try BackupMyFolder! that allow you to backup even if Outlook is started ! As BackupMyFolder! only copy new messages to the backup file, you don't need to copy 2GB each day, only few MB Regards Gilles > Not sure what you mean about using IMAP? Keeps the mail out of the personal folders. SignatureChris Game Computers are only human. > > Not sure what you mean about using IMAP? > [quoted text clipped - 4 lines] > > Computers are only human. Some explanations : Check that you don't have messages in Deleted Items folder. The compacting process does not remove all the free space from the file. It leaves either 16 kilobytes (KB) or 4 percent (%) of the file size (before compacting) whichever is greater. In your case, you can accept 80 MB differential between the two sizes. The size you see when you right click on the folder in Outlook is an estimation based on MAPI properties. This "estimation" doesn't include the structure inside the PST file. That's can explain the difference Gilles I spoke too soon. Even after compacting there is a 300 MB differential between the PST folder in Win Explorer and the result from Right CLick/Properties/Folder Size. Any other ideas??? > in outlook, right click the folder, properties, advanced, compact now > [quoted text clipped - 9 lines] > > Thanks in advance for your help. > > ed |
Reply to this Message |
 Sign In
 Join
 My Latest Posts My Monitored Threads My Blog My Photo Gallery My Profile My Homepage Start New Thread Enable EMail Alerts Rate this Thread
|
©2008 Advenet LLC Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.