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MS Office Forum / Outlook / Calendaring / April 2005Can I make a recurring e-mail?
I set up a recurring meeting and put a distribution group in the "to" area. The first e-mail went out no problem excpet that I don't need the "accept" box. It's a mandatory meeting. However, we hand another meeting today and the e-mail message did not go out to the "invitees". Of course, the appointment showed up on my computer, but no one else's. Is there a way of scheduling a recurring meeting or appointment and have the message auto sent to the distribution group? I don't have administrative authority so I can do any ADMIN set ups. Thanks. When making the meeting invitation, use the recurrence option to set up future recurring meetings. If they are not all on the same day/place/time, you can use a tool such as http://www.websetters.co.uk/WSAddIns/Repeat%20Appointment/ to set up the recurrences.  Signature--? Milly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. Due to the (insert latest virus name here) virus, all mail sent to my personal account will be deleted without reading. After furious head scratching, TanaMary asked: | I set up a recurring meeting and put a distribution group in the "to" | area. The first e-mail went out no problem excpet that I don't need [quoted text clipped - 7 lines] | | Thanks. I understand using the recurrance option. I did that. The problem was, I assumed that when I used my distribution list in the "to" line, they would get an e-mail for the next meeting. They didn't. I did add the distribution list AFTER I initially scheduled the recurring meeting, so I wasn't sure if that was the reason or if the capability is just not there. > When making the meeting invitation, use the recurrence option to set up > future recurring meetings. If they are not all on the same day/place/time, [quoted text clipped - 13 lines] > | > | Thanks. No, the meeting that they would have received with the recurrence would not generate a new mail for each meeting. The meetings and recurrences should show on the user's calendar and if a reminder was added, this would be the only notice they would receive. How annoying to receive an email for an item already in the calendar - as a heavy user of Outlook, it would be a major annoyance. SignatureMilly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. Due to the (insert latest virus name here) virus, all mail sent to my personal account will be deleted without reading. |I understand using the recurrance option. I did that. The problem was, I | assumed that when I used my distribution list in the "to" line, they would [quoted text clipped - 28 lines] | > | | > | Thanks. I'm sure that, "as a heavy user of outlook" it would be annoying. The problem is, most of the people I work with are, in effect, computer illiterate. It wouldn't occur to them to actually enter the recurring date in their calendar, nor would they know how. My goal was to enter it into mine and generate an automatic e-mail to all of them for each meeting so I wouldn't have to do it each time and we wouldn't have to go searching for them all twice a week to start the meeting. Apparently, Outlook will not be of assistance. > No, the meeting that they would have received with the recurrence would not > generate a new mail for each meeting. The meetings and recurrences should [quoted text clipped - 39 lines] > | > | > | > | Thanks. If they accept the appointment you send with the recurrence already entered and with a reminder, they do not NEED to enter each recurrence. It is entered for them. And the reminder will pop up for each instance. I don't understand what you think you will accomplish by bombarding people with emails when the recurrence will remind them each time. SignatureMilly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. Due to the (insert latest virus name here) virus, all mail sent to my personal account will be deleted without reading. After furious head scratching, TanaMary asked: | I'm sure that, "as a heavy user of outlook" it would be annoying. The | problem is, most of the people I work with are, in effect, computer [quoted text clipped - 54 lines] ||||| ||||| Thanks. They probably work from their Inbox - so change the startup folder to show them their Calendar. That way they shouldn't miss important meetings. Tools | Options | Other | Advanced Options - Start up in the Folder - make it the Calendar! -- Judy Gleeson Acorn Training and Consulting Canberra, Australia see what Outlook training can do to improve productivity: www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps www.acorntraining.com.au/productivit.htm > If they accept the appointment you send with the recurrence already entered > and with a reminder, they do not NEED to enter each recurrence. It is [quoted text clipped - 60 lines] > ||||| > ||||| Thanks. |
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