Linking documents

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Mike Hyndman - 02 Sep 2004 19:42 GMT

We have a document that exists in two locations on the network. We are
able to reflect the changes in doc "b" from doc "a" by using paste
special-paste link and check the rtf text option. Is it posible to
somehow link the docs so that any change to one will automatically
update the other?
TIA
Mike H

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TF - 02 Sep 2004 22:23 GMT

Mike

Please explain how one document exists in two locations? It is possible to
link text using Bookmarks or Include fields but it would help if we had a
clearer description of what you are trying to achieve.

Signature

Terry Farrell - Word MVP
http://word.mvps.org/

: We have a document that exists in two locations on the network. We are
: able to reflect the changes in doc "b" from doc "a" by using paste
[quoted text clipped - 3 lines]
: TIA
: Mike H

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Mike Hyndman - 03 Sep 2004 08:54 GMT

>Mike
>
>Please explain how one document exists in two locations? It is possible to
>link text using Bookmarks or Include fields but it would help if we had a
>clearer description of what you are trying to achieve.

Terry,
Good question and one I have asked myself when the docs "owners" said
what they wanted to try and do with it.
Firstly, the doc exists it two locations as they say as a security
measure, one on the Bursars PC and the other on the secretaries' PC
which are networked ( why one doc cannot be accessed from both PC s is
anybodies guess!)
The Bur ser makes changes to the document on her machine which she then
sends to the other PC to overwrite the earlier version, this was before
she discovered "paste-linking" and has used this feature with some
success. The secretary can also make changes to the same document which
she then sends back to the Bursar (still following this?8-)) which then
overwrites her document.
Why they cannot work on one document from both locations with track
changes enabled is beyond me.
HTH
Mike H

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TF - 03 Sep 2004 17:30 GMT

Grief! Well time for diplomacy is over...

You must tell them that this is an idiotic way of collaborating on
documents. If they both need to edit the document at some time, then the
file must be kept on a server so that only one or other can use it. Forget
about paste-linking, bookmarks, Include fields because they just are not
designed for what they are doing. If it is only kept on the Bursar's
computer as a backup in case the secretary breaks the original, then sending
a copy to the Bursar's PC and overwriting it is fine (sort of...).

Terry

What happens if they both open the document and start working on it - chaos!

: >Mike
: >
[quoted text clipped - 18 lines]
: HTH
: Mike H

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- 03 Sep 2004 22:09 GMT

Or better yet, just create a shortcut on one of the two
computers and then tell them it exists in both locations.
Doesn't sound like they would know the difference;-)

>-----Original Message-----
>Grief! Well time for diplomacy is over...
[quoted text clipped - 36 lines]
>
>.

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TF - 03 Sep 2004 23:14 GMT

Good call!

Terry

: Or better yet, just create a shortcut on one of the two
: computers and then tell them it exists in both locations.
[quoted text clipped - 66 lines]
: >
: >.

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Mike Hyndman - 04 Sep 2004 10:49 GMT

On Fri, 3 Sep 2004 14:09:06 -0700, <anonymous@discussions.microsoft.com>
wrote:

>Or better yet, just create a shortcut on one of the two
>computers and then tell them it exists in both locations.
>Doesn't sound like they would know the difference;-)

Anon,

Already done and have showed them what to do with it!
(you were right about them not knowing the difference ;-))
Many thanks to both of you for reinforcing my suggestion.

Mike H

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