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MS Office Forum / Word / General MS Word Questions / September 2003Setting the Default Line Spacing
I have to set every computer in my company to default to the font, Helvetica 55 Roman with Exactly 16 point line spacing. Setting the default font was no trouble, there is a button to do just that. The only way that I could find to set the line spacing was to create a new Template, then in Windows Explorer, delete the existing 'Notmal.Dot' Template and rename my new Template as 'Normal.Dot' This worked on every computer except one. On this one it set the line spacing OK but as soon as I rename the Template it loses AutoText, ( I have tried it several time and each time it is the same - check Template - all OK - rename it - no AutoText!). I have tried searching Google for previous questions that might answer this but could not find any similar questions. Is there any other way of setting the default line spacing in the 'Normal.Dot' Template? Or alternatively does anyone know why this computer is losing Autotext? Thank you for taking the time to read this request. Regards Sandy Hi, Sandy, I'm sorry to say you picked exactly the wrong way to set the defaults. Replacing everyobody's Normal.dot template with your template (which I assume was not originally a Normal.dot) has cost everybody whatever customizations they had stored there. For a list of those customizations, see http://www.mvps.org/word/FAQs/Customization/WhatTemplatesStore.htm. One of the things stored in Normal.dot is AutoText entries (unless another template was specified in the AutoText dialog at the time they were saved). That's why replacing Normal.dot with another template zapped the AutoText, or at least replaced everybody's AutoTexts with whatever ones you had in your template. The proper way to change the settings for new blank documents is explained in http://www.mvps.org/word/FAQs/Customization/CustomizeNormalTemplate.htm. What isn't discussed there, but is discussed at http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart1.htm, is that you shouldn't usually mess with Normal.dot at all. Instead, create custom templates specific to each type of document that your coworkers regularly create, and train them to use File > New to base new documents on those templates. You can place those templates in a shared folder and point everybody's Workgroup Templates location there, or you can use a login script to download a local copy to each workstation from a central server as described at http://www.mvps.org/word/FAQs/MacrosVBA/DistributeMacros.htm.  SignatureRegards, Jay Freedman Microsoft Word MVP FAQ: http://www.mvps.org/word > I have to set every computer in my company to default to the font, > Helvetica 55 Roman with Exactly 16 point line spacing. Setting the [quoted text clipped - 19 lines] > > Sandy Thank you Jay and Doug, At least I have not destroyed anyone's custonizations - no one had made any. The new template was based on the Normal.Dot template. I opened a new copy of Word - thus got a document based on the original Normal.dot - changed the line spacing to Exactly 16 point, saved it as a template as 'Normal1.Dot' I therefore have a Template that it a Normal.Dot template in everything except the line spacing. On everyone else's computer the AutoText was still there and stayed when I renamed the template but on this one particular one, it is here when it is called 'Normal1.Dot ' but not there when it is renamed to 'Normal.Dot' The reason that I never just created an additional template was that some people would not go to the trouble of opening via that template and would just open Word and start typing away in the default line spacing, I therefore wanted to change the default line spacing. Anyway I haven't studied the pages you provided yet, looked at but not studied), so I will do that now. Thank you again Sandy > Hi, Sandy, > [quoted text clipped - 12 lines] > The proper way to change the settings for new blank documents is explained > in http://www.mvps.org/word/FAQs/Customization/CustomizeNormalTemplate.htm. > What isn't discussed there, but is discussed at > http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart1.htm, is [quoted text clipped - 29 lines] > > > > Sandy > The new template was based on the Normal.Dot template. I opened a new copy > of Word - thus got a document based on the original Normal.dot - changed the > line spacing to Exactly 16 point, saved it as a template as 'Normal1.Dot' I > therefore have a Template that it a Normal.Dot template in everything except > the line spacing. This is *not* true. Only Word can create a true Normal.dot. See “WD2002: Styles and AutoText Are Not Copied to New Template Based on Normal.dot” at http://support.microsoft.com/?kbid=291441 for just one reason. