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MS Office Forum / Outlook / Calendaring / December 2006Changing Appearance of Day-Long Events on Printed Calendars
I have been using Outlook 2000 and have now switched to Outlook 2003. I print calendars for staff meetings in the monthly version. When the calendar contains day-long events or events that span more than one day, the 2000 version shaded these, which helped them stand out. I have been through every tool and option in 2003 but haven't been able to find a place where I can choose that setting. As a result, the headings for each day as well as all day-long events, etc. print white with a box around them. Is there a way to ask it to shade them? You might want to take a look at some free Word templates that use your Outlook calendar data to create a calendar in Word, which you can then customize to your liking and print as needed. I personally use My Outlook Calendar and am very pleased with it. Links to these templates can be found here: http://www.slipstick.com/addins/calendar.htm#print  SignatureJocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** > I have been using Outlook 2000 and have now switched to Outlook 2003. I print > calendars for staff meetings in the monthly version. When the calendar [quoted text clipped - 4 lines] > day-long events, etc. print white with a box around them. Is there a way to > ask it to shade them? Jocelyn, Thanks for your reply. When I go to that site, all references to Word are 2002 and older. Are these compatible with 2003? Also, once I open a calendar in Word, how do I import the information from the Outlook file? > You might want to take a look at some free Word templates that use your > Outlook calendar data to create a calendar in Word, which you can then [quoted text clipped - 12 lines] > > day-long events, etc. print white with a box around them. Is there a way to > > ask it to shade them? Yes, the templates will work with Office 2003 as well as earlier versions. I haven't used all of the templates myself, but I can tell you how "My Outlook Calendar" works. When you install the template in Word and open a new document based on that template, a macro will run and pop up a dialog box where you can choose all of your options, including which of your Outlook calendar folders to grab the data from, what colors you want to use for various things, etc. Give it a try and post back if you have any more questions (though I think that template comes with documentation anyway). SignatureJocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** > Jocelyn, Thanks for your reply. When I go to that site, all references to > Word are 2002 and older. Are these compatible with 2003? Also, once I open [quoted text clipped - 16 lines] > > > day-long events, etc. print white with a box around them. Is there a way to > > > ask it to shade them? I believe I have found a way to shade the events within Outlook. I just need to assign a label to each of these day-long (or week-long) events. But I still would like to know how to import the Outlook data into the Word template calendars. > You might want to take a look at some free Word templates that use your > Outlook calendar data to create a calendar in Word, which you can then [quoted text clipped - 12 lines] > > day-long events, etc. print white with a box around them. Is there a way to > > ask it to shade them? One more item, Jocelyn. On the link you sent in response, I decided to click on the link that read "Import Outlook data into a Word calendar (97) (Inside Microsoft Word)". It took me to a web site where, for $107, I could subscribe to a newsletter. I also found that when I tried to use the online help from within Word, nothing comes up when you use the words "importing calendar data" or anything related. This is something I will likely use often. If someone would simply tell me how, it would be extremely helpful! > You might want to take a look at some free Word templates that use your > Outlook calendar data to create a calendar in Word, which you can then [quoted text clipped - 12 lines] > > day-long events, etc. print white with a box around them. Is there a way to > > ask it to shade them? As you have seen, that particular link on the Slipstick website just points to a Word newsletter that you would have to pay to subscribe to, and at one time that page at the Element K website might have given information on the Microsoft calendar template, but it doesn't anymore. In other words, don't worry about that link :-) Try My Outlook Calendar first and see if you like it -- I think you will. SignatureJocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** > One more item, Jocelyn. On the link you sent in response, I decided to click > on the link that read "Import Outlook data into a Word calendar (97) (Inside [quoted text clipped - 20 lines] > > > day-long events, etc. print white with a box around them. Is there a way to > > > ask it to shade them? Well, I’ll take you up on your offer for more help. You see, I am using a trial version of Office 2003. I’ll likely keep it, but this calendar thing has me stumped. I downloaded the “My Outlook Calendar” from the link you supplied in one of your earlier responses. I put it in “My Documents” If I open it in word, I first tell it to enable macros. The next thing that happens is that a blank screen appears and the “Getting Started” pane to the right of my document disappears. So, no pop up dialog box appears where I can choose any options to do such things as grab data, etc. I don’t understand how to “install” it in Word. Perhaps if it was installed as one of the templates, then the macro would indeed run and I could get the data from Outlook. I even tried importing a calendar through the portion of Word template section that refers to “Online Calendars” but none of those offered are the “My Outlook Calendar”. So, I need you to take me, in baby steps, from the very beginning so that I can arrive at the destination of opening the calendar in Word, choosing options, and importing data. I’m rather technologically savvy, but this has me stumped. > As you have seen, that particular link on the Slipstick website just points > to a Word newsletter that you would have to pay to subscribe to, and at one [quoted text clipped - 27 lines] > > > > day-long events, etc. print white with a box around them. Is there a way to > > > > ask it to shade them? First, open Word and go to Tools | Options | File Locations. Click User templates in the File types list, then click Modify. That will show you the location of the Windows folder where most of your Word templates are located. Exit out of the Modify dialog box and the Options box. Using Windows Explorer, move the My Outlook Calendar template file to the templates folder you just located. Once you've done that, you should be able to click File | New in Word, which will bring up the New Document pane on the right. Under Templates, click On my computer... and a Templates dialog box will pop up. You should see the My Outlook Calendar file listed on the General tab. (If not, click the other tabs to see if it ended up somewhere else.) Select the My Outlook Calendar template, make sure "Document" is selected for Create New, then click OK. Now the template should open and run its macros. See if that works for you...if not, tell me what happens. SignatureJocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** > Well, I’ll take you up on your offer for more help. You see, I am using a > trial version of Office 2003. I’ll likely keep it, but this calendar thing [quoted text clipped - 49 lines] > > > > > day-long events, etc. print white with a box around them. Is there a way to > > > > > ask it to shade them? Eureka! Success!!! Thank you so much, Jocelyn, for your time and especially for your patience!! This is even better than I expected. In addition to being able to manage the color scheme for printing purposes, I have also discovered that I can save the calendar as a web page and produce one that is acutally better than the web version produced within Outlook itself. Thank you, thank you, thank you!!! > First, open Word and go to Tools | Options | File Locations. Click User > templates in the File types list, then click Modify. That will show you the [quoted text clipped - 67 lines] > > > > > > day-long events, etc. print white with a box around them. Is there a way to > > > > > > ask it to shade them? You are very welcome! :-) SignatureJocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** > Eureka! Success!!! Thank you so much, Jocelyn, for your time and especially > for your patience!! This is even better than I expected. In addition to [quoted text clipped - 74 lines] > > > > > > > day-long events, etc. print white with a box around them. Is there a way to > > > > > > > ask it to shade them? But, alas... I was not so lucky. When Word 2003 tries to run the macro, it returns an error: Automation error The specified module cannot be found Apparently it's looking for something called MY.Show Is there a standard library that I'm missing somewhere? Mike > You are very welcome! :-) > [quoted text clipped - 76 lines] > > > > > > > > day-long events, etc. print white with a box around them. Is there a way to > > > > > > > > ask it to shade them? |
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