Outlook should support searching for an available conference room

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JAS66 - 12 May 2005 14:58 GMT

When using Outlook to schedule a meeting, my colleagues and I desperately
need a way to search for an available conference room by: date/time,
location, occupancy, available audio/visual resources in that room, etc.

Currrently, using Outlook to determine if a conference room is available,
one must add one or more resources (conference rooms) as attendees to the
meeting request, visually compare the date/times available, and rely on
memory to determine if the room fuly meets the needs. Then one has to remove
the resources that don't meet the needs of the meeting. Often times, this
becomes a repeatitive process, especially in larger organizations.

Come on, I can't believe the brilliant folks at Microsoft haven't thought
about this already.

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Milly Staples [MVP - Outlook] - 12 May 2005 20:59 GMT

And what kind of crystal ball would Microsoft need to program to determine
your organization's requirements?

Signature

Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, JAS66 asked:

| When using Outlook to schedule a meeting, my colleagues and I
| desperately need a way to search for an available conference room by:
[quoted text clipped - 18 lines]
| button, follow this link to open the suggestion in the Microsoft
| Web-based Newsreader and then click "I Agree" in the message pane.

http://www.microsoft.com/office/community/en-us/default.mspx?mid=b7d356b3-6e8d-4
59c-889c-3929bb9f346c&dg=microsoft.public.outlook.calendaring

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BG - 20 May 2005 16:41 GMT

Milly, you are a fool!

The original poster clearly stated the need to search for available
conference rooms based upon dates of availability, occupancy, location, etc.
This is very common for many organizations, especially larger ones. Some
organizations have even written "home grown" tools to handle this, when it
should be a supported feature in Outlook.

Adding 5-10 conference rooms to a meeting notice to find an available room,
and then having to remove the ones that are not available is a brain dead way
of supporting this feature (not to mention a pure waste of time), which even
a complete bafoon such as yourself should be able to see.

Milly, thanks for helping to dilute the gene pool!

> And what kind of crystal ball would Microsoft need to program to determine
> your organization's requirements?
[quoted text clipped - 23 lines]
> |
> http://www.microsoft.com/office/community/en-us/default.mspx?mid=b7d356b3-6e8d-4
59c-889c-3929bb9f346c&dg=microsoft.public.outlook.calendaring

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Milly Staples [MVP - Outlook] - 20 May 2005 20:01 GMT

And thank you for adding to the geniality of the usenet experience. Please
drive through.

If the original poster had added each of the items required as resources (AV
equipment, whiteboards, conference telephones, etc.) as separate resources,
it would be easily achievable. Instead, lumping resources with and without
whiteboards, conference telephones, AV equipment, etc. without specifying
them as separate resources will always cause this problem.

Now, what about this is not clear? There are remedial classes available for
those who refuse to understand that Outlook/Exchange will only do what it is
told and will not guess what you want.

Signature

| Milly, you are a fool!
|
[quoted text clipped - 46 lines]
||| the button, follow this link to open the suggestion in the Microsoft
||| Web-based Newsreader and then click "I Agree" in the message pane.

http://www.microsoft.com/office/community/en-us/default.mspx?mid=b7d356b3-6e8d-4
59c-889c-3929bb9f346c&dg=microsoft.public.outlook.calendaring

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