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thank you Jay and Doug, > [quoted text clipped - 80 lines] > > > > > > Sandy Thank you for the information Suzanne. I assume from that that you can get Word to set the font in 'Normal.Dot' by use of the Default buton but it is impossible to get it to set the line spacing? Regards Sandy > > The new template was based on the Normal.Dot template. I opened a new > copy [quoted text clipped - 116 lines] > > > > > > > > Sandy Yes, you can get it to set the line spacing. Change the line spacing of the Normal style and check the box for "Add to template." Did you read the article at http://www.mvps.org/word/FAQs/Customization/CustomizeNormalTemplate.htm ? -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thank you for the information Suzanne. I assume from that that you can get > Word to set the font in 'Normal.Dot' by use of the Default buton but it is [quoted text clipped - 17 lines] > > This is *not* true. Only Word can create a true Normal.dot. See “WD2002: > > Styles and AutoText Are Not Copied to New Template Based on Normal.dot” at > > http://support.microsoft.com/?kbid=291441 for just one reason. > > [quoted text clipped - 68 lines] > > explained > > > > in http://www.mvps.org/word/FAQs/Customization/CustomizeNormalTemplate.htm. > > > > What isn't discussed there, but is discussed at http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart1.htm, > is > > > > that you shouldn't usually mess with Normal.dot at all. Instead, [quoted text clipped - 41 lines] > > > > > > > > > > Sandy Thank you Suzanne, Jay and Terry for your time, patients and especially tolerance. The only mitigation that I can offer up is that I was under a great deal of pressure to perform the modifications instantly. The result, now that I have taken the time to *REALLY* read what you have been so patiently trying to tell me, is that I will now have to start from square one and do it right this time. More haste less speed as they say. I hope that I haven't blotted my copybook too much because it is obvious to me that I will have to come back, cap in hand, in the future when other things need doing. Thank you all again. Sandy > Yes, you can get it to set the line spacing. Change the line spacing of the > Normal style and check the box for "Add to template." Did you read the [quoted text clipped - 32 lines] > > > > > > This is *not* true. Only Word can create a true Normal.dot. See ?WD2002: > > > Styles and AutoText Are Not Copied to New Template Based on Normal.dot? > at > > > http://support.microsoft.com/?kbid=291441 for just one reason. [quoted text clipped - 130 lines] > > > > > > > > > > > > Sandy My last reply got zapped from the server so I will try again. Thank you Suzanne, Jay. Terry and Doug for your time, patients and especially tolerance. The only mitigation that I can offer up is that I was under a great deal of pressure to perform the modifications instantly. The result, now that I have taken the time to *REALLY* read what you have been so patiently trying to tell me, is that I will now have to start from square one and do it right this time. More haste less speed as they say. I hope that I haven't blotted my copybook too much because it is obvious to me that I will have to come back, cap in hand, in the future when other things need doing. Thank you all again. Sandy > Yes, you can get it to set the line spacing. Change the line spacing of the > Normal style and check the box for "Add to template." Did you read the [quoted text clipped - 32 lines] > > > > > > This is *not* true. Only Word can create a true Normal.dot. See ?WD2002: > > > Styles and AutoText Are Not Copied to New Template Based on Normal.dot? > at > > > http://support.microsoft.com/?kbid=291441 for just one reason. [quoted text clipped - 130 lines] > > > > > > > > > > > > Sandy Hi Sandy, I doubt you've earned any sort of black mark. You did listen, which puts you above a fair number of the folks who come here for help. The biggest takehome lesson for you from this thread is an idea I didn't see stressed as loudly as I would have, and that is: You don't set a default font, linespacing, etc., for *Word*; you set it for a *style*. Understanding styles is essential to successful formatting in Word. (And not understanding them is basically the expressway to hell....) You'll be fine. -- Mark Tangard, Microsoft Word MVP Please reply only to the newsgroup, not by private email. Note well: MVPs do not work for Microsoft. "Life is nothing if