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MS Office Forum / Outlook / General MS Outlook Questions / May 2008Outlook 2007 not archiving data
I am using Outlook 2007 with Exchange/CRM Outlook Client Desktop NON MSX cached mode. I am setting up Auto-Archiving to move older items (24 mths) to a shared network location and renaming the archive file to 'archive-user.pst' When I run the Mailbox cleanup and AutoArchive button, I completes the task but does not move any emails. During the process it flashes between what looks like a TEMP personal folder (which doesnt exist) and the archive folder that gets created. Is this a bug?  SignatureRegards, Joe Fenninger, MCSA Just reviewed a newgroup article that states archiving uses the modified date. I noticed my received dates show year 2004, but my modified dates show Jan 2008, when I redid the MSX Server. How can I get it to use the received date (the practical way it should be)? SignatureRegards, Joe Fenninger, MCSA > I am using Outlook 2007 with Exchange/CRM Outlook Client Desktop NON MSX > cached mode. [quoted text clipped - 6 lines] > looks like a TEMP personal folder (which doesnt exist) and the archive folder > that gets created. Is this a bug? What triggered the change in the modified date? Can I duplicate that event and trick the mail back to a earlier modified date? For example, highlight all Received mail from 2005 and move/copy somewhere to change the modified date based on a changed CLOCK TIME of 1/1/2005? Of course I would prefer that Outlook uses the received date for archiving. That is what the user works off of (outlook default view) SignatureRegards, Joe Fenninger, MCSA You cannot, archive works on modified date Also MS doesnt support the use of a pst over a network - can cause corruption > Just reviewed a newgroup article that states archiving uses the modified > date. I noticed my received dates show year 2004, but my modified dates [quoted text clipped - 15 lines] >> folder >> that gets created. Is this a bug? Good ol' unsuable feature. Of course, why would I want to archive important data to the network? Why give the option to MAP the drive when you're selecting the BROWSE... PST location? Must be a personal opinion. SignatureRegards, Joe Fenninger, MCSA > You cannot, archive works on modified date > Also MS doesnt support the use of a pst over a network - can cause [quoted text clipped - 19 lines] > >> folder > >> that gets created. Is this a bug? > How can I get it to use the received date (the practical way it should > be)? You can't and it's not "the way it should be" anyway. If you were to modify a message this morning would you want autoarchive to whip it out from under you this afternoon just because the received date got a little too old? Clearly the message is important if you've modified it, so clearly the autoarchive process shouldn't touch it no matter when it was received. SignatureBrian Tillman [MVP-Outlook] Makes sense for Cal events and tasks, but not for email (the main reason to archive). When would I ever modify an email message that would cause its indexing/focus to change from its receive date to it's modify date? Even if I move it to another folder, I would still reference it by its receive date. Recieve date is the MAIN reference as shown by the default outlook settings. Anyways, this is by design and thats the way it is. Back to the jiggidy jag work around solution. SignatureRegards, Joe Fenninger, MCSA > > How can I get it to use the received date (the practical way it should > > be)? [quoted text clipped - 4 lines] > Clearly the message is important if you've modified it, so clearly the > autoarchive process shouldn't touch it no matter when it was received. Try Outlook True Archive www.outlooktruearchive.com It allows you to archive based on sent/received date. NOTE: I am associated with this utility. > Try Outlook True Archive www.outlooktruearchive.com > > It allows you to archive based on sent/received date. > > NOTE: I am associated with this utility. SPAM - Outlook does this without YOUR help. |
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