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MS Office Forum / Outlook / Calendaring / March 2005Others do not see color label rule
I set up a rule where any appointments I create with ABC in the title of the appointment will turn orange. If I open the appointment, the label still says "None" even though if I'm looking at the day the appointment orange. No big deal right? Well since this is a shared calendar, if someone else looks at the appointment, it means they don't have the same ABC - Orange rule set up, so everything with ABC is white since its label is officially "None" How can I get label rules for a shared calendar to show up for EVERYONE viewing that calendar? Please tell us more abouit what kind of "rule" this is. My guess is that it's an automatic formatting rule? And the folder is located where? And you're using what version of Outlook?  SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I set up a rule where any appointments I create with ABC in the title of >the [quoted text clipped - 9 lines] > How can I get label rules for a shared calendar to show up for EVERYONE > viewing that calendar? Sorry, after working on it for 3 straight hours my brain assumed everyone would know what I was talking about. It is an autoformatting rule It is Outlook 2002 The calendar is shared as a public folder I found a little bit of a workaround, but it still is not ideal. If I create a "custom view" with these automatic formatting rules (if subject has ABC then color it orange, if subject has XYZ then color it blue, etc) and tell everyone looking at the calenadar to change their view to the new custom view, colors show up. The rules stay in effect when they create appointments as well. However, no new rules can be added. If I have 9 rules set up and then 2 weeks later they want to add another rule, I cannot simply add that rule to the view, it must be deleted then re-created with all 10 rules. If someone adds a rule, it only applies to their view of that calendar, not everyone's. When you create a new view there are these options: This folder, visible to everyone This folder, visible only to me All Calendar folders If I choose "This folder, visible to everyone" then the autoformatting rules I place in before hitting the final OK to create the rule apply. After that, there is no way to make new rules apply to "This folder, visible to everyone" > Please tell us more abouit what kind of "rule" this is. My guess is that > it's an automatic formatting rule? [quoted text clipped - 16 lines] > > How can I get label rules for a shared calendar to show up for EVERYONE > > viewing that calendar? The folder owner would need to modify the view, through the Views | Current View | Define Views interface -- not Customize Current View, which just makes a personal copy of the view. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Sorry, after working on it for 3 straight hours my brain assumed everyone > would know what I was talking about. [quoted text clipped - 34 lines] > there is no way to make new rules apply to "This folder, visible to > everyone" >> >I set up a rule where any appointments I create with ABC in the title of >> >the [quoted text clipped - 12 lines] >> > How can I get label rules for a shared calendar to show up for EVERYONE >> > viewing that calendar? That still does not work. If I create a view called "my view" with 3 autoformatting rules, then tell others to use that view when viewing that specific calendar, all the autformatting rules apply. If I want to add a rule, I go to: View -> Current View -> Define Views I then select "my view", click Modify, and add another autoformatting rule. This rule now applies to me when viewing the calendar, but does not appear on anyone else's machine. If I go to View -> Current View -> Define Views from another machine, if I select "my view", click modify, and click Automatic Formatting, the autoformatting rule I added after the view was created is not listed. Do I need to publish the rule? Do the other users need to close and reopen outlook? > The folder owner would need to modify the view, through the Views | Current > View | Define Views interface -- not Customize Current View, which just [quoted text clipped - 55 lines] > >> > How can I get label rules for a shared calendar to show up for EVERYONE > >> > viewing that calendar? An update to a published view will not appear on users' machines if they have performed any customization of their own. When a user makes their own change to a view, Outlook caches a copy of the view definition in the user's own mailbox and that will override the published view. What you may want to do is create a new named view and write a little script to set the View.LockUserChanges property to True. Outlook, unfortunately, provides no UI for this, so you'll have to use a script or VBA macro. The Help topic on LockUserChanges has details. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > That still does not work. > [quoted text clipped - 88 lines] >> >> > EVERYONE >> >> > viewing that calendar? |
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