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MS Office Forum / Word / General MS Word Questions / March 2004what's your favourite feature of word
Just wondering what everyone's favourite word feature or shortcut is? Favourites: Styles, numbering and tables. Styles and numbering are also the bugs I hate the most (see m complaints in the other threads) : I would say my favourite one is the spell checker. I totaly suck a spelling since, well I am a techie :) Wife is a senior editor and sh HATES the spell check in word since she says "its wrong to much". Hell I like it : First off, what's up with all the double posts in this forum? e.g. Th OpenOffice and "We've already spent the money" posts appear twice i the order 1,2,1,2. Weird. About OpenOffice: it's good. But I don't use it because the spreadshee module just doesn't have some of the date functions that Excel doe (and which I use but couldn't find an equivalent OpenOffice functio for). I agree that macros are an excellent feature of Word. But as with mos everything else about Word, it has it's bugs and ommissions. Som things you do just aren't macroable (not talking about OS leve features, these are basic document/editing functions). Or you record but it comes out doing different things when you run it. Sorry, can't remember a specific example - I came across it last week Could have been a numbering (or denumbering)/formatting function. Also, the Task Bar doesn't appear to be macroable. It seems to b completely separate from the normal ToolBar interface (despite the fac it appears in the toolbars list). I couldn't find a function to sho the styles pane, which I want open all the time. I don't want the Tas Pane to close when I close documents or create new ones - it alway switches back to that useless "getting started" pane. Recording a ne macro and clicking the Styles and Formatting button ("AA") on th toolbar results in an empty macro. I know there's a downloadable fi for it, but this is in a corporation, and you just can't downloa .exe's without going through all the channels and procedures (whic just won't be worth it for something that's so minor). I suppose features were added over the last few versions of Word bu nobody thought of linking these features into VB objects and methods The double posts seem to be coming from WordForums.com. As for the Styles & Formatting task pane, if you want a keyboard shortcut, have you tried approaching this directly? In Tools | Customize, click the Keyboard... button, select All Commands, then FormattingPane. I guess what you want is the VBA command to show it, however, and that is evidently doable, as some of the MVPs (and Steve Hudson) are working on an add-in to display the desired task pane. -- Suzanne S. Barnhill Microsoft MVP (Word)  SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > First off, what's up with all the double posts in this forum? e.g. The > OpenOffice and "We've already spent the money" posts appear twice in [quoted text clipped - 31 lines] > ------------------------------------------------ > ~~ Message posted from http://www.WordForums.com/ > First off, what's up with all the double posts in this forum? e.g. The > OpenOffice and "We've already spent the money" posts appear twice in > the order 1,2,1,2. Weird. I'm not seeing them. Are you sure they are different posts or is your newsreader picking them up twice? Julie, I like the AutoCorrect (but NOT the AutoFormat as You Type). When you type as poorly as I do, you appreciate the way Word silently corrects all the little errors you make, such as "teh" for "the." And I like to use this feature to fool Word into thinking it's correcting my spelling when it's actually typing text for me. So when I type !ddm and hit Spacebar Word "corrects" that by typing my full name. As for my favorite shortcut: To reorder the items in a bulleted or numbered list, or the paragraphs in a document, or the rows in a table, click the item (or the table row, or the paragraph) and press SHIFT+ALT+[UP/DOWN ARROW]. It also works in PowerPoint. DDM "DDM's Microsoft Office Tips and Tricks" http://ddmara.tripod.com > Just wondering what everyone's favourite word feature or shortcut is? One of my favorite timesavers is F4 (repeat). One of my favorite butt savers is Ctrl+Z (Undo). <g> -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Just wondering what everyone's favourite word feature or shortcut is? > Just wondering what everyone's favourite word feature or shortcut is? Mostly I'm just fascinated by Word's endless variety. To quote Bob Buckland (http://word.mvps.org/index.html), "Word rarely misses an opportunity to perplex." I've always been a fan of Word's macro capabilities. I was dragged kicking and (sometimes) screaming from WordBasic to VBA, but I now appreciate the power of VBA more every day. SignatureRegards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org > Just wondering