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MS Office Forum / Outlook / Calendaring / January 2005Problem viewing Conference Room calendar appointments
Hi, We've got a Conference Room calendar that is shared to all and is for use when you want to reserve the Conference Room (obviously). My problem is when we go to create a new appointment on any calendar and we click on the Scheduling tab of the new appointment, we can view calendar appointments of everyone's calendar (after we add them to the appointment) except for the Conference Room one. It gives the message "No Information. No free/busy information could be retrieved. Click here to try the retrieval again." No matter what I do I can't view the conference room calendar's appointments to compare with other people's schedules. It's very important that we're able to compare people's schedules with the conference room calendar. How do we do this? Thanks in advance... Is the conference room calendar in a mailbox or Public Folders? What version of Outlook?  SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Hi, > [quoted text clipped - 15 lines] > we > do this? Thanks in advance... The conference room calendar is part of the Public Folders. We're using Outlook 2002 and 2003. Thanks for the quick response! > Is the conference room calendar in a mailbox or Public Folders? What version > of Outlook? [quoted text clipped - 18 lines] > > we > > do this? Thanks in advance... You will see free/busy time for a public folder only in a group schedule item, not in a normal appointment. Resources are normally set up as mailboxes, not public folders. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > The conference room calendar is part of the Public Folders. We're using > Outlook 2002 and 2003. Thanks for the quick response! > >> Is the conference room calendar in a mailbox or Public Folders? What >> version >> of Outlook? >> > Hi, >> > [quoted text clipped - 23 lines] >> > we >> > do this? Thanks in advance... Um... okay! Let me ask you this, then. How would you set up a community calendar for everyone to use, and were able to view all appointments in this calendar when creating a new event? I'm at a loss as to what to do to correct this. > You will see free/busy time for a public folder only in a group schedule > item, not in a normal appointment. Resources are normally set up as [quoted text clipped - 34 lines] > >> > we > >> > do this? Thanks in advance... Create a mailbox and set up that mailbox's Calendar folder as a resource. See http://www.slipstick.com/calendar/skedresource.htm Or, as I said before, if you want to use a public folder, show each user how to create a group schedule (Actions | View Group Schedules) and use its Make a Meeting command. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Um... okay! > [quoted text clipped - 48 lines] >> >> > we >> >> > do this? Thanks in advance...
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