Deleting past calendar events all at once

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justanotherday - 08 May 2005 22:09 GMT

How can I delete past events all at once. For example I don't need 2002,
2003 and 2004 calendar info any longer. I only want the current year.

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Milly Staples [MVP - Outlook] - 08 May 2005 23:42 GMT

While in the calendar folder, use File->Archive. Set your archive to any
event prior to 1-1-2005. Please note, this will not remove any recurring
events that stretch over the year.

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Milly Staples [MVP - Outlook]

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After furious head scratching, justanotherday asked:

| How can I delete past events all at once. For example I don't need
| 2002, 2003 and 2004 calendar info any longer. I only want the
| current year.

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justanotherday - 09 May 2005 00:28 GMT

Okay I did it but they aren't gone and the archive calendar doesn't have the
events prior to 1-1-2005, in fact it is empty.

> While in the calendar folder, use File->Archive. Set your archive to any
> event prior to 1-1-2005. Please note, this will not remove any recurring
[quoted text clipped - 3 lines]
> | 2002, 2003 and 2004 calendar info any longer. I only want the
> | current year.

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Milly Staples [MVP - Outlook] - 09 May 2005 02:38 GMT

ARchiving works on the modified date, so if you did anything to your
calendar items (open, move, import, etc.) the modified date will be the date
they were last accessed. To see the modified date on your calendar items,
display the calendar in a by category view, right click on any column header
and select Field Chooser. Drag the Modified option to the column position
of your choice and click on it to sort your calendar by the modified dates.

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| Okay I did it but they aren't gone and the archive calendar doesn't
| have the events prior to 1-1-2005, in fact it is empty.
[quoted text clipped - 15 lines]
||| 2002, 2003 and 2004 calendar info any longer. I only want the
||| current year.

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justanotherday - 09 May 2005 03:47 GMT

Well I went to event instead of catagories so they would sort. I added the
modified field via customize this view. And yes I did import the calendar a
few days ago. I kept having Outlook delay on startup so I rebuilt the pst
completely by importing saved exported pst files. I think the delay was an
auto repair ... the IDE hardrive LED would continue to run for 3 -4 mins and
then outlook would finally open up.

I would think archiving would not be by last modified but by the calendar
date I told it to archive from.

> ARchiving works on the modified date, so if you did anything to your
> calendar items (open, move, import, etc.) the modified date will be the date
[quoted text clipped - 22 lines]
> ||| 2002, 2003 and 2004 calendar info any longer. I only want the
> ||| current year.

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Milly Staples [MVP - Outlook] - 09 May 2005 05:19 GMT

Sorry - archiving has always worked on last modified date since if you
opened an item from 18 months ago yesterday and wanted to review it again
today, but it was archived, it would be very frustrating. Outlook presumes
that you want access to recently opened items so it only will work on the
modified date.

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| Well I went to event instead of catagories so they would sort. I
| added the modified field via customize this view. And yes I did
[quoted text clipped - 43 lines]
||||| need 2002, 2003 and 2004 calendar info any longer. I only want
||||| the current year.

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Judy Gleeson MVP - Outlook - 09 May 2005 05:22 GMT

OK then here's another way that isn't based on Date Last Modified:

Using the table view of your Calendar (By Category) sort by date and select
all the ones you want to move or delete and move or delete them.

--
Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia

see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm

> Well I went to event instead of catagories so they would sort. I added the
> modified field via customize this view. And yes I did import the calendar a
[quoted text clipped - 32 lines]
> > ||| 2002, 2003 and 2004 calendar info any longer. I only want the
> > ||| current year.

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justanotherday - 09 May 2005 16:36 GMT

Okay that worked. It worked too good. For some reason it deleted all
current and future events that were reoccuring. Oops.

> OK then here's another way that isn't based on Date Last Modified:
>
[quoted text clipped - 57 lines]
> > > ||| 2002, 2003 and 2004 calendar info any longer. I only want the
> > > ||| current year.

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