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MS Office Forum / Outlook / Calendaring / May 2005

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Email a full day of scheduled appointments from outlook calendar

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keland - 10 May 2005 04:46 GMT
Is there a way to email my Boss a full listing or all the appointments he has
scheduled?
I keep my Boss's calendar up to date at the office. When he is out in the
field he wants me to send him tomorrow’s appointments.
How can I email him the full day of appointments?
Sue Mosher [MVP-Outlook] - 10 May 2005 13:04 GMT
The closest Outlook can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file.

However, if you have Word, you can use one of the Word templates listed at http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create a calendar from Outlook data, using a filter to include only certain appointments. The resulting .vsd file can then be sent as an attachment.

For a VBA code solution that creates an HTML-format mail message containing any single day's appointment list, see http://www.outlookcode.com/codedetail.aspx?id=24 .

Another technique is to use a third-part tool called ClipForm (http://www.ivitar.com/clipform/). This tool uses templates to export Outlook data -- a whole folder or selected items -- to the Windows clipboard, text file, HTML email message, or other file types.

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Sue Mosher, Outlook MVP
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    Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx

> Is there a way to email my Boss a full listing or all the appointments he has
> scheduled?
> I keep my Boss's calendar up to date at the office. When he is out in the
> field he wants me to send him tomorrow=80s appointments.
> How can I email him the full day of appointments?
 
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