what everyone's favourite word feature or shortcut is? Customize, and macros. I can assign anything I want to any key combination and not have to take my hands off the keyboard. And put anything I want onto a toolbar or menu, or take anything off. You people need to try OpenOffice. Its freeware but it has all the features you have mentioned so far. Save yourself some money. > You people need to try OpenOffice. Its freeware but it has > all the features you have mentioned so far. Save yourself > some money. We've already spent the money. I mean in the future obviously. > You people need to try OpenOffice. Its freeware but it has > all the features you have mentioned so far. Save yourself > some money. We, the People, have not only invested in Word (and consider it an investment well-spent) but we actually find Word appealing, and designate it as our favorite Word processing application, despite its idiosyncrasies. Over 90% of global word processing users choose Word as their word processing application, too. That reflects well not only on Microsoft's marketing genius, but also on the application's power and breath of features. The collective wisdom of Word users deserve praise, too. We can create, weave, cajole, and deploy complex applications using Word documents, Access databases, Excel spreadsheets, PowerPoint presentations, and FrontPage web designs. That works for me. And to top that, we have this wonderful Word New Users peer-to-peer forum from which we can aid, learn, teach, and pontificate. Obviously, I prefer pontificating. (Grin.) So take your stinking OpenOffice elsewhere. (Smile.) You're among hard-core Word fans here. :-) Uncle Joe I have two favorite features of Word 2002: 1. Using the Clipboard to have multiple copies and being able to paste them at will. I believe this started in Word 2000 and increased in Word 2002. I don't use it every day, but it is a Godsend when you are doing certain types of documents. 2. My all time favorite is the ability to Create Auto Text. I see so many people retyping the same stuff with almost every document. By making an Auto Text entry one time, you get to use the text over and over by simply typing the first four letters of the word. I have shown the Create Auto Text feature to a number of co-workers and I can see them looking in awe at how easy it is to do and then they are thinking of the numerous ways in which they can use the Auto Text!! > > You people need to try OpenOffice. Its freeware but it has > > all the features you have mentioned so far. Save yourself [quoted text clipped - 18 lines] > > Uncle Joe I've never gotten in the habit of using the Office Clipboard, but your post reminds me that I ought to try it out. And if you think AutoText is awesome, you should investigate AutoCorrect (see http://word.mvps.org/FAQs/Customization/ExploitingAutoCorrect.htm) -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I have two favorite features of Word 2002: > [quoted text clipped - 37 lines] > > > > Uncle Joe I've regarded the multiple clipboard as an annoyance as opposed to a benefit. It pops up when pasting something even though I'm only pasting a single item. Readily admit that I don't know how to use it, and it's not enough of an issue to spend 30 mins. reading all about it in Word's help files. It would be a good thing if you were to write a succinct "How-to" and "Why you'd want to use this feature" for the terrific Word MVPs web site. You could enlighten many of us. Thanks. > I have two favorite features of Word 2002: > [quoted text clipped - 37 lines] > > > > Uncle Joe While I am not a contributor to the Word MVP site, since I was the person who, I believe, initially posted my fondness for the Clipboard, let me explain how and why I use it. Firstly, I too find the Clipboard task pane an annoyance most of the time. I chose not to have it staring at me for most of my work, so I simply hide the Task Pane or have a different part of the Task Pane visible. A recent job I undertook was to work for a school district and take all of the curriculum guides that had been typed, handwritten or on diskette and put them all onto the template that the curriculum committee wanted. This work was for a high school in Massachusetts and all of the guides had to conform to state standards with a huge amount of educational jargon on each page. Some of the guides for just one course totaled over 100 legal size pages, but the actual content from the teacher was relatively tiny, with the bulk of the text coming from the state standards on Framework Strands Framework Standards Assessment Performance Rubrics Instructional Standards Student Performance Levels, etc., etc., etc. Most of this was extremely repetitive. Each page might have had only a tiny input from the teacher, and the rest was how that tiny item related to the state standards. Leave it to the state to take a simple two page summary of