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MS Office Forum / Word / General MS Word Questions / May 2008Word 2003 Pagination
I have a Word document given to me which has the page numbers too high on the page. In fact in some cases there are actually some lines below the page numbers. The page numbers are in the middle at the bottom of the page. Can someone tell me how to move the page numbers down as low as possible on the page? Thank you in advance. Bob Delete the empty paragraphs below the page numbers.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA >I have a Word document given to me which has the page numbers too high on >the page. In fact in some cases there are actually some lines below the >page numbers. The page numbers are in the middle at the bottom of the >page. Can someone tell me how to move the page numbers down as low as >possible on the page? Thank you in advance. > Bob I am sorry. I gave the wrong impression. I meant that on a number of pages, there area several sentances which I need to keep found below the page numbers. > Delete the empty paragraphs below the page numbers. > [quoted text clipped - 4 lines] >>possible on the page? Thank you in advance. >> Bob Reduce the footer margin to something less than the bottom margin. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA >I am sorry. I gave the wrong impression. I meant that on a number of >pages, there area several sentances which I need to keep found below the [quoted text clipped - 8 lines] >>>possible on the page? Thank you in advance. >>> Bob Thank you Suzanne. That helped a lot. With that instruction I was able to add a page number to the footer and to put it nice an low on the page. However, there still exists another page number about an inch higher. If I double click this other page number and then click it once more, it appears to be in a text box (about 6 inches across) in the lower part of each page. If I click the gray box around the page number the black boxes used to size it appear. If I then press delete, the box and the number disappear. Is there a way to get all of these boxes to disappear at once, so that only the page numbers that I put low in the footer (like you instructed me) remain? Thanks again. Bob > Reduce the footer margin to something less than the bottom margin. > [quoted text clipped - 10 lines] >>>>as possible on the page? Thank you in advance. >>>> Bob When you use the Insert | Page Numbers command, the page number is inserted in a frame. Every time you use this command, another frame is inserted. Which is why using the Insert Page Number command on the Header and Footer toolbar is recommended. I'm afraid you'll have to go through the footers one by one and delete the frames one by one. For more on this, see http://word.mvps.org/FAQs/Formatting/UnaccountablyIndented.htm SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > Thank you Suzanne. That helped a lot. With that instruction I was able > to add a page number to the footer and to put it nice an low on the page. [quoted text clipped - 23 lines] >>>>>as possible on the page? Thank you in advance. >>>>> Bob Thank you Suzanne, I have gone through and deleted all 132 page number frames. And I have the Header and Footer toolbar onscreen. When I click Insert Page Number, I see a page number inserted into the footer, left justified. If I want it to be centered I can press ^E and it will move over. However, I do not see any page numbers in any of the other footers in the document. How can I get page numbers throughout the document (and preferably have them centered)? Thank you again in advance. > When you use the Insert | Page Numbers command, the page number is > inserted in a frame. Every time you use this command, another frame is [quoted text clipped - 30 lines] >>>>>>down as low as possible on the page? Thank you in advance. >>>>>> Bob Suzanne, I tried a fresh document and found that clicking Insert Page Number while in the first Footer did indeed enter the page number in all of the footers. So, I looked more carefully at my big document, in which I need the help. The footers in that big document are not just labeled "Footer". Rather, they are labeled something like "Odd Page Footer - Section 2 -" With it sometimes saying "Even Page ..." and having many different sections. So, I have a new question. Is there a way to get rid of the old headers and footers and reinserting regular footers, which will take the page numbers in a normal way? Thanks. Bob > Thank you Suzanne, > I have gone through and deleted all 132 page number frames. And I have the [quoted text clipped - 39 lines] >>>>>>>numbers down as low as possible on the page? Thank you in advance. >>>>>>> Bob Do you have a whole bunch of section breaks? Sounds like it. Only you can decide whether you really need them (if they document was converted from WordPerfect, you'll have a slew of unnecessary ones). If you really do, then you will have to use the Show Next button on the Header and Footer toolbar to skip to the next section, click on the Same as Previous (or Link to Previous) button to link that footer to the previous one, which should give you the page number. Repeat as needed for the remaining sections. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > Thank you Suzanne, > I have gone through and deleted all 132 page number frames. And I have the [quoted text clipped - 39 lines] >>>>>>>numbers down as low as possible on the page? Thank you in advance. >>>>>>> Bob Thanks Suzanne. Yes, the document was converted from WordPerfect, and I do have a whole slew of unnecessary section breaks. Since I do not need them, is there a simple way to get rid of all of the section breaks and put in simple footers? > Do you have a whole bunch of section breaks? Sounds like it. Only you can > decide whether you really need them (if they document was converted from [quoted text clipped - 49 lines] >>>>>>>>numbers down as low as possible on the page? Thank you in advance. >>>>>>>> Bob You can use the Search and Replace dialog to find section breaks and replace them with either a paragraph break (probably the sensible choice) or nothing. Select Replace and in the dialog, press the MORE button. At the bottom you will see a SPECIAL button which is a drop down list of special characters including Section Breaks (which is ^b). SignatureTerry Farrell - MSWord MVP > Thanks Suzanne. Yes, the document was converted from WordPerfect, and I > do have a whole slew of unnecessary section breaks. Since I do not need [quoted text clipped - 54 lines] >>>>>>>>>numbers down as low as possible on the page? Thank you in advance. >>>>>>>>> Bob Thank you Terry. I did this and it replaced 42 section breaks with nothing. But when I looked at the footers they still said that there were 57 section breaks. What can I do now? > You can use the Search and Replace dialog to find section breaks and > replace them with either a paragraph break (probably the sensible choice) [quoted text clipped - 63 lines] >>>>>>>>>>advance. >>>>>>>>>> Bob Have you turned on the ShowAll command (Ctrl+Shft+*) and checked to see if there are section breaks still present which I guess there must be. You may need to replace the Section Breaks with a paragraph (^p) for it to work. If that fails, copy and paste one of the section breaks into the find box and replace with ^p (note you have to use the keyboard to copy/paste into the Find/Replace dialog. Terry > Thank you Terry. I did this and it replaced 42 section breaks with > nothing. But when I looked at the footers they still said that there were [quoted text clipped - 68 lines] >>>>>>>>>>>advance. >>>>>>>>>>> Bob Thanks Terry, The Show All command really helped. Bob > Have you turned on the ShowAll command (Ctrl+Shft+*) and checked to see if > there are section breaks still present which I guess there must be. You [quoted text clipped - 78 lines] >>>>>>>>>>>>Thank you in advance. >>>>>>>>>>>> Bob Thanks again Suzanne, After I got a few other things taken care of, this process helped a lot. Bob > Do you have a whole bunch of section breaks? Sounds like it. Only you can > decide whether you really need them (if they document was converted from [quoted text clipped - 49 lines] >>>>>>>>numbers down as low as possible on the page? Thank you in advance. >>>>>>>> Bob |
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