you're not obsessed." --John Waters > My last reply got zapped from the server so I will try again. > [quoted text clipped - 208 lines] > > > > > > > > > > > > > > Sandy Well, today I managed to get around more that half of the 25 computers that I have to re-update, wrestling the computer out of the user's grip when they can see nothing wrong with the way that it is working is the hard bit, I found that setting the Default Font & Line Spacing way you said was quite easy. Why didn't you just tell me that in the first place? <g> Seriously though, I really appreciate the help. Regards, Sandy It's nice to be important but it's important to be nice. > My last reply got zapped from the server so I will try again. > [quoted text clipped - 208 lines] > > > > > > > > > > > > > > Sandy Sandy You really need to read those articles at the MVP site as you are using a sledge hammer to crack a nut. Line Spacing is a Style attribute, so you need to save the LS At Least 16 point to the Normal Style. Styles are saved in Templates - usually normal.dot. You really need to use company templates that are set up to use company fonts and styles. If necessary, put a shortcut on everyone's desktop that opens Word to a document based on a company template. SignatureTerry Farrell - Word MVP Thank you for the information Suzanne. I assume from that that you can get Word to set the font in 'Normal.Dot' by use of the Default buton but it is impossible to get it to set the line spacing? Regards Sandy > > The new template was based on the Normal.Dot template. I opened a new > copy > > of Word - thus got a document based on the original Normal.dot - changed > the > > line spacing to Exactly 16 point, saved it as a template as 'Normal1.Dot' > I > > therefore have a Template that it a Normal.Dot template in everything [quoted text clipped - 12 lines] > Word MVP FAQ site: http://www.mvps.org/word > Email cannot be acknowledged; please post all follow-ups to the newsgroup so > all may benefit. > [quoted text clipped - 8 lines] > the > > line spacing to Exactly 16 point, saved it as a template as 'Normal1.Dot' > I > > therefore have a Template that it a Normal.Dot template in everything > except > > the line spacing. On everyone else's computer the AutoText was still > there > > and stayed when I renamed the template but on this one particular one, it > is > > here when it is called 'Normal1.Dot ' but not there when it is renamed to > > 'Normal.Dot' > > > > The reason that I never just created an additional template was that some > > people would not go to the trouble of opening via that template and would > > just open Word and start typing away in the default line spacing, I > > therefore wanted to change the default line spacing. [quoted text clipped - 14 lines] > customizations, > > > see http://www.mvps.org/word/FAQs/Customization/WhatTemplatesStore.htm. > > > One of the things stored in Normal.dot is AutoText entries (unless > another [quoted text clipped - 3 lines] > AutoText, > > > or at least replaced everybody's AutoTexts with whatever ones you had in > > > your template. > > > [quoted text clipped - 4 lines] > > > What isn't discussed there, but is discussed at > > > http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart1.htm, is > > > that you shouldn't usually mess with Normal.dot at all. Instead, create > > > custom templates specific to each type of document that your coworkers > > > regularly create, and train them to use File > New to base new documents > > on > > > those templates. You can place those templates in a shared folder and [quoted text clipped - 21 lines] > > > > line spacing OK but as soon as I rename the Template it loses > > > > AutoText, ( I have tried it several time and each time it is the same > > > > - check Template - all OK - rename it - no AutoText!). > > > > [quoted text clipped - 10 lines] > > > > > > > > Sandy Hi Sandy, You should NOT screw around with your user's normal.dot template. Rather you should place the template that contains the customizations that you require in the user's workgroup templates directory and have them use that template as the basis for corporate documents. Please post any further questions or followup to the newsgroups for the benefit of others who may be interested. Unsolicited questions forwarded directly to me will only be answered on a paid consulting basis. Hope this helps Doug Robbins - Word MVP > I have to set every computer in my company to default to the font, Helvetica > 55 Roman with Exactly 16 point line spacing. Setting the default font was [quoted text clipped - 18 lines] > > Sandy |
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