Recurring yet irregular appointments

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Audrey_Ann - 17 Apr 2005 21:15 GMT

How can I easily enter recurring but irregular appointments, such as Little
League games? These appointments have varying locations, opponents, dates,
and times. It's painstaking - and invites error- to enter them individually.

The vast majority of my appointments are of this type, so I'd love to find a
few tips.

By the way, once I've made all my entries, I do export them & share with
others who are in the same predicament.

Thanks very much!
Using Outlook 2003

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Milly Staples [MVP - Outlook] - 17 Apr 2005 21:54 GMT

See this page for a method to create and then share out the schedule:
http://www.slipstick.com/calendar/holidays.htm

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Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
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After furious head scratching, Audrey_Ann asked:

| How can I easily enter recurring but irregular appointments, such as
| Little League games? These appointments have varying locations,
[quoted text clipped - 9 lines]
| Thanks very much!
| Using Outlook 2003

Reply to this Message

Audrey_Ann - 18 Apr 2005 23:55 GMT

I'm kind of embarrassed to admit that though I've read this whole page I
can't quite see how I can make use of any of these ideas. Sorry!

> See this page for a method to create and then share out the schedule:
> http://www.slipstick.com/calendar/holidays.htm
[quoted text clipped - 12 lines]
> | Thanks very much!
> | Using Outlook 2003

Reply to this Message

Audrey_Ann - 17 Apr 2005 21:58 GMT

I can see that this topic has been addressed, so I'll modify my question -
the strategy I would like to use is this:
a. enter a few games
b. export those entries to Excel where I can enter the remaining games quite
easily
c. import the results back into Outlook.

I can't seem to get the appointments to import back into Outlook. Any
suggestions?

> How can I easily enter recurring but irregular appointments, such as Little
> League games? These appointments have varying locations, opponents, dates,
[quoted text clipped - 8 lines]
> Thanks very much!
> Using Outlook 2003

Reply to this Message

Milly Staples [MVP - Outlook] - 17 Apr 2005 23:06 GMT

Are you creating fields other than the ones that exist in the export? If
yes, Outlook does not import custom fields. What error message(s) are you
getting?

Signature

| I can see that this topic has been addressed, so I'll modify my
| question - the strategy I would like to use is this:
[quoted text clipped - 19 lines]
|| Thanks very much!
|| Using Outlook 2003

Reply to this Message

Audrey_Ann - 18 Apr 2005 04:02 GMT

Not creating any new fields - just using the ones that are created by the
Export process. After I try to import this file with the newly added dates,
I don't get any error messages. But nothing happens - no appointments are
added to Outlook.

I am currently trying to find the outlook.hol file to edit that as suggested
at the slipstick link - will let you know how it works!
Audrey

> Are you creating fields other than the ones that exist in the export? If
> yes, Outlook does not import custom fields. What error message(s) are you
[quoted text clipped - 23 lines]
> || Thanks very much!
> || Using Outlook 2003

Reply to this Message

Audrey_Ann - 19 Apr 2005 00:14 GMT

The solution was to read through "import troubleshooting" in Help & recall
the need to name the range of data. Ta-da! Entering recurring yet irregular
appointments can be done quickly & easily in Excel & then imported to Outlook.

> Not creating any new fields - just using the ones that are created by the
> Export process. After I try to import this file with the newly added dates,
[quoted text clipped - 32 lines]
> > || Thanks very much!
> > || Using Outlook 2003

Reply to this Message