Exporting - importing calendar data from Outlook 2003 to Outlook 2000

Exporting - importing calendar data from Outlook 2003 to Outlook 2000 - is it possible?

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David Rance - 24 Apr 2005 21:35 GMT

I have Windows XP with Outlook 2003 set up on my desktop computer and
Windows ME with Outlook 2000 on my laptop.

I want to be able to export calendar data from Outlook 2003 to Outlook
2000 using .pst files but there seems to be a lack of compatibility.
Exporting from Outlook 2000 to Outlook 2003 works just fine but not the
other way round.

Is there any knowledgeable person here that can tell me if it can be
done? If so, how? I know that if I use another format it'll work but it
doesn't copy all the data over.

Thanks in advance, David

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David Rance david.rance@rance.org.uk http://www.mesnil.demon.co.uk
Fido Address: 2:252/110 writing from Caversham, Reading, UK

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Milly Staples [MVP - Outlook] - 24 Apr 2005 21:55 GMT

Outlook 2003 uses a new .pst format that allows for the file to grow to a
theoretical 32 terabytes as opposed to the 2 gig limit imposed by previous
versions. To share the data will require you to step back to the 97-2002
format for the .pst file.

Create a new .pst file in the 97-2002 format and copy your current data from
your calendar to the newly created calendar. (sort by category and
drag/drop to the new .pst FOLDER, not the calendar).

You may find it easier to forward any items from the one calendar to the
other, however. It is how I keep my myriad calendars (Outlook 2000 work,
Outlook 2003 home, Axim, Smart Phone) in synch - it makes much more sense
once you have duplicated your current items. Just remember to forward any
items from one to the other, or simply include yourself on any meetings you
set up once you have set the initial meeting.

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Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, David Rance asked:

| I have Windows XP with Outlook 2003 set up on my desktop computer and
| Windows ME with Outlook 2000 on my laptop.
[quoted text clipped - 9 lines]
|
| Thanks in advance, David

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David Rance - 25 Apr 2005 08:25 GMT

>Outlook 2003 uses a new .pst format that allows for the file to grow to a
>theoretical 32 terabytes as opposed to the 2 gig limit imposed by previous
>versions. To share the data will require you to step back to the 97-2002
>format for the .pst file.

Many thanks for such a prompt reply.

Yes, I was afraid that it was something like that. Such a pity that
there isn't some sort of utility that could convert back to the previous
format because there must be a lot of people who need to do the same
thing. I suppose it's Microsoft trying to ensure that we keep up-to-date
with all their software!

>Create a new .pst file in the 97-2002 format and copy your current data from
>your calendar to the newly created calendar. (sort by category and
>drag/drop to the new .pst FOLDER, not the calendar).

Hmm, that sounds interesting. I'll have a go.

>You may find it easier to forward any items from the one calendar to the
>other, however. It is how I keep my myriad calendars (Outlook 2000 work,
>Outlook 2003 home, Axim, Smart Phone) in synch - it makes much more sense
>once you have duplicated your current items. Just remember to forward any
>items from one to the other, or simply include yourself on any meetings you
>set up once you have set the initial meeting.

Yes, it looks as though the simplest way is to keep the laptop
up-to-date and then transfer the whole .pst file over to the desktop
running Outlook 2003.

Anyway, thanks again for your tips.

David

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David Rance david.rance@rance.org.uk http://www.mesnil.demon.co.uk
Fido Address: 2:252/110 writing from Caversham, Reading, UK

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David Rance - 26 Apr 2005 16:15 GMT

Further to my question about exporting/importing:

>I want to be able to export calendar data from Outlook 2003 to Outlook
>2000 using .pst files but there seems to be a lack of compatibility.
>Exporting from Outlook 2000 to Outlook 2003 works just fine but not the
>other way round.

Well, while looking up something else (to which I didn't find an
answer!) on the Microsoft knowledge base, I found the answer to the
above. Here is the URL in case anyone is having the same problem:

http://office.microsoft.com/en-gb/assistance/HA011190371033.aspx

It works - I've just tried it!

David

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David Rance david.rance@rance.org.uk http://www.mesnil.demon.co.uk
Fido Address: 2:252/110 writing from Caversham, Reading, UK

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