the year and turn it into a 100 page behemoth! But these guides had to be done that way in all subjects! When the teachers did the guides, they were using many of the same text entries on page after page. It certainly would have been possible to copy one and then paste it, copy another and then paste it, go back and copy the first one and then paste it, etc. What I did was copy them all and paste them onto the Clipboard in Word 2002. Now as I was looking at the teachers handwritten notes, or as I was looking at his typed file where he had put in the number of the Strand, Standard, Rubric (or whatever), I would take that item from the appropriate place on the Clipboard and simply paste the full entry into the right section. With 24 entries available, I was all set for that particular subject. When I was doing another subject, I would have to copy the items that applied there so I could use them later. Each item on the Clipboard displays three lines of the entry so you can easily tell one Clipboard entry from the other and pick the right one. This one job took me almost 200 hours. Having the Clipboard available made things so much easier. As happens almost always, you could find other ways of doing the same thing. But for my way of working, the Clipboard was my tool of choice. In short, I would not bother with the Clipboard for a routine letter, memo, etc. But for doing other types of jobs, Word 2002 more than paid for itself by having this feature available!! > I've regarded the multiple clipboard as an annoyance as opposed to a > benefit. It pops up when pasting something even though I'm only [quoted text clipped - 54 lines] > > > > > > Uncle Joe OK, thanks, Steven. I have a much clearer view. We agree that it's not particularly advantageous if one is merely pasting the occasional clipboard entry. I can appreciate how multiple clipboard entries helped you. You also gave us a view inside dysfunctional educational systems. A two-page summary turning into a 200 page monster. No wonder people don't want to teach anymore. Thanks again. Uncle Joe > While I am not a contributor to the Word MVP site, since I was the person > who, I believe, initially posted my fondness for the Clipboard, let me [quoted text clipped - 126 lines] > > > > > > > > Uncle Joe > You people need to try OpenOffice. Its freeware but it has > all the features you have mentioned so far. Save yourself > some money. We, the People, not only invested in Word (and consider it an excellent investment) but we actually find Word appealing, and designate it as our favorite Word processing application, despite its idiosyncrasies. Over 90% of global word processing users choose Word as their word processing application, too. That reflects well not only on Microsoft's marketing genius, but also on the application's power and breath of features. The axiomatic wisdom of Word users deserve praise, too. We can create, weave, cajole, and deploy complex applications using Word documents, Access databases, Excel spreadsheets, PowerPoint presentations, and FrontPage web designs. That works for me. And to top that, we have this wonderful Word New Users peer-to-peer forum from which we can aid, learn, teach, and pontificate. Obviously, I prefer pontificating. (Grin.) So take your stinking OpenOffice elsewhere. (Smile.) You're among hard-core Word fans here. :-) Uncle Joe My favorite feature of Word is the "exit" button. After I press this button, I can then open WordPerfect and use a full featured quality word processor. Others may disagree. Doug ================================== | > You people need to try OpenOffice. Its freeware but it has | > all the features you have mentioned so far. Save yourself [quoted text clipped - 19 lines] | | Uncle Joe Yeah, it's such a bummer that the only way that you can get to WordPerfect is by starting Word and then pressing Exit SignaturePlease post any further questions or followup to the newsgroups for the benefit of others who may be interested. Unsolicited questions forwarded directly to me will only be answered on a paid consulting basis. Hope this helps > My favorite feature of Word is the "exit" button. After I press this > button, I can then open WordPerfect and use a full featured quality word [quoted text clipped - 36 lines] > | > | Uncle Joe Hi, I especially like the Table, VBA and Equation editor capabilities. I do a lot of software design and I use tables extensively to define parameters. I like the Equation editor for typing formal definitions which use a lot of symbology. The VBA allows me to automate a lot of tedious and repetitive tasks. As Suzanne mentions below, the CTRL Z (undo) is my greatest saviour as my typing is terrible (Columbus system, find a key and land on it). Jerry B. >-----Original Message----- >Just wondering what everyone's favourite word feature or shortcut is? > >. I'm a terrible typist, too (though very fast), but Backspace suffices for most of those problems. