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MS Office Forum / Outlook / Calendaring / January 2005set label colors based on text in subject feild for appointments?
I would like to automatically change the color labels in all of my appointments based on the presence of a single word in the subject feild. Can it be done? > I would like to automatically change the color labels in all of my > appointments based on the presence of a single word in the subject feild. > Can it be done? I forgot to mention, its outlook XP yes, you can do this with automatic formatting. View | Current View | Customize Current View | Automatic Formatting.  SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I would like to automatically change the color labels in all of my > appointments based on the presence of a single word in the subject feild. > Can it be done? Is there some command to apply the automatic formatting? It doesn't seem to do anything to the existing appointments in my calendar. Also I've found that find and advanced find, when set with the most inclusive possible values only find about 0-20% of the hits it should get. ie finding 10 of 300 known occurences. > yes, you can do this with automatic formatting. View | Current View | > Customize Current View | Automatic Formatting. > > >I would like to automatically change the color labels in all of my > > appointments based on the presence of a single word in the subject feild. > > Can it be done? No, that's why it's automatic. If your formatting isn't working, why don't you explain what you did so someone else can try it and see if it works for them. Post your advanced find issue separately. It's irrelevant to the current discussion. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Is there some command to apply the automatic formatting? It doesn't seem > to [quoted text clipped - 11 lines] >> > feild. >> > Can it be done? Ok i have some of it working but not all, here's what Ive been doing: For toubleshooting i've created a test appointment: Subject = Test Appt. Location = my pc I set it to recur on monday and tuesday and stop after 2 recurrences. In the second recurrence I've added "exception" to the subject line, without quotes, after "Test Appt." My goal is to be able to automatically change the label for the "exception" appointment only using automatic formatting or a script or something. Automatic formatting: In calandar work week view, select automatic formating from context menu | select desired label (ie "Important") | click Condition | advanced tab | here are some of my attempted criteria and results after clicking ok in all of the dialogue boxes: Subject contains exception - no change Subject contains Test Appt. - all changed both criteria above - all changed Subject contains Test - all changed I think I'm having trouble with the way exceptions to recurring appointments are handled in the search process. When I set the automatic formatting rule it will recognise text from the origional entry, but exceptions are overlooked. Any suggestions? Thank you, CK > No, that's why it's automatic. If your formatting isn't working, why don't > you explain what you did so someone else can try it and see if it works for [quoted text clipped - 18 lines] > >> > feild. > >> > Can it be done? Ah, you're trying to format individual instances of a recurring appointment. Congratulations on your good detective work. Looks like you've found a previously undocumented limitation to the automatic formatting feature. The workaround would be to use individual appointments instead of a recurring appointment. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Ok i have some of it working but not all, here's what Ive been doing: > For toubleshooting i've created a test appointment: [quoted text clipped - 36 lines] >> for >> them. >> > Is there some command to apply the automatic formatting? It doesn't >> > seem [quoted text clipped - 8 lines] >> >> yes, you can do this with automatic formatting. View | Current View | >> >> Customize Current View | Automatic Formatting. >> >> >I would like to automatically change the color labels in all of my >> >> > appointments based on the presence of a single word in the subject >> >> > feild. >> >> > Can it be done? |
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