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MS Office Forum / Word / General MS Word Questions / January 2004document layout problems
My wife has Office 2000 on her computer at home and we have Office Pro 2000 at work (both with all patches/updates installed) so I'm assuming that both versions of word are close if not exactly the same. So why is it that when she lays out her resume at home and then emails me the file the entire layout has shifted and I have to spend 20 minutes readjusting everything? I could understand if the preview had problems because we're on different monitors, but the problems remain when I print. You are probably using different print drivers. You have different printers at home and work I am betting. Fay > My wife has Office 2000 on her computer at home and we have Office Pro > 2000 at work (both with all patches/updates installed) so I'm assuming [quoted text clipped - 3 lines] > everything? I could understand if the preview had problems because > we're on different monitors, but the problems remain when I print. Well we definitely have different printers but would this effect the layout when I initially open the document? I would think that the layout would stay the same from computer to computer. > You are probably using different print drivers. You have different printers > at home and work I am betting. [quoted text clipped - 8 lines] > > everything? I could understand if the preview had problems because > > we're on different monitors, but the problems remain when I print. Hi Matt No, Fay is right - Word always reflows the text to match the current printer driver (and settings). If you are planning to send the resume out in Word format, this should give you warning that what you see is not necessarily what the recipients will see! The 'correct' answer to this problem is send as PDF, but unfortunately sending in Word format has become the norm. You can reduce the problem by using commonly available fonts such as Arial and by arranging the text to flow 'sensibly' - for instance, by making sure headings are 'keep with next'. Also make sure the document compatibility options don't have 'Use printer metrics' checked. Conversely, attempting to break lines and pages manually is almost certainly doomed to failure, unless you break very short. > Well we definitely have different printers but would this effect the > layout when I initially open the document? I would think that the [quoted text clipped - 18 lines] > > > everything? I could understand if the preview had problems because > > > we're on different monitors, but the problems remain when I print. Thanks for the tips. I never would have imagined that the onscreen layout adjusted for the printer profile, but I guess it makes sense! I agree that PDF is the only way to go when sending out a digital file, but unfortunately Acrobat is a bit out of my current price range. Maybe after my wife gets a job.... Thanks again Margaret & Fay!! > Hi Matt > [quoted text clipped - 35 lines] > > > > everything? I could understand if the preview had problems because > > > > we're on different monitors, but the problems remain when I print. There are some free pdf options available via links on the favourites page of my web site.  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> Graham Mayor - Word MVP E-mail gmayor@mvps.org Web site www.gmayor.com Word MVP web site www.mvps.org/word <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> > Thanks for the tips. I never would have imagined that the onscreen > layout adjusted for the printer profile, but I guess it makes sense! [quoted text clipped - 41 lines] >>>>> understand if the preview had problems because we're on different >>>>> monitors, but the problems remain when I print. Matt Try PDF995 suite (only $19): we are trialling it at work and we are delighted with the speed it converts and the PDF file size. I couldn't recommend it more highly. SignatureTerry Farrell - Word MVP http://www.mvps.org/word/ Thanks for the tips. I never would have imagined that the onscreen layout adjusted for the printer profile, but I guess it makes sense! I agree that PDF is the only way to go when sending out a digital file, but unfortunately Acrobat is a bit out of my current price range. Maybe after my wife gets a job.... Thanks again Margaret & Fay!! "Margaret Aldis" <Margaret.Aldis@mvps.(SpamStopper)org.invalid> wrote in message news:eSkuQ4T1DHA.2184@TK2MSFTNGP12.phx.gbl... > Hi Matt > > No, Fay is right - Word always reflows the text to match the current printer > driver (and settings). > > If you are planning to send the resume out in Word format, this should give > you warning that what you see is not necessarily what the recipients will > see! The 'correct' answer to this problem is send as PDF, but unfortunately > sending in Word format has become the norm. > > You can reduce the problem by using commonly available fonts such as Arial > and by arranging the text to flow 'sensibly' - for instance, by making sure > headings are 'keep with next'. Also make sure the document compatibility > options don't have 'Use printer metrics' checked. Conversely, attempting to > break lines and pages manually is almost certainly doomed to failure, unless > you break very short. > [quoted text clipped - 9 lines] > > > > > > > My wife has Office 2000 on her computer at home and we have Office > > Pro > > > > 2000 at work (both with all patches/updates installed) so I'm > > assuming > > > > that both versions of word are close if not exactly the same. So > > why is > > > > it that when she lays out her resume at home and then emails me the > > file > > > > the entire layout has shifted and I have to spend 20 minutes > > readjusting > > > > everything? I could understand if the preview had problems because > > > > we're on different monitors, but the problems remain when I print. thanks, I'll give it a shot! > Matt > [quoted text clipped - 66 lines] > > > > > we're on different monitors, but the problems remain when I > print. Far from reality I'm afraid. Word interrogates the current printer driver in order to format the document. A simple plan, provided both machines are running the same operating system and have the same font outlines (which will also affect layout) is to install the Work printer driver on the home machine (the printer itself doesn't have to be present). > Well we definitely have different printers but would this effect the > layout when I initially open the document? I would think that the [quoted text clipped - 13 lines] >>> preview had problems because we're on different monitors, but the >>> problems remain when I print. its definitely printer drivers problems alah4 > My wife has Office 2000 on her computer at home and we have Office Pro > 2000 at work (both with all patches/updates installed) so I'm assuming [quoted text clipped - 3 lines] > everything? I could understand if the preview had problems because > we're on different monitors, but the problems remain when I print. |
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