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi, > [quoted text clipped - 13 lines] > > > >. my terrible typing only started after using the autocorrect feature in word :) ... another thing i can blame on Microsoft :) > I'm a terrible typist, too (though very fast), but Backspace suffices for > most of those problems. [quoted text clipped - 25 lines] > > > > > >. It does makes us very lazy. I feel sorry for the people who become so dependent on AutoCorrect that they are irate when Word doesn't capitalize the first letter of a sentence following a number. I gently remind them that there are two Shift keys on every keyboard. <g> -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > my terrible typing only started after using the autocorrect feature in word > :) ... another thing i can blame on Microsoft :) [quoted text clipped - 29 lines] > > > > > > > >. AA wrote: > *> First off, what's up with all the double posts in this forum? e.g > The [quoted text clipped - 5 lines] > your > newsreader picking them up twice? * This isn't a news reader. This is Internet Explorer (version 6). An the double posts also happen on my Firefox web browser at home. Fo example, Suzanne's post above starting with "The double posts seem t be coming from WordForums.com." is repeated 3 times, no less. And i other threads, you could see a string of posts (2 or 3 posts one afte the other) repeated in order 2 or 3 times as well. It gets highl repetitive and a little annoying. Especially as these posts quote othe posts and 2 entire pages in the thread are taken up by these repeatin posts. Currently, this thread takes up 3 pages, but would probably only tak up 2 if the posts didn't keep on repeating themselves. I'm not sure why you're not seeing double, but I am... Edit: I've just gotten the idea that a lot of people here actuall browse these threads using a news reader, and not a web browser throug www.wordforums.com, so yes, it could be a bug in the forum scripts > I'm not sure why you're not seeing double, but I am... I think I did see a few double posts, but they're not there anymore. I'm thinking my offline reader, Virtual Access, might vanish the duplicates and the only reason I saw a few was that I had the folder open when I was retrieving messages. Virtually 100% of MVPs (and most of the other sophisticated users who are permitted to) do use a newsreader rather than any type of Web portal (Google, Microsoft Office Community, WordForums, etc.). Of all the Web portals, WordForums is the worst from the standpoint of propagation (seeing your own post appear and seeing replies to it in a timely fashion). If you view the newsgroups with an NNTP newsreader pointing directly to msnews.microsoft.com, propagation is instantaneous. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > AA wrote: > > *> First off, what's up with all the double posts in this forum? e.g. [quoted text clipped - 28 lines] > ------------------------------------------------ > ~~ Message posted from http://www.WordForums.com/ > view the newsgroups with an NNTP newsreader pointing directly t > msnews.microsoft.com You're kidding, so all the anti-MS BS I've posted is now immortalise on their servers. Oh well, those guys need to hear a dose of realit every now and then. Yes, their software truly does have horrible bug (from a user point of view) which never ever get fixed. I'll see what I can do about using a news reader though. The last tim I used one was on Unix way back in my Uni days (mid to late 90's). actually thought UseNet was dying out considering the proliferation o web-based forums, but I suppose it's still going strong Usenet is not dying. It is thriving and the best part of the internet. Everything is archived - at google groups - and the web portals merely hitch a ride here (unsteadily). See http://www.gmayor.com/MSNews.htm Signature<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> Graham Mayor - Word MVP Web site www.gmayor.com Word MVP web site www.mvps.org/word <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> >> view the newsgroups with an NNTP newsreader pointing directly to >> msnews.microsoft.com [quoted text clipped - 10 lines] > ------------------------------------------------ > ~~ Message posted from http://www.WordForums.com/ What you've written is not immortalized on Microsoft's servers, on which posts are removed after 30-90 days, but they are, as Graham points out, archived by Google. There is no guarantee or even likelihood, however, that anyone from MS reads any of them. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > > view the newsgroups with an NNTP newsreader pointing directly to > > msnews.microsoft.com [quoted text clipped - 10 lines] > ------------------------------------------------ > ~~ Message posted from http://www.WordForums.com/ |
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