How do I create a calendar that

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Cecilia - 01 Jun 2005 16:40 GMT

I need to create a calendar (several appointments) that can be e-mailed to
external users (out of my company's network). I have tried to export a
calendar without success.
Is it possible to do this?

Thanks!

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Sue Mosher [MVP-Outlook] - 01 Jun 2005 17:02 GMT

The closest Outlook can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file.

However, if you have Word, you can use one of the Word templates listed at http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create a calendar from Outlook data, using a filter to include only certain appointments. The resulting .vsd file can then be sent as an attachment.

For a VBA code solution that creates an HTML-format mail message containing any single day's appointment list, see http://www.outlookcode.com/codedetail.aspx?id=24 .

Another technique is to use a third-part tool called ClipForm (http://www.ivitar.com/clipform/). This tool uses templates to export Outlook data -- a whole folder or selected items -- to the Windows clipboard, text file, HTML email message, or other file types.

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

>I need to create a calendar (several appointments) that can be e-mailed to
> external users (out of my company's network). I have tried to export a
> calendar without success.
> Is it possible to do this?
>
> Thanks!

Reply to this Message

Cecilia - 01 Jun 2005 17:34 GMT

Thanks for your help, Sue. I assume that by exporting a calendar to a file,
it will lose all the functionality, right? (reminders, for example) Is there
any kind of file that I can convert my calendar into that will keep Outlook's
functionality?

Thanks!

> The closest Outlook can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file.
>
[quoted text clipped - 12 lines]
> >
> > Thanks!

Reply to this Message

Sue Mosher [MVP-Outlook] - 01 Jun 2005 18:01 GMT

If you export to a .pst file, the recipient can import to their own Outlook folders without losing any functionality.

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> Thanks for your help, Sue. I assume that by exporting a calendar to a file,
> it will lose all the functionality, right? (reminders, for example) Is there
[quoted text clipped - 12 lines]
>>
>> Another technique is to use a third-part tool called ClipForm (http://www.ivitar.com/clipform/). This tool uses templates to export Outlook data -- a whole folder or selected items -- to the Windows clipboard, text file, HTML email message, or other file types.

>> >I need to create a calendar (several appointments) that can be e-mailed to
>> > external users (out of my company's network). I have tried to export a
>> > calendar without success.
>> > Is it possible to do this?
>> >
>> > Thanks!

Reply to this Message

Cecilia - 01 Jun 2005 20:46 GMT

After exporting my calendar a .pst file, I saved it on my desktop. Then, I
tried to attach it to an e-mail but Outlook doesn't allow it. I get the
following message "Operation failed" Any ideas on how to solve this?

Thanks!

> If you export to a .pst file, the recipient can import to their own Outlook folders without losing any functionality.
>
[quoted text clipped - 21 lines]
> >> >
> >> > Thanks!

Reply to this Message

Sue Mosher [MVP-Outlook] - 01 Jun 2005 21:00 GMT

You must exit and restart Outlook before you will be able to attach the .pst file to a mail message. Also, you need to either place it in a .zip archive file or change the filename extension from .pst to something else, e.g. .ps_.

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> After exporting my calendar a .pst file, I saved it on my desktop. Then, I
> tried to attach it to an e-mail but Outlook doesn't allow it. I get the
[quoted text clipped - 3 lines]
>
>> If you export to a .pst file, the recipient can import to their own Outlook folders without losing any functionality.

>> > Thanks for your help, Sue. I assume that by exporting a calendar to a file,
>> > it will lose all the functionality, right? (reminders, for example) Is there
[quoted text clipped - 19 lines]
>> >> >
>> >> > Thanks!

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Vince Averello [MVP-Outlook] - 01 Jun 2005 17:11 GMT

Some questions for you:
- Can you send them appointments in iCal/vCal format?
- Are they using Outlook?
- Have you tried exporting the calendar into a PST file?

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Cecilia - 01 Jun 2005 17:25 GMT

Yes, they use Outlook.
How do I create a calendar in iCal/vCal format?
How do I export the calendar into a PST file?

Thanks for your help!!

> Some questions for you:
> - Can you send them appointments in iCal/vCal format?
[quoted text clipped - 5 lines]
> > calendar without success.
> > Is it possible to do this?

Reply to this Message

Vince Averello [MVP-Outlook] - 01 Jun 2005 18:10 GMT

For the iCal thing make sure the "When sending meeting requests over the
Internet, use iCalendar format" is checked here: Tools menu > Options >
Calendar Options

To export into a PST file use the File menu > Import & Export command.
Export to a file and choose "Personal Folder File"

> Yes, they use Outlook.
> How do I create a calendar in iCal/vCal format?
> How do I export the calendar into a PST file?

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